Share your calendar in Outlook.com

When you share your Outlook.com calendar with people, they're able to add it directly to their calendar view in Outlook. Depending on the permission you give them, they can view your calendar or edit it.

If your Outlook.com calendar won't sync in Outlook on Windows or you can't edit a shared Outlook.com calendar in Outlook on Windows, see My Outlook.com calendar won't sync or I can't edit a shared Outlook.com calendar.

Note: Sign in to Outlook.com using any Microsoft account, including email accounts ending in @outlook.com, @live.com, @hotmail.com or @msn.com. If you have an Office 365 work or student account, see Share your calendar in Outlook on the web for business.

Which version of Outlook.com are you using?

The instructions are slightly different depending on whether you're using the Outlook.com beta. Choose which version you're using to see the instructions that apply to you.

IF YOUR MAILBOX LOOKS LIKE...

A screenshot of the top left corner of the Outlook.com beta mailbox

See Instructions for the Outlook.com beta.

IF YOUR MAILBOX LOOKS LIKE...

A screenshot of the top left corner of the classic Outlook.com mailbox

See Instructions for classic Outlook.com.

Instructions for the Outlook.com beta

  1. At the bottom of the page, select Calendar to go to Calendar.

  2. At the top of the page, select Share, and choose the calendar you want to share.

    Note: You can't share calendars owned by other people.

  3. Enter the name or email address of the person with whom you want to share your calendar.

  4. Choose how you want this person to use your calendar:

    • Can view when I'm busy lets the person see when you are busy but does not include details such as the event location.

    • Can view titles and locations lets the person see when you are busy as well as the title and location of events.

    • Can view all details lets the person see all the details of your events.

    • Can edit lets the person edit your calendar.

    • Delegate lets the person edit your calendar and share it with others.

  5. Select Share. If you decide not to share your calendar right now, select Remove .

    Notes: 

    • When sharing your calendar with non-Outlook.com users, such as Gmail users, they will only be able to accept the invitation using an Outlook.com or an Office 365 account.

    • ICS calendars are read-only, so even if you grant edit access to other users, they won't be able to edit your calendar.

    • How often your ICS calendar syncs depends on the email provider of the person with whom you've shared it.

    • Calendar items marked private are protected. Most people with whom you share your calendar see only the time of items marked private, not the title, location, or other details. Recurring series marked as private will also show the recurrence pattern.

You can change the permissions you’ve set for a calendar, or stop sharing the calendar completely, by right-clicking the calendar name under Calendars.

  1. At the bottom of the page, select Calendar to go to Calendar.

  2. Under Calendars, right-click the calendar for which you want to update sharing settings, and select Sharing and permissions.

    A screenshot of the Sharing and permissions option

  3. Find the person whose permissions you want to change and either choose a new level of permissions or select Remove to stop sharing your calendar with that person.

If you receive an invitation to share someone else’s calendar, select Accept at the bottom of the message to add their calendar to your calendar view.

A screenshot of the the Accept button in a Shared calendar email notification.

After you add another calendar, you can rename it, change its color, or remove it from your view. To do this, right-click the calendar in the left pane.

A screenshot of the calendar context menu with Rename selected

If you would like to stop sharing your calendar with someone, you can remove his or her permissions.

  1. At the bottom of the page, select Calendar to go to Calendar.

  2. In the left pane, right-click the calendar you want to stop sharing and select Sharing and permissions.

    A screenshot of the cursor hovering over Sharing and permissions in the calendar context menu

    By default, your primary calendar is called "My calendar". If you created other calendars, you can select one of them instead. You cannot remove sharing permissions from calendars owned by other people.

  3. Choose the person with whom you want to stop sharing your calendar and select Remove .

    The person is now removed from the list of people with access to your calendar. His or her copy of your calendar will no longer sync to your calendar or receive updates.

Instructions for classic Outlook.com

  1. At the top of the page, select the App Launcher The App Launcher button. > Calendar.

  2. At the top of the screen, select Share, and choose the calendar you want to share.

    A screenshot of the Share calendar button on the navigation bar.

    By default, your primary calendar is called "Calendar". If you created other calendars, you can select one of them to share instead. You cannot share calendars owned by other people.

  3. Enter the name or email address of the person with whom you want to share your calendar in the Send a sharing invitation in email box.

    A screenshot of the Share Calendar dialog in Outlook.com.

  4. Choose how you want this person to use your calendar:

    • Can view when I'm busy lets the person see when you are busy but does not include details such as the event location.

    • Can view titles and locations lets the person see when you are busy as well as the title and location of events.

    • Can view lets the person see all the details of your events.

    • Can edit lets the person edit your calendar.

    • Can edit and manage sharing lets the person edit your calendar and share it with others.

  5. Select Share. If you decide not to share your calendar right now, select Remove Remove .

    Notes: 

    • When sharing your calendar with non-Outlook.com users, such as Gmail users, they will only be able to accept the invitation using an Outlook.com or an Office 365 account.

    • The alternative is to share a link to your calendar which can be used to add your calendar to their mailbox. To create a link to your calendar from Outlook on the web, select the Settings icon Settings at the top of the page and select Calendar. Then, select Publish calendar and choose your calendar and the permissions you want to grant. After saving these changes, you can copy the ICS url and share it via email.

    • ICS calendars are read-only, so even if you grant edit access to other users, they won't be able to edit your calendar.

    • How often your ICS calendar syncs depends on the email provider of the person with whom you've shared it.

    • Calendar items marked private are protected. Most people with whom you share your calendar see only the time of items marked private, not the title, location, or other details. Recurring series marked as private will also show the recurrence pattern.

You can change the permissions you’ve set for a calendar, or stop sharing the calendar completely, by right-clicking the calendar name under Your calendars.

  1. At the top of the page, select the App Launcher The App Launcher button. > Calendar.

  2. Under Your calendars, right-click the calendar for which you want to update sharing settings, and select Sharing permissions.

    A screenshot of the context menu for Your Calendar, with Sharing permissions selected.

  3. Find the person whose permissions you want to change and either choose a new level of permissions or select Remove Remove to stop sharing your calendar with that person.

If you receive an invitation to share someone else’s calendar, select Accept at the bottom of the message to add their calendar to your calendar view.

A screenshot of the the Accept button in a Shared calendar email notification.

After you add another calendar, you can rename it, change its color, or remove it from your view. To do this, right-click the calendar in the left pane.

A screenshot of the calendar context menu

If you would like to stop sharing your calendar with someone, you can remove his or her permissions.

  1. At the top of the page, select the App Launcher The App Launcher button. > Calendar.

  2. At the top of the page, select Share, and choose the calendar you want to stop sharing.

    A screenshot of the Share calendar button on the navigation bar.

    By default, your primary calendar is called "Calendar". If you created other calendars, you can select one of them instead. You cannot remove sharing permissions from calendars owned by other people.

  3. Choose the person with whom you want to stop sharing your calendar and select Remove Remove .

    A screenshot of the Share this calendar dialog.

    The person is now removed from the list of people with access to your calendar. His or her copy of your calendar will no longer sync to your calendar or receive updates.

Still need help?

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See Also

Use shared family calendars in Outlook.com

Search your Calendar in Outlook.com

Create, modify, or delete a meeting request or appointment in Outlook.com

Import or subscribe to a calendar in Outlook.com

Print email and calendars in Outlook.com

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