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Word Online Quick Start

Share and collaborate

Share and collaborate with Word Online

In Word Online, files are automatically saved in OneDrive, which lets you share and work together on the same file at the same time.

Share your document

  1. Select Share.

  2. Select who you want to share with from the drop-down.

    Allow editing is automatically checked. Uncheck this if you only want to give permission to view the file, not edit it.

    Select Apply.

  3. Enter the names or email addresses of who to share with.

  4. Add a message (optional).

  5. Select Send.

Or, select Copy link to get a link to the file.

Share - 2

Share diallog box

Co-edit a document

After you share your document, you and others can work on it at the same time.

  • To see changes in real time, work together in Word Online.

  • Under Share, you'll see who is also editing the file.

  • Colored flags will show you exactly where in the document each person is working.

Color flag in Word Online as you co-edit

Add a comment

  • Select REVIEW > New Comment.

    Or, right-click in your document and select New Comment.

    A comment bubble Comment bubble appears in the document where there's a note.

  • Type a comment and select Post.

Comments in Word ribbon

Comments

Reply to, complete, or delete a comment

  • Select Reply Reply to comment .

  • Select Mark as Done Mark as Done .

  • Select X or REVIEW > Delete Comment.

Comments

Review comments

  • Select Show Comments to display all comments in a document.

  • Select Previous or Next to move between comments.

Comments in Word ribbon

Chat in a document

If another person is editing the file at the same time, you can chat with them.

  1. Select Chat.

  2. Type a message and press Enter.

The conversation will not be saved when you close the file. To keep a record of your chats, use Microsoft Teams.

Chat in a document

Chat in a document - 3

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