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Use a screen reader to work with files in Microsoft Teams

Use a screen reader to work with files in Microsoft Teams

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use Microsoft Teams with your keyboard and Narrator, the built-in Windows screen reader, to open files shared by your team and upload your files for the others to see.

Notes: 

In this topic

Open a file

  1. In a channel, press the Tab key until you hear "Conversations, 1 of 4," and then press the Right arrow key. You hear "Files, 2 of 4." Press Enter to open the Files tab.

    Note: The number of tabs may vary depending on your channel.

  2. The focus moves to the first file in the list, and you hear its file name and the date it was last modified. Use the Down and Up arrow keys to find the file you'd like to open, and then press Enter. You hear "File has been opened in full-screen mode," and the file opens in Document Viewer.

  3. Press the Tab key until you hear "Document Viewer, press Enter to open the document in the Office web app, group," and then press Enter. The file opens in the related Office 365 app. You can now navigate inside the file and hear Narrator read its contents, and edit it if necessary. For more information about using the Office 365 apps with a screen reader, refer to Use a screen reader and keyboard shortcuts with Office apps.

  4. When you're done with the file, press Alt+Tab to switch the focus back to Microsoft Teams.

  5. Press Shift+Tab until you hear "Close document stage, button," and then press Enter. The focus returns to the files list.

Upload a file

  1. In a channel, press the Tab key until you hear "Conversations, 1 of 4," and then press the Right arrow key. You hear "Files, 2 of 4." Press Enter to open the Files tab.

    Note: The number of tabs may vary depending on your channel.

  2. Press Shift+Tab until you hear: "File actions toolbar, New."

  3. Press the Right arrow key until you hear "Upload, upload files and folders," and then press Enter. The Windows Open file dialog opens. You hear: "Open, File name, editable edit."

  4. Press the Tab key to move between the different parts of the Open dialog. Navigate to the right folder and file.

  5. When you've found and selected your file, press Alt+O to upload it. The focus returns to the files list.

See also

Use a screen reader to create new Teams in Microsoft Teams

Use a screen reader to chat in Microsoft Teams

Keyboard shortcuts for Microsoft Teams

Basic tasks using a screen reader with Microsoft Teams

Set up your device to work with accessibility in Office 365

Use a screen reader to explore and navigate Microsoft Teams

Use Microsoft Teams on Mac with your keyboard and VoiceOver, the built-in Mac OS screen reader, to open files shared by your team and upload your files for the others to see.

Notes: 

In this topic

Open a file

  1. In a channel, press the Tab key until you hear: "Conversations, clickable." Then press Option+Right arrow key. You hear: "Files, clickable." Press Return to move the focus to the Files tab. VoiceOver starts reading the information of the first attached file.

  2. Use the Down and Up arrow keys to find the file you'd like to open, and then press Return to open it in the file viewer.

  3. To edit the file, press the Tab key until you hear "More edit options, button," and press Control+Option+Spacebar to select. A submenu opens.

  4. In the submenu, use the Down and Up arrow keys to choose between editing the file in the associated Office app or in Microsoft Teams on Mac itself, and then press Return to select.

    Note: When opening Office files, you'll be prompted to open the file in the Online version of the Office product, and an additional sign-in may be required.

  5. Edit the file in your chosen editor. Your edits are automatically saved.

  6. To close the file in an Office app, press Command+Q to close the app. Then press the Tab key until you hear "Close document stage, button," and press Return.

    To close the file in the file viewer, press the Tab key until you hear "Close document stage, button," and press Return.

Upload a file

  1. In a channel, press the Tab key until VoiceOver announces: "Conversations, clickable." Then press Option+Right arrow key. You hear: "Files, clickable." Press Return to move the focus to the Files tab. VoiceOver starts reading the information of the first attached file.

  2. Press Shift+Tab key until you hear: "New, create a new folder or file."

  3. Press the Right arrow key until you hear: "Upload, upload files and folders." Press Return to open the file dialog.

  4. In the dialog, use the Tab key and arrow keys to navigate.

  5. When you've found and selected the file, press Return.

    The file is uploaded and available on the Files tab in your channel.

See also

Use a screen reader to create new Teams in Microsoft Teams

Use a screen reader to chat in Microsoft Teams

Keyboard shortcuts for Microsoft Teams

Basic tasks using a screen reader with Microsoft Teams

Set up your device to work with accessibility in Office 365

Use a screen reader to explore and navigate Microsoft Teams

Use Microsoft Teams for iOS with VoiceOver, the built-in Mac OS screen reader, to view files shared within your team. You can open and edit files.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.

  • This topic assumes that you are using an iPhone. Some navigation and gestures might be different for an iPad.

Open and edit a file

  1. In a channel, swipe right or left until you hear "Files and tabs tab, two of two," and then double-tap the screen.

  2. Swipe right or left until you hear "Files button," and then double-tap the screen.

  3. The focus is on the back button. Swipe right or left until you hear the file you'd like to open, and then double-tap the screen. The file opens in a file viewer or the related Office 365 app. For more information about using the Office 365 apps with a screen reader, refer to Use a screen reader and keyboard shortcuts with Office apps.

  4. When you're done viewing the file, do one of the following:

    • In a file viewer, swipe right or left until you hear “Close button,” and then double-tap the screen.

    • In a file-specific application, swipe right or left until you hear “Close file button,” and then double-tap the screen. The file list for the application opens. Drag your finger around the top of the screen until you hear “Return to Teams button,” and then double-tap the screen.

  5. You can edit the file directly if it opens in a file-specific application. If the file opens in a file viewer, first swipe right or left until you hear "Edit button," and then double-tap the screen. Your edits are automatically saved when you edit the file.

See also

Use a screen reader to create new Teams in Microsoft Teams

Use a screen reader to chat in Microsoft Teams

Basic tasks using a screen reader with Microsoft Teams

Set up your device to work with accessibility in Office 365

Use a screen reader to explore and navigate Microsoft Teams

Use Microsoft Teams for Android with TalkBack, the built-in Android screen reader, to view files shared within your team. You can open and edit files.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.

  • This topic assumes you are using this app with an Android phone. Some navigation and gestures might be different for an Android tablet.

Open and edit a file

  1. After you have activated a channel in the Teams tab, swipe right or left until you hear "Files tab," and then double-tap the screen.

  2. If there are any files in the channel, the focus is on the first item in the list. Swipe right or left until you hear the file you'd like to open, and then double-tap the screen. The file opens in a file viewer or the related Office 365 app. For more information about using the Office 365 apps with a screen reader, refer to Use a screen reader and keyboard shortcuts with Office apps.

    When you're done viewing the file, swipe right or left until you hear "Back button," and then double-tap the screen.

  3. You can edit the file directly if it opens in the file-specific application. If the file opens in a file viewer, first swipe right or left until you hear "Open button," and then double-tap the screen. Your edits are automatically saved when you edit the file.

See also

Use a screen reader to chat in Microsoft Teams

Basic tasks using a screen reader with Microsoft Teams

Set up your device to work with accessibility in Office 365

Learn how to navigate Microsoft Teams using accessibility features

Use Microsoft Teams for Windows 10 S with Narrator, the built-in Windows screen reader, to share files with your team. You can create new files, open existing files, and upload local files for others to see.

Notes: 

In this topic

Upload a local file

  1. After you have activated a channel in the Teams tab, press the Tab key until you hear "Conversations, one of four," press the Right arrow key until you hear "Files, two of four," and then press Enter.

  2. Press Shift+Tab until you hear: "File actions toolbar, New."

  3. Press the Right arrow key until you hear "Upload," and then press Enter. The Windows Open file dialog opens.

    Note: You can also add a file using the message composer box. For instructions, see Use a screen reader to chat in Microsoft Teams.

  4. Press the Tab, Enter, and Spacebar keys to navigate the dialog.

  5. When you've found and selected your file, press the Tab key until you hear "Open button," and then press Enter.

Create a new file

  1. After you have activated a channel in the Teams tab, press the Tab key until you hear "Conversations, one of four," press the Right arrow key until you hear "Files, two of four," and then press Enter.

  2. Press Shift+Tab until you hear "File actions toolbar, New," and then press Enter.

  3. Press the Down arrow key until you hear the file type you'd like to create, and then press Enter.

  4. Type a name for your file, press the Tab key until you hear "Create button," and then press Enter.

  5. Add your content in the file. The file is automatically saved in the channel's Files tab.

Open a file

  1. After you have activated a channel in the Teams tab, press the Tab key until you hear "Conversations, one of four," press the Right arrow key until you hear "Files, two of four," and then press Enter.

  2. The focus is on the first item in the list. Press the Down arrow key until you hear the file you'd like to open, and then press Enter. The file opens in the File Viewer. When you're done viewing the file, press the Tab key until you hear "Close document stage button," and then press Enter.

  3. To edit the file, in the File Viewer, press the Tab key until you hear "More edit options button," and press Spacebar. A submenu opens.

  4. In the submenu, press the Down arrow key until you hear the option you'd like to select, and then press Enter. Your edits are automatically saved when you edit the file.

See also

Use a screen reader to create new Teams in Microsoft Teams

Use a screen reader to chat in Microsoft Teams

Keyboard shortcuts for Microsoft Teams

Basic tasks using a screen reader with Microsoft Teams

Use a screen reader to explore and navigate Microsoft Teams

Use Microsoft Teams on the web with your keyboard and Narrator, the built-in Windows screen reader, to open files shared by your team and upload your files for the others to see.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Get started with Narrator.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

  • When you use Microsoft Teams on the web, we recommend that you use Microsoft Edge as your web browser. Because Microsoft Teams on the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not Microsoft Teams on the web.

In this topic

Open a file

  1. In a channel, press the Tab key until you hear "Conversations, 1 of 4," and then press the Right arrow key. You hear "Files, 2 of 4." Press Enter to open the Files tab.

    Note: The number of tabs may vary depending on your channel.

  2. The focus moves to the first file in the list, and you hear its file name and the date it was last modified. Use the Down and Up arrow keys to find the file you'd like to open, and then press Enter. You hear "File has been opened in full-screen mode, region landmark," and the file opens in Document Viewer.

  3. Press Shift+Tab once. You hear "Document Viewer, press Enter to open the document in the Office web app, group." Press Enter to open the file in a new browser tab in the related Office 365 app. You can now navigate inside the file and hear Narrator read its contents, and edit it if necessary. For more information about using the Office 365 apps with a screen reader, refer to Use a screen reader and keyboard shortcuts with Office apps.

  4. When you're done with the file, press Ctrl+Tab until you hear "File viewer, Microsoft Teams" to switch the focus back to the Document Viewer tab in your browser.

  5. Press Shift+Tab until you hear "Close document stage, button," and then press Enter. The focus returns to the files list.

Upload a file

  1. In a channel, press the Tab key until you hear "Conversations, 1 of 4," and then press the Right arrow key. You hear "Files, 2 of 4." Press Enter to open the Files tab.

    Note: The number of tabs may vary depending on your channel.

  2. Press Shift+Tab until you hear: "File actions toolbar, New."

  3. Press the Right arrow key until you hear "Upload, upload files and folders," and then press Enter. The Windows Open file dialog opens. You hear: "Open, File name, editable edit."

  4. Press the Tab key to move between the different parts of the Open dialog. Navigate to the right folder and file.

  5. When you've found and selected your file, press Alt+O to upload it. The focus returns to the files list.

See also

Use a screen reader to create new Teams in Microsoft Teams

Use a screen reader to chat in Microsoft Teams

Basic tasks using a screen reader with Microsoft Teams

Use a screen reader to explore and navigate Microsoft Teams

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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