Video: Add a background to a drawing page

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Add a background when you want a graphical element, such as a company logo or a watermark, to appear on more than one drawing page.

Create a background page

  1. Select the page that you want to add a background to.

  2. Select Design > Backgrounds, and select a background style.

    Visio creates a new background page called VBackground-X.

  3. Right-click the background page tab, select Rename, type in a new name for the page, and press Enter.

Modify a background page

  • Select the background page, and add, remove, or edit the shapes and text on the page.

Apply an existing background to a page

  1. Select the page you want to add a background to.

  2. Select Design.

  3. In the Page Setup group, select the More arrow.

  4. Select Page Properties.

  5. Select a background page from the Backgrounds list, and select OK.

    Screenshot of Page Setup > Page Properties with Verve Background selected from the Background drop down

    Note: Backgrounds work best when they are the same size as the foreground page.

Remove or replace a background

  1. Select the page you want to remove the background from.

  2. Select Design > Backgrounds > No Background.

  3. If you'd like to remove a background in a printed version of your drawing, select File > Print > Print All Pages > No Background.

Want more?

Add a background or watermark in Visio

Background pages come in handy when you want to repeat logos, backgrounds, watermarks, or other details on more than one page.

This enterprise network diagram could use some interest and depth. I’ll go to Design, select Backgrounds, and choose the Verve background.

The background is stored on a separate page, vBackground-1.

I’ll right-click it, select Rename, type Verve Background, and press Enter to change the name.

While I’m on the background page, I’ll add a couple more visual elements.

I go to Insert, select Pictures, choose a picture of the building interior, and select Open.

After I move the picture to the lower-right corner, I’ll drag the resize handles to make it just the size I want.

To add some descriptive text, I go to Insert, select Text Box, and drag a text box as wide as the image.

After typing a label for the image, I select it, and select a larger font size.

I’ll use the same process to add a title above the picture.

Back on the Enterprise page, I can see that the background looks great with the diagram.

I’ll switch to SharePoint Extranet page, which doesn’t have a background yet.

To see if the background I created for the Enterprise diagram will work, I go to Design, select the More arrow in the Page Setup group, and select Page Properties.

In the Background list, I choose Verve background, and then select OK.

Because this is a smaller page, that background doesn’t work very well.

So I’ll undo that, go back to Design, select Backgrounds, and choose the World map background for this page.

I’ll rename the background page the same way I renamed the other one.

I need one more diagram.

Returning to the SharePoint Extranet page, I select Insert Page.

A new page has the same background as the page you’re on when you create it, so this new page has the World background that’s on the SharePoint Extranet page.

If I want to, though, I can apply a different background page that’s already in the file, create another background page, or remove this background altogether.

I’ll remove it by going to Design, selecting Backgrounds, and selecting No Background.

Sometimes a background looks better online than it does in print.

I can omit a background from a printed version without removing it from the drawing page.

I go to File and select Print.

Then I select Print All Pages and No Background.

The background disappears from my print preview, but when I return to my drawing, it’s still there.

Backgrounds add polish and visual interest to Visio drawings, and I can reuse them as I build out more diagrams for this network.

And, because they’re on separate pages, they won’t get in my way as I create and update diagrams.

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