Video: Align and position shapes

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Align your shapes in straight lines with even spacing to give your diagram a polished look.

Position shapes manually

  1. Add a shape on the drawing page.

  2. Drag a second shape onto the drawing page, and position it near the first one.

    Alignment guides show how the two shapes align to each other.

  3. Continue to add shapes and check the alignment guides for even spacing.

Align and space shapes automatically

  1. Select the shapes you want to align.

    To align all the shapes on the drawing page, select a blank area of the page.

  2. Select Home > Position > Auto Align & Space.

Align shapes without changing the spacing

  1. Select the shape that the other shape will align to.

  2. Select the other shapes.

  3. Select Home > Align.

  4. Select an alignment option to preview the effect.

  5. Select an alignment that works for your diagram.

Set an equal distance between shapes

  1. Select the shapes you want to space.

  2. Select Home > Position > Spacing Options.

  3. Type in the distance between shapes.

  4. Select OK.

Want more?

Align and position shapes in a diagram

Give your diagram a polished and professional look by positioning your shapes in straight lines with even spacing.

A quick way to align and position shapes as they are added to a diagram is to use the dynamic grid.

Let’s take a look at how it works.

When I add a shape to a blank page and move it around, an alignment guide appears.

As I move a shape to the top of the page, a guide appears along the top margin of the dynamic grid.

As I move the shape to the right edge of the page, a guide appears along the right margin.

And as I move it towards the middle of the page, the alignment guide shows that the shape is centered on the page.

When I release the shape, it snaps into position.

When I add another shape and position it near the first one, the alignment guides show how the shapes align to each other.

Add a third shape, and arrows show that the spacing between the shapes is equal.

If I place shapes on the page without checking the alignment and spacing, things may look uneven.

Here’s how to arrange everything perfectly.

First, I select the shapes I want to align.

Or, to align all the shapes, I select a blank area of the page.

Then, I go to Home, select Position, and select Auto Align & Space to automatically position the shapes.

If I don’t like the arrangement, I can select Undo and experiment with the other Position options.

To align shapes without changing the spacing, I select the shape that the others will align to, and then select the others.

Then, I select Align and point to an Align option to preview the effect.

When I find an option I like, I select it.

To set an equal distance between shapes, I select the shapes I want to position.

I want the same spacing between them all, so I’ll select a blank area of the page.

I select Position, and select Spacing Options.

In Horizontal, I’ll type a spacing distance and select OK.

Now every shape is an equal horizontal distance from the others.

As your diagram takes shape, a few minutes of fine-tuning makes it look polished and professional.

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