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Use a screen reader to add content and text to an accessible SharePoint page

Use a screen reader to add content and text to an accessible SharePoint page

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use Narrator, the built-in Windows screen reader, to insert various web parts for adding text, links, and file viewers to your SharePoint Online page. You can even add other content, such as Bing maps and highlights.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • For keyboard shortcuts, go to Keyboard shortcuts in SharePoint Online.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Get started with Narrator.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

  • Because SharePoint Online runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not SharePoint Online.

In this topic

Add a text web part

To add text to your SharePoint Online page, start by adding a text web part and continue with inserting text.

  1. Go to the SharePoint page where you want to add the text web part.

  2. To switch to the edit mode, press the Tab key until you hear: "New, collapsed, menu item." Press the Right arrow key. You hear: "Edit, menu item." Press Enter to select.

  3. Press the Tab key until you reach the location where you want to add the web part. You hear "Add a new section or a web part, button" when you are able to add a section or web part.

  4. Press Enter. A dialog for searching or selecting the web part opens.

  5. Press the Tab key once. You hear: "Text." Press Enter to select. The text web part is added to the page.

  6. You can now start typing. When done, press Esc twice to close the edit mode and to return to the SharePoint page.

  7. To save the page and switch to the view mode, press the Tab key or Shift+Tab until you hear "Save and close, menu item," and press Enter.

Add a link web part

Using a link web part you can add a link along with a preview of the linked page, video, or image.

  1. Go to the SharePoint page where you want to add the link web part.

  2. To switch to the edit mode, press the Tab key until you hear: "New, collapsed, menu item." Press the Right arrow key. You hear: "Edit, menu item." Press Enter to select.

  3. Press the Tab key until you reach the location where you want to add the web part. You hear "Add a new section or a web part, button" when you are able to add a section or web part.

  4. Press Enter. A dialog for searching or selecting the web part opens.

  5. Type link and press the Tab key once. You hear: "Featured list, use right and left arrow keys to move within a list, link." Press Enter.

  6. A link web part is added to the page. The focus is in the link field, and you can paste or type the address you want to link to.

    After you've inserted the address, a preview of the linked page appears below the link text. To hear the content of the preview, press the Down arrow key repeatedly.

  7. To stop editing the web part and to return to the SharePoint page, press Esc twice.

  8. To save the page and switch to the view mode, press the Tab key or Shift+Tab repeatedly until you hear "Save and close, menu item," and press Enter.

Tip: To add a hyperlink to a text web part while typing, press Ctrl+K. The Insert link dialog opens. Type or paste the address, and then press the Tab key repeatedly until you hear "Save, button," and press Enter. The link is added and you can continue typing.

Add a file viewer web part

Add a file viewer web part to embed Word, Excel, PowerPoint, or Visio documents to your SharePoint Online page.

  1. Go to the SharePoint page where you want to add the file viewer web part.

  2. To switch to the edit mode, press the Tab key until you hear: "New, collapsed, menu item." Press the Right arrow key. You hear: "Edit, menu item." Press Enter to select.

  3. Press the Tab key until you reach the location where you want to add the web part. You hear "Add a new section or a web part, button" when you are able to add a section or web part.

  4. Press Enter. A dialog for searching or selecting the web part opens.

  5. Type file viewer, press the Tab key, and then press Enter. A dialog opens with focus on Recent documents.

  6. To move down on the list of options, press the Down arrow key. To select an option, press Enter. Press the Tab key until you hear "Open, button," and press Enter.

  7. The file viewer web part is added to your page. Press Esc twice to close the edit mode and to return to the SharePoint page.

  8. To save the page and switch to the view mode, press the Tab key or Shift+Tab repeatedly until you hear "Save and close, menu item," and press Enter.

Add a highlighted content web part

Start by adding the highlighted content web part to your SharePoint Online page, and then select the filtering criteria for the content you want to highlight.

  1. Go to the SharePoint page where you want to add the highlighted content web part.

  2. To switch to the edit mode, press the Tab key until you hear: "New, collapsed, menu item." Press the Right arrow key. You hear: "Edit, menu item." Press Enter to select.

  3. Press the Tab key until you reach the location where you want to add the highlighted content. You hear "Add a new section or a web part, button" when you are able to add a section or web part.

  4. Press Enter. A dialog for searching or selecting the web part opens.

  5. Type highlighted content, press the Tab key, and then press Enter. The web part is added to the page.

  6. The default title is Most recent documents. To change the title, press Enter and type a new title.

  7. Press Alt+F10 to go to the toolbar. You hear: "Edit web part, button." Press Enter.

  8. The Highlighted content dialog opens. To navigate the dialog, press the Tab key. To change the selection for an item, press Enter, and then use the Up and Down arrow keys to navigate the options. When on an option you want to select, press Enter. To close the dialog, press the Tab key or Shift+Tab repeatedly until you hear "Close, button" and press Enter.

  9. The highlighted content web part is added to your page. Press Esc twice to close the edit mode and to return to the SharePoint page.

  10. To save the page and switch to the view mode, press the Tab key or Shift+Tab repeatedly until you hear "Save and close, menu item," and press Enter.

Add a document library web part

The document library web part displays the documents in the document library you select. Users with appropriate permissions can view and edit the files directly through the web part.

  1. Go to the SharePoint page where you want to add the document library web part.

  2. To switch to the edit mode, press the Tab key until you hear: "New, collapsed, menu item." Press the Right arrow key. You hear: "Edit, menu item." Press Enter to select.

  3. Press the Tab key until you reach the location where you want to add the web part. You hear "Add a new section or a web part, button" when you are able to add a section or web part.

  4. Press Enter. A dialog for searching or selecting the web part opens.

  5. Type document library, press the Tab key, and then press Enter. The web part is added to the page.

  6. Press Enter and then press the Tab key to move to the list of libraries. Use the Down arrow key to move down on the list.

  7. When you're on the library you want to add, press Enter. Press Esc twice to close the edit mode and to return to the SharePoint page.

  8. To save the page and switch to the view mode, press the Tab key or Shift+Tab repeatedly until you hear "Save and close, menu item," and press Enter.

Add quick links

With the quick links web part you can pin links to your SharePoint Online page for easy access.

  1. Go to the SharePoint page where you want to add the quick links web part.

  2. To switch to the edit mode, press the Tab key until you hear: "New, collapsed, menu item." Press the Right arrow key. You hear: "Edit, menu item." Press Enter to select.

  3. Press the Tab key until you reach the location where you want to add the web part. You hear "Add a new section or a web part, button" when you are able to add a section or web part.

  4. Press Enter. A dialog for searching or selecting the web part opens.

  5. Type quick links, press the Tab key, and then press Enter. The web part is added to the page.

  6. Press Enter to start editing.

  7. To add an item, press the Down arrow key until you hear: "Button, add an item, add." Press Enter.

  8. A dialog opens with the Recent group selected. To hear the other options, press the Down arrow key. To select an option, press Enter.

  9. To move to the list of items to link, press the Tab key once, and then use the Up and Down arrow keys to navigate the list.

  10. When on an item you want to add, press Enter. The item is selected. Press the Tab key until you hear "Open, button," and press Enter. The Quick links dialog opens.

  11. If you want to change the link title, press the Tab key until you hear "Title," and type another title.

  12. When done, press the Tab key until you hear "Close, button," and press Enter.

  13. The link is added to the Quick links web part on your SharePoint page. Press Esc twice to close the edit mode and to return to the SharePoint page.

  14. To save the page and switch to the view mode, press the Tab key or Shift+Tab repeatedly until you hear "Save and close, menu item," and press Enter.

Add a Bing maps web part

With a Bing maps web part you can define a location you want to show on a map on your SharePoint Online page.

  1. Go to the SharePoint page where you want to add the Bing maps web part.

  2. To switch to the edit mode, press the Tab key until you hear: "New, collapsed, menu item." Press the Right arrow key. You hear: "Edit, menu item." Press Enter to select.

  3. Press the Tab key until you reach the location where you want to add the web part. You hear "Add a new section or a web part, button" when you are able to add a section or web part.

  4. Press Enter. A dialog for searching or selecting the web part opens.

  5. Type Bing maps, press the Tab key, and then press Enter. The web part is added to the page.

  6. Press Enter to start editing the web part.

  7. The focus is in the title field and you hear: "Add a title, editing." Type the title. When done, press the Tab key.

  8. Type the address or location for which you want to show the map, such as, "1600 Pennsylvania Ave, Washington" or "Marymoor Park," and press Enter.

  9. The Bing maps dialog opens. The focus is on the Show pin label on map switch. By default, the label is shown on the map. If you do not want to show the label, press Enter to switch it off. To edit the text on the pin label, press the Tab key once and type another label. To exit the dialog, press the Tab key or Shift+Tab until you hear "Close, button," and press Enter.

  10. The map is added to your SharePoint page. Press Esc twice to close the edit mode and to return to the SharePoint page.

  11. To save the page and switch to the view mode, press the Tab key or Shift+Tab repeatedly until you hear "Save and close, menu item" and press Enter.

See also

Use a screen reader to create a Team or Communication Site in SharePoint

Use a screen reader to add images and media to a SharePoint page

Keyboard shortcuts in SharePoint Online

Get started using a screen reader with a modern document library in SharePoint Online

Accessibility features in SharePoint Online

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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