Share and collaborate with Word for the web

In Word for the web, files are automatically saved in OneDrive, which lets you share and work together on the same file at the same time.

Share your document

  1. Select Share.

  2. Set the permissions.

    Allow editing is automatically checked. Uncheck this if you only want to give permission to view the file, not edit it.

    Select Apply.

  3. Enter the names or email addresses of who to share with.

  4. Add a message (optional).

  5. Select Send.

Or, select Copy link to get a link to the file.

Share - 2

Share diallog box

Co-edit a document

After you share your document, you can work on it with others at the same time.

  • To see changes in real time, work together in Word for the web.

  • Next to Share, you'll see who is also editing the file.

  • Colored flags show you exactly where each person is working in the document.

Presence flags indicate where multiple authors are working in a document

Add a comment

  • Select Review > New Comment.

    Or, right-click in your document and select New Comment.

    A comment bubble Comment bubble appears in the document where there's a note.

  • Type a comment and select Post.

Comments in Word ribbon


Reply to or delete a comment

  • Select Reply Reply to comment .

  • Select Review > Delete Comment.


Review comments

  • Select Show Comments to display all comments in a document.

  • Select Previous or Next to move between comments.

Comments in Word ribbon

Chat in a document

If another person is editing the file at the same time, you can chat with them.

  1. Select Chat.

  2. Type a message and press Enter.

The conversation will not be saved when you close the file. To keep a record of your chats, use Microsoft Teams.

Chat in a document

Chat in a document - 3

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