Use a screen reader to join a meeting in Microsoft Teams

Use a screen reader to join a meeting in Microsoft Teams

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This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use your keyboard and a screen reader such as JAWS or NVDA, to accept or decline meeting invitations, and to join meetings in Microsoft Teams for Windows. Learn how to mute and unmute your audio and how to start and stop sharing your screen during a meeting.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • For keyboard shortcuts, go to Keyboard shortcuts for Microsoft Teams.

  • This topic assumes that you are using JAWS. To learn about JAWS for Windows, refer to JAWS for Windows Quick Start Guide.

  • This topic makes note of the NVDA functionality as well. To learn more about NVDA, go to NV Access | Get Help.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

In this topic

Accept or decline a meeting invitation

  1. In Microsoft Teams, press Ctrl+4 to go to the Meetings view.

  2. If there is no ongoing meeting and the meeting you want to accept or decline is the next one on your schedule, it is already open in the content pane.

    If you're in another meeting currently, or the meeting you want to accept or decline is upcoming later on your schedule, press the Tab key repeatedly until you reach the Agenda view button, and then press Enter. (If you hear the Day view button instead, you don't need to press Enter to change the view.) Press the Tab key once, and then press the Down arrow key to move down on the list of upcoming meetings. When you hear the meeting you want, press Enter. The meeting opens in the content pane.

  3. Press the Tab key repeatedly until you reach the Accept or Decline button, and press Enter.

    The meeting is accepted or declined and an email reply is sent to the meeting organizer.

Join a meeting

  1. In Microsoft Teams, press Ctrl+4 to go to the Meetings view.

  2. Press the Tab key until you reach the Agenda view or Day view button. If you hear "Agenda view," press Enter. If you hear "Day view," you're in the right view already and don't need to press Enter.

  3. Press the Tab key once, and then press the Down arrow key to move down on the meetings list. When you hear the meeting you want to join, press Spacebar to begin connecting.

  4. To join the meeting with the default settings, press Spacebar again.

Mute or unmute your audio

While in a meeting in Microsoft Teams, press Ctrl+Shift+M to mute or unmute your microphone.

Share your screen

  1. While in a meeting in Microsoft Teams, press the Tab key to move forward between the items on the screen, or Shift+Tab to move backward.

  2. When you reach the Open sharetray button, press Enter.

  3. You can share, for example, your desktop, a program window, or files.

    Note: What you can share and how the sharing works depends on the organization hosting the meeting, so all the features and functionality described below may not be applicable in your meeting.

    Do one of the following:

    • To share your entire desktop, press Enter.

    • To share a program window, press the Tab key once, and then press the Right arrow key until you hear the program you want to share, and press Enter.

    • To share a file from Microsoft Teams, press the Tab key twice, and then press the Right arrow key until you hear the file you want to share, and press Enter.

    • To browse for more files, press the Tab key three times and press Enter. Press the Down or Up arrow key to navigate to a location and press Enter to select. Find your file in the selected location, and press Enter.

  4. To stop sharing, press Alt+Tab, and then press the Tab key repeatedly until you reach the Stop sharing button and press Enter.

See also

Use a screen reader to schedule a meeting in Microsoft Teams

Keyboard shortcuts for Microsoft Teams

Basic tasks using a screen reader with Microsoft Teams

Set up your device to work with accessibility in Office 365

Use a screen reader to explore and navigate Microsoft Teams

Use your keyboard and VoiceOver, the built-in Mac OS screen reader, to accept or decline meeting invitations, and to join meetings in Microsoft Teams on Mac. Learn how to mute and unmute your audio and how to start and stop sharing your screen during a meeting.

Notes: 

In this topic

Accept or decline a meeting invitation

  1. In Microsoft Teams, press Command+4 to go to the Meetings view.

  2. If there is no ongoing meeting and the meeting you want to accept or decline is the next one on your schedule, it is already open in the content pane.

    If you're in another meeting currently, or the meeting you want to accept or decline is upcoming later on your schedule, press the Tab key repeatedly until you reach the Agenda view button, and then press Return. (If you hear the Day view button instead, you don't need to press Return to change the view.) Press the Tab key once, and then press the Down arrow key to move down on the list of upcoming meetings. When you hear the meeting you want, press Return. The meeting opens in the content pane.

  3. Press the Tab key repeatedly until you reach the Accept or Decline button, and press Return.

    The meeting is accepted or declined and an email reply is sent to the meeting organizer.

Join a meeting

  1. In Microsoft Teams, press Command+4 to go to the Meetings view.

  2. Press the Tab key until you reach the Agenda view or Day view button. If you hear "Agenda view," press Return. If you hear "Day view," you're in the right view already and don't need to press Return.

  3. Press the Tab key once, and then press the Down arrow key to move down on the meetings list. When you hear the meeting you want to join, press Spacebar to begin connecting.

  4. To join the meeting with the default settings, press Spacebar again.

  5. To leave the meeting, press the Tab key repeatedly until you hear "Hang up," and press the Spacebar.

Mute or unmute your audio

While in a meeting in Microsoft Teams, press Command+Shift+M to mute or unmute your microphone.

Share your screen

  1. While in a meeting in Microsoft Teams, press the Tab key to move forward between the items on the screen, or Shift+Tab to move backward.

  2. When you reach the Open sharetray button, press Return.

  3. You can share, for example, your desktop, a program window, or files.

    Note: What you can share and how the sharing works depends on the organization hosting the meeting, so all the features and functionality described below may not be applicable in your meeting.

    Do one of the following:

    • To share your entire desktop, press Return.

    • To share a program window, press the Tab key once, and then press the Right arrow key until you hear the program you want to share, and press Return.

    • To share a file from Microsoft Teams, press the Tab key twice, and then press the Right arrow key until you hear the file you want to share, and press Return.

    • To browse for more files, press the Tab key three times and press Return. Press the Down or Up arrow key to navigate to a location and press Return to select. Find your file in the selected location, and press Return.

  4. To stop sharing, press Command+Shift+Spacebar, and then press the Tab key until you reach the Stop presenting button and press Return.

See also

Use a screen reader to schedule a meeting in Microsoft Teams

Keyboard shortcuts for Microsoft Teams

Basic tasks using a screen reader with Microsoft Teams

Set up your device to work with accessibility in Office 365

Use a screen reader to explore and navigate Microsoft Teams

Use your keyboard and a screen reader, such as Narrator, the built-in Windows screen reader, to accept or decline meeting invitations, and to join meetings in Microsoft Teams on the web. Learn how to mute and unmute your audio during a meeting.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • For keyboard shortcuts, go to Keyboard shortcuts for Microsoft Teams.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Complete guide to Narrator.

  • This topic makes note of the JAWS functionality as well. To learn more about JAWS for Windows, go to JAWS for Windows Quick Start Guide.

  • This topic makes note of the NVDA functionality as well. To learn more about NVDA, go to NV Access | Get Help.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

  • When you use Microsoft Teams on the web, we recommend that you use Microsoft Edge as your web browser and Narrator as your screen reader. Because Microsoft Teams on the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not Microsoft Teams on the web.

    If you use Chrome or Firefox as your web browser, we recommend that you use JAWS or NVDA as your screen reader.

In this topic

Accept or decline a meeting invitation

  1. In Microsoft Teams, press Ctrl+Shift+4 to go to the Meetings view.

  2. If there is no ongoing meeting and the meeting you want to accept or decline is the next one on your schedule, it is already open in the content pane.

    If you're in another meeting currently, or the meeting you want to accept or decline is upcoming later on your schedule, press the Tab key repeatedly until you reach the Agenda view button, and then press Enter. (If you hear the Day view button instead, you don't need to press Enter to change the view.) Press the Tab key once, and then press the Down arrow key to move down on the list of upcoming meetings. When you hear the meeting you want, press Enter. The meeting opens in the content pane.

  3. Press the Tab key repeatedly until you reach the Accept or Decline button, and press Enter.

    The meeting is accepted or declined and an email reply is sent to the meeting organizer.

Join a meeting

  1. In Microsoft Teams, press Ctrl+Shift+4 to go to the Meetings view.

  2. Press the Tab key until you reach the Agenda view or Day view button. If you hear "Agenda view," press Enter. If you hear "Day view," you're in the right view already and don't need to press Enter.

  3. Press the Tab key once, and then press the Down arrow key to move down on the meetings list. When you hear the meeting you want to join, press Spacebar to begin connecting.

  4. If you get a popup (in Chrome) asking for permission to use your microphone, press the Tab key once to move to the Allow button and press Spacebar.

    To join the meeting with the default settings, press Spacebar again.

Mute or unmute your audio

While in a meeting in Microsoft Teams, press Ctrl+Shift+M to mute or unmute your microphone.

See also

Use a screen reader to schedule a meeting in Microsoft Teams

Keyboard shortcuts for Microsoft Teams

Basic tasks using a screen reader with Microsoft Teams

Use a screen reader to explore and navigate Microsoft Teams

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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