Use a screen reader to organize notebooks, sections, and pages in OneNote

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use OneNote 2016 with your keyboard and Narrator, the built-in Windows screen reader, to organize information in notebooks that contain pages, sections, and section groups. You can add pages, sections, and additional notebooks when you need them, and even rename, move, or delete them.

Notes: 

In this topic

Open OneNote

To open OneNote, press the Windows logo key+Shift+N.

Create a notebook

  1. In OneNote, press Ctrl+G to open notebook navigation.

  2. Press Shift+Tab repeatedly until you hear “Add Notebook button.” Press Spacebar to select. You’re taken to a new window where the New tab of the File menu is already selected. Narrator announces “New tab item.” On this tab you can select the notebook storing location and name.

  3. Press the Right arrow once to move to the location selection section on the New tab. Then use the Up and Down arrow keys to move between the locations. Narrator announces the locations as you move. Press Spacebar to select.

  4. After you’ve selected a location, the focus moves to the Notebook Name field. Type a name for the notebook, and press Enter. The Notebook is created and the cursor is placed in the page title field of New Section 1 in the notebook.

    Note: If you save to OneDrive or other online location, you may have to sign in if you're not signed in already.

Create a section

  1. In a notebook, to create a new section, press Ctrl+T.

  2. The section is created, the cursor is placed on the section tab, and you can type the name of the section.

  3. When done, press Enter. The section is named, and the cursor is moved to the page title field.

Create a section group

Section groups can help you keep related sections together.

  1. In a notebook, press Ctrl+Shift+G to open section navigation.

  2. Press Shift+F10 to open the context menu.

  3. Press the Down arrow repeatedly until you hear Narrator announce “New Section Group menu item.” In JAWS, you hear: “New Section Group.” Press Spacebar to select. Narrator announces: “New page created, OneNote window, editing, New Section Group.”

  4. Type in a name for the section group, and press Enter.

    The section group is created, and you can now add sections to the group.

Create a page

  1. In a section where you want to add the page, press Ctrl+N.

  2. A new page is created, the cursor is placed in the page title field, and you can type the title.

Rename a notebook

  1. In OneNote, press Ctrl+G to open notebook navigation.

  2. Use the Up and Down arrow keys to navigate to the notebook you want to rename.

  3. Press Shift+F10 to open the context menu. Narrator announces “Menu.”

  4. Press the Down arrow key repeatedly until you hear: “Properties menu item.” In JAWS, you hear: “Properties.” Press Spacebar to select.

  5. The Notebook Properties dialog opens, and focus is in the Display name field. Type in a new name, and press Enter. The notebook is renamed.

Rename a section or a section group

  1. In OneNote, press Ctrl+Shift+G to go to section navigation.

  2. Use the Right and Left arrow keys to navigate to the section or section group you want to rename.

  3. Press Shift+F10 to open the context menu. Narrator announces: “Rename menu item.” In JAWS, you hear: “Rename.”

  4. Press Spacebar. Narrator announces “Editing” and the section name. In JAWS, you hear the section name.

  5. Type in a new name, and press Enter. The section is renamed.

Rename a page

  1. In a notebook, press Ctrl+Alt+G to open page navigation.

  2. Use the Up and Down arrow keys to navigate to the page you want to rename.

  3. Press Shift+F10 to open the context menu. Narrator announces: “Rename menu item.” In JAWS, you hear: “Rename.

  4. Press Spacebar. Narrator announces: “Page title, editing.” In JAWS, you hear: “Page title.”

  5. Type in a new name, and press Enter. The page is renamed.

Move or copy a section

  1. In a notebook, press Ctrl+Shift+G to go to the section navigation.

  2. Use the Right or Left arrow keys to navigate to the section you want to move or copy. Narrator announces the section names as you move.

  3. Press Shift+F10. Narrator announces: “Rename menu item.” In JAWS, you hear: “Rename.”

  4. Press the Down arrow key repeatedly until you hear Narrator announce: “Move or Copy menu item.” In JAWS, you hear: “Move or Copy.” Press Spacebar to select. The Move or Copy Section dialog opens.

  5. The focus is in the search field where you can start typing the name of the notebook, section, or section group you want to move or copy the section to. The search results are listed below as you type. To navigate the results, use the Up and Down arrow keys. Narrator announces the names as you move.

  6. When you have found the correct destination, press Tab to navigate to the dialog buttons. The first button is Move. If you want to copy the section instead, press Tab again to navigate to the Copy button. Press Spacebar to select. The section is moved or copied.

Move or copy a page

  1. In a notebook, press Ctrl+Alt+G to open page navigation.

  2. Use the Up or Down arrow keys to navigate to the page you want to move or copy. Narrator announces the page names as you move.

  3. Press Spacebar to select a page, then press Ctrl+Alt+M. The Move or Copy Pages dialog opens.

  4. The focus is in the search field where you can start typing the name of the notebook, section, or section group you want to move or copy the page to. The search results are listed below as you type. To navigate the results, use the Up and Down arrow keys. Narrator announces the names as you move.

  5. When you have found the correct destination, press Tab to navigate to the dialog buttons. The first button is Move. If you want to copy the page instead, press Tab again to navigate to the Copy button. Press Spacebar to select. The page is moved or copied.

Remove a notebook

  1. In Windows, press the Windows logo key and type "File Explorer." Press Enter.

  2. The File Explorer window opens. Focus is on the Desktop folder. Use the arrow keys to navigate the folders and items in the window. Narrator announces the items as you move. Press Enter to open a folder.

    Tip: On your computer, the default location for saving notebooks is Documents > OneNote Notebooks.

  3. When on the correct notebook, press Shift+F10 to open the context menu. Narrator announces “context menu.”

  4. Press the Down arrow key repeatedly until you hear: “Delete menu item.” In JAWS, you hear: “Delete.” Press Enter to select. The notebook is removed.

Remove a section or a section group

  1. In a notebook, press Ctrl+Shift+G to go to section navigation.

  2. Use the Right or Left arrow key to go to the section or section group you want to remove.

  3. Press Shift+F10 to open the context menu. Narrator announces: “Rename menu item.” In JAWS, you hear: “Rename.”

  4. Press the Down arrow key repeatedly until you hear: “Delete menu item.” In JAWS, you hear: “Delete.” Press Enter.

  5. A confirmation dialog opens. Narrator announces: “Microsoft OneNote dialog, No button.” Press the Left arrow key once to move to the Yes button, and press Enter. The section or section group is removed.

Remove a page

  1. In a notebook, press Ctrl+Alt+G to go to page navigation.

  2. Use the Up and Down arrow keys to go to the page you want to remove.

  3. Press Shift+F10 to open the context menu. Narrator announces: “Rename menu item.” In JAWS, you hear: “Rename.”

  4. Press the Down arrow key repeatedly until you hear “Delete menu item,” and press Enter. The page is removed.

See also

Use a screen reader to share and collaborate on notebooks in OneNote

Keyboard shortcuts in OneNote for Windows

Basic tasks using a screen reader with OneNote

Set up your device to work with accessibility in Office 365

Learn how to navigate OneNote using accessible features

Use OneNote for Mac with your keyboard and VoiceOver, the built-in Mac OS screen reader, to organize information in notebooks that contain pages, sections, and section groups. You can add pages, sections, and additional notebooks when you need them.

Notes: 

In this topic

Open OneNote and sign in

  1. To go to the Applications list, in Finder, press Shift+Command+A.

  2. Type M to go straight to the applications that start with an "M."

  3. Press Tab until you hear: “Microsoft OneNote application.”

  4. To open OneNote for Mac application, press Command+Down arrow key.

  5. OneNote for Mac opens, and you can sign in to your Microsoft account.

  6. To sign in, press Command+O. You hear: "Sign in. Account settings." Press Spacebar to select. The Sign in dialog opens. You hear: “Type your email address or phone number.”

  7. Type your email or phone number, and then press Enter. VoiceOver announces: “Password, secure edit text.”

  8. Type your password, and press Enter. If you hear “Start using PowerPoint button,” press Spacebar to go to the application.

    Note: If you are using an account in an organization, the sign-in steps may be slightly different. For example, you may need to use a PIN or smartcard.

    Tip: If you did not sign out of PowerPoint the last time you used it, the app opens without prompting you to sign in.

Create a notebook

To create a new notebook, you need sign in to your Microsoft account in OneNote so that you can save your file to OneDrive.

  1. In OneNote, press Control+Command+N.

  2. You’re taken to Open new and recent notebooks window, where you can select the notebook color, Name, and Where to store your new notebook.

  3. To select a color for your notebook, press Tab. You hear “Notebook color” followed by the currently selected color. Use the arrow keys to navigate to the color you want. VoiceOver announces the colors as you move. When done, press Tab.

  4. To type a Notebook title, press Tab until you hear: “Notebook title, edit text.” Type the title and press Tab to leave the field.

  5. To select a cloud storing location associated with your account, such as OneDrive or SharePoint, press Tab until you hear a location and “Select a location where your notebook will be created.”

  6. To change the location, press Spacebar and use the Up or Down arrow keys to navigate to the location. To select, press Spacebar.

  7. To create the notebook, press Tab until you hear: “Create button.” Then press Spacebar.

  8. The new notebook opens, and the cursor is placed in the page title field of New Section 1.

Create a section

  1. In a notebook, to create a new section, press Command+T.

  2. The section is created, the cursor is placed in the section title field, and you can type the name of the section.

  3. When done, press Enter.

Create a section group

Section groups can help you keep related sections together.

  1. In a notebook, press Control+Shift+G to open section navigation.

  2. To go to the menu bar, press Control+Option+M. You hear: “Menu bar Apple.”

  3. Use the Right arrow key to browse to the File menu, and use the Down arrow key to navigate to New Section Group. Then press Spacebar to select.

  4. The section group is created, and the focus is on the section group name field.

  5. Type in a name for the section group, and press Enter. The section group is created, and you can add sections to the group.

Create a page

  1. In a notebook, press Control+Shift+G to open the section navigation. Then use the Up or Down arrow keys to select the section where you want to add the page.

    Note: If the page is located within a section group, press the Right arrow key to expand the section group.

  2. In a section where you want to add the page, press Command+N.

  3. A new page is created, the cursor is placed in the page title field, and you can type the title.

Rename a notebook

If you have shared the notebook with other people, rename the notebook file at its source.

  1. Using a Web browser, go to www.onedrive.com.

  2. To sign in to your Microsoft account or an organizational account in which the notebook you want to rename is stored, press Option+Tab keys until you hear: “Link, sign in.” Then press Enter to start the sign-in process.

  3. When you are successfully signed into OneDrive, use the Down arrow key to navigate to the Documents folder of your account. To enter the folder, press Enter.

  4. Use the arrow keys to navigate to the notebook file you want to rename. If necessary, press Control+Shift+Option+Down arrow to interact with the list of files. The names are announced as you move.

  5. When on the correct file, press Shift+Tab until you hear: “Open.” Then use the Right or Left arrow keys to go to Rename. Press Enter to select. You hear: “Enter your new name.”

  6. Type a new name and press Enter. The notebook is renamed. You hear: “Saving.”

Rename a section or a section group

  1. In a notebook, press Control+Shift+G to open section navigation.

  2. Use the Up or Down arrow keys to navigate to the section or section group you want to rename. The names of sections or section groups are announced as you move.

  3. To open the context menu, press Control+Option+Shift+M. Then press Control+Option+Down arrow key until you hear: "Rename." To select, press Control+Option+Spacebar.

  4. The focus moves to the section or section group name field. Type a new name and press Enter. The section is renamed.

Rename a page

  1. In a notebook, press Control+Shift+G to open section navigation.

  2. Use the Up or Down arrow keys to navigate to the section containing the page you want to rename.

  3. In the section containing the page you want to rename, press Control+Command+G to open page navigation. You hear: “List of pages, table.”

  4. Use the Up and Down arrow keys to navigate to the page you want to rename. The names of the pages are announced as you move.

  5. To rename the page, press Shift+Command+T. The focus moves to the page title field. You hear: “Rename page."

  6. Type in a new name, and press Enter. The page is renamed.

Move or copy a section

  1. In a notebook, press Control+Shift+G to open section navigation.

  2. Use the Up or Down arrow keys to navigate to the section you want to move or copy.

  3. To open the context menu, press Control+Option+Shift+M.

  4. Do one of the following:

    • To copy the section, press the Down arrow to navigate to Copy Section To… and to select, press Spacebar. The Copy this section to a new notebook… dialog opens.

    • To move the section, press the Down arrow to navigate to Move Section To… and to select, press Spacebar. The Move this section to a new notebook… dialog opens.

  5. The opened dialog lists the open notebooks and their section groups, where you can copy or move the section.

  6. Use the Up or Down arrow keys to select the notebook. If you want to move specifically to a section group, press Control+Option+Spacebar to expand the notebook. The notebooks and section groups are announced as you move.

    Note: You can copy or move a section to a section group within the same notebook.

  7. When on the correct destination, press Tab to navigate to the dialog buttons. The first button is Cancel. To copy the section, press Tab to navigate to the Copy button. To move the section, press Tab to navigate to the Move button. Press Enter to select. The section is copied or moved.

Move or copy a page

  1. In a notebook, press Control+Shift+G to open section navigation.

  2. Use the Up or Down arrow keys to navigate to the section containing the page you want to move or copy.

  3. Press Control+Command+G to open page navigation. You hear: “List of pages.”

  4. Use the Up or Down arrow keys to navigate to the page you want to move or copy. VoiceOver announces the page names as you move.

  5. When on the page, do one of the following:

    • To copy a page, press Shift+Command+C. The Copy this page to a new section… dialog opens.

    • To move a page, press Shift+Command+M. The Move this page to a new section… dialog opens.

  6. The opened dialog lists the open notebooks and their sections and section groups, where you can copy or move the page.

  7. Use the Up or Down arrow keys to select the section. If you want to move specifically to a section within a section group, press Control+Option+Spacebar to expand the section group. The notebooks, section groups, and sections are announced as you move.

    Note: You can copy or move a page to a new section within the same notebook.

  8. When on the correct destination, press Tab to navigate to the dialog buttons. The first button is Cancel. To copy the page, Press Tab to navigate to the Copy button. To move the page, press Tab to navigate to the Move button. Press Enter to select. The page is copied or moved.

Remove a notebook

If you’re sure you no longer need a particular notebook, you can delete it from your OneDrive account. If you are sharing the notebook, make sure you let your colleagues know you are deleting the notebook.

  1. In OneNote, press Control+G to open the notebook navigation. You hear: “Notebooks, table.”

  2. Use the Up or Down arrow keys to select the notebook you want to remove. The notebook names are announced as you move.

  3. To close the notebook, press Shift+Command+W.

  4. After the notebook is closed in OneNote, using a Web browser, go to www.onedrive.com and sign in.

  5. In OneDrive, use the Down arrow key to navigate to the Documents folder. To enter the folder, press Enter.

  6. Use the arrow keys to navigate to the notebook file you want to delete. If necessary, press Control+Shift+Option+Down arrow to interact with the list of files. The names are announced as you move.

  7. When on the correct file, press Delete or Command+Delete. The notebook is deleted.

Remove a section or a section group

  1. In a notebook, press Control+Shift+G to open section navigation.

  2. Use the Up or Down arrow keys to navigate to the section or section group you want to remove.

  3. When in the correct section or section group, press Delete. A dialog box opens.

  4. To confirm the deletion, press Tab to navigate to Yes dialog button. Then press Enter.

  5. The section or section group (and correspondent sections) are moved to Deleted Notes.

    Note: You can view or delete permanently your notes in Deleted Notes. In the menu bar, in the Notebooks menu, select the Deleted Notes submenu. Then you can select View Deleted Notes or Empty Deleted Notes.

Remove a page

  1. In a notebook, press Control+Shift+G to open section navigation.

  2. Use the Up or Down arrow keys to navigate to the section containing the page you want to remove.

  3. Press Control+Command+G to open page navigation. You hear: “List of pages, table.”

  4. Use the Up or Down arrow keys to navigate to the page you want to remove. VoiceOver announces the page names as you move.

  5. When you've found the right page, press Delete or Command+Delete. The page is deleted.

See also

Use a screen reader to share and collaborate on notebooks in OneNote

Keyboard shortcuts in OneNote for Mac

Basic tasks using a screen reader with OneNote

Set up your device to work with accessibility in Office 365

Learn how to navigate OneNote using accessible features

Use OneNote for iOS with VoiceOver, the built-in iOS screen reader, to organize information in notebooks that contain pages and sections. You can add, rename, move, remove, and reorder pages and sections, and add and reorder notebooks.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.

  • This topic assumes that you are using an iPhone. Some navigation and gestures might be different for an iPad.

In this topic

Create a notebook

  1. In the Notebooks list, swipe right until you hear "New notebook button" and then double-tap the screen.

  2. Type the name of the new notebook, then swipe right until you hear "Done" and then double-tap the screen.

Tip: To navigate to the Notebooks list from the Sections or Pages list or from a page canvas, swipe left until you hear "Back to <previous list view>, back button" and then double-tap the screen. Repeat this until you hear "Notebook, settings button." The focus is now on the Settings button of the Notebooks list view.

Create a section

To organize your content or create a new block of notes in your notebook, you can create a new section.

  1. In the Sections list of your notebook, swipe right until you hear "New section button" and then double-tap the screen.

  2. Type the name of the new section, swipe right until you hear "Done" and then double-tap the screen.

Note: To navigate to the Sections list from the Pages list or a page canvas, swipe left until you hear "Back to <previous list view>, back button" and then double-tap the screen. Repeat this until you hear "<Notebook name>, back to notebook list, back button." The focus is now on the Back button of Sections list view.

Create a page

Add a new page for your new ideas, and start creating content in your notebooks.

Create an unformatted page

  1. In the Pages list of a section, swipe right until you hear: "New page button."

  2. Double-tap the screen. You hear: "New page, page title, outline."

  3. Double-tap the screen and type the page name. Swipe right until you hear "Return" and double-tap the screen. The focus moves to the page canvas.

Create a page with a list

  1. In the Pages list of a section, swipe right until you hear: "New page with list button" and double-tap the screen. You hear: "Text field." The focus is on the text field of the first list item on the page.

  2. To name the page, swipe left until you hear "Untitled list heading, text field" and double-tap the screen.

  3. Type the name of the page, and then swipe right until you hear: "Done." Double-tap the screen.

Create a page with a photo

  1. In the Pages list of a section, swipe right until you hear "New page with photo button" and double-tap the screen. You hear: "Alert, insert picture." The Insert Picture window opens.

  2. Do one of the following:

    Add a picture from the Photos app

    1. Swipe right until you hear: "From library button." Then double-tap the screen.

    2. In Photos, swipe right until you hear the album option you'd like to select and double-tap the screen.

    3. In the list of photos, swipe right until you hear the photo you'd like to select, and double-tap the screen.

    4. Swipe left until you hear: "Done button." Double-tap the screen.

    5. Swipe right until you hear: "Use button." Double-tap the screen. The focus moves to the new page.

    6. To name the new page, swipe right until you hear "Page title" and then double-tap the screen.

    7. Type the name and then swipe right until you hear "Return" and double-tap the screen.

    Take and add a picture

    1. To add a new picture straight from your phone camera, swipe right until you hear: "Take picture button."

    2. Double-tap the screen. The camera app opens.

    3. To take a picture, swipe right until you hear "Take picture button" and then double-tap the screen.

    4. Swipe right until you hear "Use button" and then double-tap the screen. The focus moves to the new page.

    5. To name the new page, swipe right until you hear "Page title" and double-tap the screen. Type the name. Then swipe right until you hear "Return" and double-tap the screen.

Note: To navigate to the Pages list from the page canvas, swipe left or right until you hear "Back to page list for <section name>, back button" and then double-tap the screen. The focus is now on the Back button of Pages list view.

Rename a section

  1. In the Sections list, swipe left or right until you hear the name of section which you'd like to rename.

  2. Set the VoiceOver rotor to Actions.

  3. Swipe up or down until you hear "Rename" and then double-tap the screen.

  4. Type the new name for the section. When you're done, swipe right until you hear "Return" and then double-tap the screen.

Rename a page

  1. In the Pages list, swipe left or right until you hear the name of the page you'd like to rename, and then double-tap the screen.

  2. In the page, swipe right until you hear "<Current page name>, heading, text field" and then double-tap the screen.

  3. Modify the page name. When you're done, swipe right until you hear "Done" and then double-tap the screen.

Reorder notebooks, sections, and pages

You can change the order of your notebooks, sections, and pages, for example, if you'd like to place the most important ones at the top of the item list.

  1. In the Notebooks, Section, or Pages list, swipe left or right until you hear "Edit button" and then double-tap the screen. You hear: "Done."

  2. Swipe right until you hear: "Reorder <name of the notebook, section, or page you'd like to reorder>."

  3. Double-tap and hold the screen until you hear a sound. Drag your finger up or down the screen until you hear the location where you'd like to move the item, and then lift your finger off the screen.

  4. Swipe left until you hear "Done button" and then double-tap the screen.

Move a section

  1. In the Sections list, swipe left or right until you hear the name of the section which you'd like to move.

  2. Set the VoiceOver rotor to Actions.

  3. Swipe up or down until you hear "Move" and then double-tap the screen. You hear: "Notebooks, move this section to another notebook."

  4. Swipe right until you hear the notebook to which you'd like to move the section, and then double-tap the screen. The focus moves to the Sections list from which the section was moved.

Move or copy a page

  1. In the Pages list, swipe left or right until you hear the name of page which you'd like to move or copy.

  2. Set the VoiceOver rotor to Actions.

  3. Swipe up or down until you hear "Move" or "Copy" and then double-tap the screen.

  4. Swipe right until you hear the section to which you'd like to move or copy the page and then double-tap the screen. The focus moves to the Pages list from which the page was moved or copied.

Close a notebook

You can close a notebook so it doesn't appear on the Notebooks list anymore.

  1. In the Notebooks list, swipe left or right until you hear the name of the notebook you'd like to remove.

  2. Set the VoiceOver rotor to Actions.

  3. Swipe up or down until you hear "Close" and then double-tap the screen.

  4. To reopen a notebook, in the Notebooks list, swipe left or right until you hear "More notebooks ellipses button" and then double-tap the screen. You hear: "Open more notebooks."

    Swipe right until you hear the notebook you'd like to reopen and double-tap the screen. The notebook opens and reappears in the Notebooks list.

Remove a section

  1. In the Sections list, swipe left or right until you hear the name of the section which you'd like to remove.

  2. Set the VoiceOver rotor to Actions.

  3. Swipe up or down until you hear "Delete" and then double-tap the screen. You hear: "Alert, are you sure you want to delete this section." Swipe right until you hear "Delete" and then double-tap the screen.

Remove a page

  1. In the Pages list, swipe left or right until you hear the name of the page which you'd like to remove.

  2. Set the VoiceOver rotor to Actions.

  3. Swipe up or down until you hear "Delete" and then double-tap the screen.

See also

Use a screen reader to share and collaborate on notebooks in OneNote

Basic tasks using a screen reader with OneNote

Set up your device to work with accessibility in Office 365

Learn how to navigate OneNote using accessible features

Use OneNote for Android with TalkBack, the built-in Android screen reader, to organize information in notebooks that contain pages and sections. You can add, rename, move, and remove pages and sections, and add notebooks.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.

  • This topic assumes you are using this app with an Android phone. Some navigation and gestures might be different for an Android tablet.

  • Make sure you turn on TalkBack before launching OneNote for Android.

In this topic

Create a notebook

  1. In the Notebooks list, swipe right until you hear "New notebook button," and then double-tap the screen.

    Tip: To navigate to the Notebooks list from the Sections or Pages list, or from a page canvas, swipe left until you hear "Navigate up button," and then double-tap the screen. Repeat this until you hear "Signed in as <user name>." The focus moves to the Account button of the Notebooks list view.

  2. Type the name of the new notebook using your on-screen keyboard.

    Tip: You can find the keyboard by exploring the items on the screen. To explore, place a finger on the screen and drag it around. TalkBack announces the items as you land on them. To select an item, when on the item, lift your finger. Depending on your device settings, you may need to double-tap the screen to insert the character.

  3. To select the location where you want to save the notebook, swipe right until you hear "Drop down list," followed by the currently selected saving location. Double-tap the screen, and then swipe right until you hear the location where you want to save the notebook. To select, double-tap the screen.

  4. To create the notebook, swipe right until you hear "Create button," and then double-tap the screen.

    The new notebook is created containing a New Section 1 section.

Create a section

To organize your content or create a new block of notes in your notebook, you can create a new section.

  1. In the Sections list of your notebook, swipe right until you hear "New section button," and then double-tap the screen.

    Note: To navigate to the Sections list from the Pages list, swipe left until you hear "Navigate up button," and then double-tap the screen. The focus is now on the Back button of the Sections list view.

  2. Type the name of the new section using your on-screen keyboard. Then swipe right until you hear "Create button," and double-tap the screen.

    The new section is created containing an Untitled page.

Create a page

Add a new page for your new ideas, and start creating content in your notebooks.

  1. In the Pages list of a section, swipe right until you hear "New text page button," and then double-tap the screen.

    Note: To navigate to the Pages list from a page canvas, swipe left until you hear "Navigate up button," and then double-tap the screen. The focus is now on the Back button of the Pages list view.

  2. A new untitled page is created, the focus moves to the page canvas, and you can type your notes.

  3. To give the page a title, swipe right until you hear "Page title, edit box," double-tap the screen, and then type the title using your on-screen keyboard.

Rename a section

  1. In the Sections list, swipe right or left until you hear the name of section that you'd like to rename. TalkBack announces the sections as: "Section <section name>." Double-tap and hold the screen. The context menu opens.

  2. Swipe right until you hear "Rename section," and then double-tap the screen. The Rename menu opens, and you hear: "Rename section."

  3. Type the new name for the section. When you're done, swipe right until you hear "Rename button," and then double-tap the screen.

  4. The section is renamed and the focus moves to the Sections list.

Rename a page

  1. In the Pages list, swipe right or left until you hear the name of the page that you'd like to rename. TalkBack announces the pages as: "Page <page title>." Double-tap the screen to open the page.

  2. In the page, swipe right until you hear "Page title, <title>, edit box," and then double-tap the screen.

  3. Type the new name for the page. When you're done, select enter on your on-screen keyboard. To select enter, drag your finger on your keyboard until you hear "Enter," and then lift it (and double-tap if needed).

Move or copy a page

  1. In the Pages list, swipe right or left until you hear the name of page that you'd like to move or copy. TalkBack announces the pages as: "Page <page title>." Double-tap and hold the screen. The context menu opens.

  2. Do one of the following:

    • To move a page, swipe right until you hear "Move page," and then double-tap the screen. The Move page to section menu opens, and you hear: "Move page to section."

    • To copy a page, swipe right until you hear "Copy page," and then double-tap the screen. The Copy page to section menu opens, and you hear: "Copy page to section."

    The sections list for the currently selected notebook opens.

  3. To move or copy the page to another notebook section, swipe right until you hear the name of the currently opened notebook, and then double-tap the screen to open the notebooks list. Swipe right until you hear the name of the destination notebook, and then double-tap the screen to open the sections list.

  4. In the sections list, swipe right until you hear the section to which you'd like to move or copy the page, and then double-tap the screen to select. TalkBack announces the sections as: "Section <section name>."

  5. After selecting the section, swipe right until you hear "Move button" or "Copy button," and then double-tap the screen.

  6. The page is moved or copied, and the focus moves to the Sections list of the section where the page was moved.

Close a notebook

You can close a notebook so it doesn't appear on the Notebooks list anymore.

  1. In the Notebooks list, swipe right or left until you hear the name of the notebook that you'd like to close. TalkBack announces the notebooks as: "Notebook <notebook name>." Double-tap and hold the screen. The context menu opens.

  2. Swipe right until you hear "Close notebook," and then double-tap the screen. The notebook is removed from the Notebooks list.

  3. To reopen a notebook, in the Notebooks list, swipe right or left until you hear "More notebooks," and then double-tap the screen. You hear: "More notebooks."

    Swipe right until you hear the notebook you'd like to reopen, and double-tap the screen. The notebook opens and reappears in the Notebooks list.

Remove a section

  1. In the Sections list, swipe right or left until you hear the name of section that you'd like to delete. TalkBack announces the sections as: "Section <section name>." Double-tap and hold the screen. The context menu opens.

  2. Swipe right until you hear "Delete section," and then double-tap the screen. A Delete section? notification window opens, and you hear: "Delete section."

  3. To confirm, swipe right until you hear "Delete button," and then double-tap the screen.

Remove a page

  1. In the Pages list, swipe right or left until you hear the name of the page that you'd like to delete. TalkBack announces the pages as: "Page <page title>." Double-tap and hold the screen. The context menu opens.

  2. Swipe right until you hear "Delete page," and then double-tap the screen. A Delete page? notification window opens, and you hear: "Delete page."

  3. To confirm, swipe right until you hear "Delete button," and then double-tap the screen. The page is deleted, and you hear: "Page <page title> deleted."

See also

Use a screen reader to insert content to notebooks in OneNote

Use a screen reader to read pages in OneNote

Basic tasks using a screen reader with OneNote

Set up your device to work with accessibility in Office 365

Learn how to navigate OneNote using accessible features

Use OneNote for Windows 10 with Narrator, the built-in Windows screen reader, to organize information in notebooks that contain pages, sections, and section groups. You can add pages, sections, and additional notebooks when you need them, and even rename, move, or delete them.

Notes: 

In this topic

Open OneNote

  1. Make sure you sign in to your Microsoft account on your device.

  2. To open OneNote, press the Windows logo key, type onenote. Then press the Up or Down arrow key until you hear “OneNote. Trusted Microsoft Store app.” Then press Enter.

Create a notebook

  1. In OneNote, press Ctrl+G to open notebook navigation.

  2. Press Shift+Tab repeatedly until you hear “New Notebook button. ” Press Spacebar to select. Narrator announces: “New notebook window. New Notebook name, editing.” In JAWS, you hear: “Pop-up. New notebook.”

  3. Type the notebook name. Then press Tab. You hear: “Create notebook button.” Press Spacebar to create the notebook.

  4. The notebook is created and opened. The newly created notebook consists of one notebook section, named New Section 1, which contains an untitled blank page.

    Note: Notebooks are automatically saved to OneDrive.

Create a section

  1. In a notebook, to create a new section, press Ctrl+G, and then press Ctrl+T.

  2. The section is created. The cursor is placed on the section tab, and you can type the name of the section.

  3. When done, press Enter. The section is named.

  4. To go back to the page editing mode, press Enter twice. The cursor is placed in the page title field on the untitled blank page of the newly created section.

Create a page

  1. In a section where you want to add the page, press Ctrl+N.

  2. A new untitled page is created.

  3. To go back to the page editing mode, press Esc. The cursor is placed in the page title field, and you can type a title.

Rename a section

  1. In OneNote, press Ctrl+Shift+G to go to section navigation. Then press Tab until you hear the name of a section.

  2. Use the Up and Down arrow keys to navigate to the section group you want to rename.

  3. Press Shift+F10 to open the context menu. Press Tab until you hear: “Rename section button.”

  4. Press Spacebar. Narrator announces “Section name textbox” and the section name. In JAWS, you hear the section name and “Section name textbox, edit.”

  5. Type in a new name, and press Enter. The section is renamed.

Rename a page

  1. In OneNote, press Ctrl+Shift+G to go to section navigation. Then press Tab until you hear the name of a section.

  2. Use the Up and Down arrow keys to navigate to the section containing the page you want to rename.

  3. Press Ctrl+Alt+G to open page navigation. You hear the name of a page.

  4. Use the Up and Down arrow keys to navigate to the page you want to rename.

  5. Press Shift+F10 to open the context menu. Press Tab until you hear: “Rename page button.”

  6. Press Spacebar. Narrator announces: “Page title, editing.” In JAWS, you hear the page title and “Page title.”

  7. Type in a new name, and press Enter. The page is renamed.

Move or copy a section

  1. In a notebook, press Ctrl+Shift+G to go to the section navigation. Then press Tab until you hear the name of a section.

  2. Use the Up and Down arrow keys to navigate to the section you want to move or copy. Narrator announces the section names as you move.

  3. Press Shift+F10 to open the context menu. Then press Tab until you hear: “Move slash copy button.” Press Spacebar to select. The Move/Copy Section dialog opens.

  4. Press Tab. You hear the name of an opened notebook.

  5. Use the Up and Down arrow keys to navigate to the notebook where you want to move the section. Narrator announces the names of the notebooks as you move.

  6. When you have found the correct destination, press Spacebar to select. Then press Tab to navigate to the dialog buttons. The first button is Move. If you want to copy the section instead, press Tab again to navigate to the Copy button. Press Spacebar to select. The section is moved or copied.

Move or copy a page

  1. In OneNote, press Ctrl+Shift+G to go to section navigation. Then press Tab until you hear the name of a section.

  2. Use the Up and Down arrow keys to navigate to the section containing the page you want to rename.

  3. Press Ctrl+Alt+G to open page navigation. You hear the name of a page.

  4. Use the Up or Down arrow keys to navigate to the page you want to move or copy. Narrator announces the page names as you move.

  5. Press Shift+F10 to open the context menu. Then press Tab until you hear: “Move slash copy button.” Press Spacebar to select. The Move/Copy Page dialog opens.

  6. To select the notebook where you want to copy or move the page, press Tab until you hear: “Back button.” Press Spacebar. Then use the Up and Down arrow keys to navigate to the notebook you want to move or copy. To select, press Spacebar.

    Note: Make sure the notebook where you want to move or copy the page is opened in OneNote.

  7. Use the Up and Down arrow keys to navigate to the section you want to move or copy. Narrator announces the section names as you move.

  8. When you have found the correct destination, press Spacebar to select the section. Then press Tab to navigate to the dialog buttons. The first button is Move. If you want to copy the page instead, press Tab again to navigate to the Copy button. Press Spacebar to select. The page is moved or copied.

Close a notebook

  1. In OneNote, press Ctrl+G to open notebook navigation.

  2. Press Tab repeatedly until you hear the name of a notebook.

  3. Use the Up and Down arrow keys to navigate to the notebook you want to close.

  4. Press Shift+F10 to open the context menu. Then press Tab until you hear: “Close this notebook button.”

  5. Press Spacebar to close the notebook.

Remove a section

  1. In a notebook, press Ctrl+Shift+G to go to section navigation. Then press Tab until you hear the name of a section.

  2. Use the Up and Down arrow keys to navigate to the section you want to remove.

  3. Press Shift+F10 to open the context menu. You hear: “Delete section button.” Then press Spacebar.

  4. A confirmation dialog opens. You hear: “Delete section button.” Press Spacebar to confirm the deletion. The section is removed.

Remove a page

  1. In OneNote, press Ctrl+Shift+G to go to section navigation. Then press Tab until you hear the name of a section.

  2. Use the Up and Down arrow keys to navigate to the section containing the page you want to remove.

  3. Press Ctrl+Alt+G to go to page navigation. You hear the name of a page.

  4. Use the Up and Down arrow keys to go to the page you want to remove.

  5. Press Shift+F10 to open the context menu. You hear: “Delete page button.”

  6. Press Spacebar. A confirmation dialog opens. You hear: “Delete page button.” Press Spacebar to confirm the deletion. The page is removed.

See also

Use a screen reader to share and collaborate on notebooks in OneNote

Keyboard shortcuts in OneNote for Windows 10

Basic tasks using a screen reader with OneNote

Learn how to navigate OneNote using accessible features

Use OneNote Online with Narrator, the built-in Windows screen reader, to organize information in your notebooks that contain pages and sections. You can add pages, sections, and additional notebooks when you need them.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • For keyboard shortcuts, go to Keyboard shortcuts in OneNote Online.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Get started with Narrator.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

  • When you use OneNote Online, we recommend that you use Microsoft Edge as your web browser. Because OneNote Online runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not OneNote Online.

In this topic

Open OneNote Online

  1. Using a web browser, go to www.onenote.com.

  2. Press Tab to browse to Sign In. You hear: “Sign in, link.” To select, press Enter.

  3. If you are signing in using your Microsoft account, press Tab to browse to Sign in with a Microsoft account. If you are signing in using an account organization, browse to Sign in with a work or school account. Then press Enter.

  4. The Sign in page opens. You hear: “Email, phone, or Skype name, editing.”

  5. Type your email, and press Enter. You hear: “Password, editing.”

  6. Type your password, and press Enter.

    Note: If you are using an account in an organization, the sign-in steps may be slightly different. For example, you may need to use a PIN or smartcard.

  7. OneNote Online opens in the notebook navigation, listing all the notebooks associated with your account.

Create a notebook

  1. In notebook navigation, press Tab until you hear “New” and then press Enter.

  2. The Create New Notebook dialog opens, with the focus on the Notebook name field.

  3. Type the notebook name, and then press Enter to create the notebook.

  4. The new notebook opens in OneNote Online, and the cursor is placed in the page title field of Quick Notes section. You hear the new notebook name and "Microsoft OneNote Online, editable text."

    The newly created notebook is saved in the Documents folder on your OneDrive.

Create a section

  1. In an opened notebook, to create a new section, press Control+F6 until you hear the name of a section.

    Note: If pressing Ctrl+F6 doesn't browse the OneNote Online commands, press Tab until you hear a command. Then press Ctrl+F6 to browse.

  2. Press Caps Lock+Left arrow key until you hear "New section button" and then press Caps Lock+Enter.

  3. Type a section name, and then press Enter.

  4. The section is created, and the cursor is placed in the page title field of the newly created section.

Create a page

  1. In a notebook, press Control+F6 until you hear a section name.

  2. To navigate the sections, press Tab or Shift+Tab. The section names are announced as you move. Then press Enter to select the section where you want to create the new page.

  3. Press Caps Lock+Left arrow key until you hear "New page button" and then press Caps Lock+Enter.

  4. A new page is created. The cursor is placed in the page title field, and you can type the title.

Rename a notebook

You can use OneNote Online to go directly to your OneDrive, where you can rename the notebook.

  1. In an opened notebook in OneNote Online, press Ctrl+F6 until you hear: “List of Microsoft services button.” Press Tab until you hear "OneDrive" and then press Enter.

  2. Your OneDrive (onedrive.live.com) opens in the browser.

  3. Use the arrow keys to navigate to the notebook file you want to rename. The file names are announced as you move.

  4. When in the correct file, press F2. The Rename dialog opens. You hear: “Enter your new name.”

  5. Type a new name, and press Enter. The notebook is renamed.

  6. To return to the notebook in OneNote Online, with the newly renamed notebook selected, press Enter.

Rename a section

  1. In a notebook, press Control+F6 to browse to the section navigation. You hear a section name.

  2. Press Tab or Shift+Tab until you hear the section you want to rename.

  3. Press Shift+F10. You hear: "Rename menu item." A context menu opens. The focus is on the Rename option.

  4. Press Enter. Type the new section name.

  5. Press Tab until you hear "OK button" and press Enter. The focus returns to the section list, on the newly renamed section.

Rename a page

  1. In a notebook, press Control+F6 to browse to the section navigation. You hear a section name.

  2. Press Tab or Shift+Tab until you hear the section containing the page you want to rename and then press Enter.

  3. Press Control+F6 until you hear a page name. Press Caps Lock+Left arrow key until you hear the page you want to rename, and then press Enter.

  4. The cursor moves to the page title field. To delete the previous title, press Ctrl+A, and then Backspace.

  5. Type the new page title, and press Enter. The cursor moves to the page, and you can type or edit your notes.

    Tip: To quickly go from the page area to page title area, press Page Up.

Remove a notebook

If you’re sure you no longer need a particular notebook, you can delete it from your OneDrive account. If you are sharing the notebook, make sure you let your colleagues know you are deleting the notebook.

  1. In an opened notebook in OneNote Online, press Ctrl+F6 until you year: “List of Microsoft services button.” Press Tab until you hear: "OneDrive" and then press Enter.

  2. Your OneDrive (onedrive.live.com) opens in the browser.

  3. Use the arrow keys to navigate to the notebook you want to delete. The file names are announced as you move.

  4. When on the correct file, press Delete. In the confirmation dialog, press Tab until you hear "Delete button" and then press Enter. The notebook is deleted and the focus moves to the adjacent file.

    Tip: If you want to recover a deleted notebook, you can do it in OneDrive Recycle Bin. To go to Recycle Bin, press Shift+Tab until you hear: “Group.” Then use the Down arrow key to navigate to Recycle Bin.

Remove a section

  1. In a notebook, press Control+F6 to browse to the section navigation. You hear a section name.

  2. Press Tab or Shift+Tab until you hear the section you want to remove.

  3. Press Shift+F10. You hear: "Rename menu item." A context menu opens.

  4. Press the Down arrow key until you hear "Delete, menu item" and then press Enter.

  5. In the confirmation dialog, press Tab until you hear "Yes button" and then press Enter.

Remove a page

  1. In a notebook, press Control+F6 to browse to the section navigation. You hear a section name.

  2. Press Tab or Shift+Tab until you hear the section containing the page you want to remove and then press Enter.

  3. Press Control+F6 until you hear a page name. Press Caps Lock+Left arrow key until you hear the page you want to remove.

  4. To remove a page permanently, press Delete. In the confirmation dialog, press Tab until you hear "Yes button" and then press Enter.

    If you want to move the page to Deleted Notes where you can later retrieve it, press Shift+F10. You hear: "Rename menu item." A context menu opens. Press the Down arrow key until you hear "Delete, menu item" and then press Enter.

See also

Use a screen reader to share and collaborate on notebooks in OneNote

Keyboard shortcuts in OneNote Online

Basic tasks using a screen reader with OneNote

Learn how to navigate OneNote using accessible features

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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