Use categories in Outlook on the web

Categories let you easily identify and group messages in Outlook on the web. Choose from default categories or create your own, and assign one or more categories to your messages.

Note: Currently, you can't sort messages by category in Outlook on the web.

Assign a category to a message

  1. Sign in to Outlook on the web.

  2. Select a message you want to categorize.

  3. Right-click, and then select Categorize and choose the category you want to use.

Create a category

  1. Sign in to Outlook on the web.

  2. Select a message you want to categorize.

  3. On the navigation bar, select More actions > Categories > New category.

  4. Type a name for the category.

Change the color of a category

  1. Sign in to Outlook on the web.

  2. Select any message.

  3. Right-click, and then select Categorize > Manage categories.

  4. Select the category you want to edit, and then select the down arrow next to it.

    A screenshot of the arrow next to a category

  5. Choose the color you want to use, and select OK.

Delete a category

  1. Sign in to Outlook on the web.

  2. Select any message.

  3. Right-click, and then select Categorize > Manage categories.

  4. Select the category you want to delete, and then select Delete The Delete icon .

    A screenshot of the Delete button

See Also

Organize your Inbox with Archive, Sweep, and other tools in Outlook on the web

Organize email by using inbox rules in Outlook on the web

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