Using the calendar in Outlook.com

By using Outlook.com, you can create, change, delete, and share calendar events. You can also import calendars from your friends or colleagues or link to those on the web.

Which version of Outlook.com are you using?

The instructions are slightly different depending on whether you're using the Outlook.com beta. Choose which version you're using to see the instructions that apply to you.

IF YOUR MAILBOX LOOKS LIKE...

IF YOUR MAILBOX LOOKS LIKE...

A screenshot of the top left corner of the Outlook.com beta mailbox

See Instructions for the Outlook.com beta.

A screenshot of the top left corner of the classic Outlook.com mailbox

See Instructions for classic Outlook.com.

Instructions for the Outlook.com beta

  1. At the bottom left corner of the page, select Calendar .

  2. At the top of the page, select New event.

  3. Add a title, location, and start and end dates and times.

  4. The following steps are optional:

    • If it's an all day event, select the All day check box.

    • To make this a recurring event, in the Repeat drop-down menu, choose how often you want it to take place, and then set the days and dates that you want the recurring event to begin and end.

    • In the Remind me drop-down menu, choose when you want to be reminded about the event.

  5. Select Save.

  1. At the bottom left corner of the page, select Calendar .

  2. Right-click the event you want to edit or delete and then select Edit or Delete.

    A screenshot shows an event in a calendar with its right-click menu options, including Edit and Delete.

  3. If the event is recurring, do one of the following:

    • To open and makes changes to a single calendar event, select Edit >This event .

    • To open and makes changes to all events in the series, select Edit > All events in the series.

    • To delete a single calendar event, select Delete > This event.

    • To delete all events in the series, select Delete >All events in the series.

  4. Select Save.

  1. At the bottom left corner of the page, select Calendar .

  2. In the left pane, select Discover calendars.

  3. Under Import calendar, select From file.

  4. On the Import from file page, select Browse to choose an .ics file and then select Open.

  5. Under Import to, choose the calendar that you want to import the .ics calendar to.

  6. Select Import.

  1. At the bottom left corner of the page, select Calendar .

  2. In the left pane, select Discover calendars.

  3. Under Import calendar, select From web.

  4. In the Link to the calendar box, type or copy and paste the web address of the calendar.

  5. In the Calendar name box, enter a name for the linked calendar.

  6. Select Import.

Instructions for classic Outlook.com

  1. In Outlook.com, select Calendar at the bottom of the page.

    A screenshot of the Calendar button

  2. At the top of the page, select New.

    A screenshot of the New button

  3. Add a title, location, and start and end dates and times.

  4. The following steps are optional:

    • If it's an all day event, select the All day check box.

    • When you don't want others to see the details of a calendar event, select the Private check box.

    • To make this a recurring event, in the Repeat drop-down menu, choose how often you want it to take place, and in the From and To drop-down menus, set the dates that you want the recurring event to begin and end.

    • In the Reminder drop-down menu, choose when to remind participants about that the event.

      Note: Select Add an email reminder to send an email reminder to yourself or to the participants.

  5. Under People, enter the names or email addresses of the people you want to invite.

  6. At the top of the page, select Save (if the event is just for you) or Send (if you're inviting attendees).

For information on how to attach a file to your invitation, see Attach files in Outlook.com.

  1. In Outlook.com, select Calendar at the bottom of the page.

    A screenshot of the Calendar button

  2. Select the calendar event you want to edit or delete, choose Edit or Delete.

    A screenshot showing the Edit and Delete buttons

  3. If the event is part of a series, do one of the following:

    • To open and makes changes to a calendar event, click Open occurrence.

    • To open and makes changes to a series of calendar events, click Open series.

    • To delete a calendar event, click Delete occurrence.

    • To delete a series of calendar events, click Delete series.

  4. At the top of the page, select Save (if the event is just for you) or Send (if you're inviting attendees).

  1. In Outlook.com, select Calendar at the bottom of the page.

    A screenshot of the Calendar button

  2. In the left pane, select a calendar.

  3. At the top of the page, select Share.

    A screenshot of the Share button

  4. Enter the name or email address of the person you want to share your calendar with, and press Enter.

  5. In the drop-down menu below, choose what you want the people you're sharing with to see and do with your calendar, and then select Share.

    Note: The person you're sharing your calendar with will receive a sharing invitation in email.

  1. In Outlook.com, select Calendar at the bottom of the page.

    A screenshot of the Calendar button

  2. At the top of the page, select Add calendar.

    A screenshot of the Add calendar button

  3. Select From file > Browse, choose an .ics file, and select Open.

  4. Select Save Save.

  1. In Outlook.com, select Calendar at the bottom of the page.

    A screenshot of the Calendar button

  2. At the top of the page, select Add calendar.

    A screenshot of the Add calendar button

  3. Select From internet, and in the Link to the calendar box, type or copy and paste the web address of the calendar. (For example, iCalShare maintains thousands of calendars on their website.)

  4. In the Calendar name box, enter a name for the linked calendar.

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