Use a screen reader to create a macro in Word

Use a screen reader to create a macro in Word

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use Word 2016 with your keyboard and Narrator, the built-in Windows screen reader, to automate frequently used tasks by creating and running macros. For example, you can create a macro that inserts a letterhead with your name and address.


In this topic

Create a macro

To create a macro, record the sequence of steps used to perform the task you want to automate.

  1. To open the Record Macro dialog box, press Alt+W, M, R.

  2. Type a name for your macro, and then press Enter. The name cannot contain spaces.

  3. Record the macro by performing the commands or pressing the keys for the steps in the task. Word records your keystrokes.

  4. To pause recording, press Alt+W, M, P.

  5. To resume recording, press Alt+W, M, R, R.

  6. To stop recording, press Alt+W, M, R.

Run a macro

To run a macro, select the macro from the Macros dialog box.

  1. To open the Macros dialog box, press Alt+W, M, V.

  2. Press the Down arrow key until Narrator announces the macro you want, and then press Enter to select. Word automatically performs the steps recorded in the macro.

See also

Keyboard shortcuts for Microsoft Word on Windows

Basic tasks using a screen reader with Word

Set up your device to work with accessibility in Office 365

Learn how to navigate Word using accessible features

Technical Support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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