Settings and options

Mobile user? See Settings and options on mobile devices.

You can tailor Microsoft Teams to match the way you like to work and get things done.

In this topic


Status and availability

Managing notifications

Accessibility and keyboard shortcuts


To change your profile picture, select your picture and click Change picture.

Change your picture option

To see or change your Teams settings, select your profile picture and click Settings. Under General you can change themes, application settings, and language. Select Settings > Notifications to change the notifications that appear in your activity feed.

If you're interested in switching up the color theme for your desktop app, click your profile picture and select Settings > General. Under Theme, you can choose the Default, Dark, or High contrast color theme.

Click More options More options button next to a team name to see the team management actions you can take.

If you’re a team member, choose Manage team to see the tabs for Members, Channels, and Bots.

Team menu with Favorite selected

If you're a team owner, choose Manage team > Settings to see the options for Team picture, Member permissions, Guest permissions, @mentions, and Fun stuff.

Status and availability

To change your status, click on your profile picture and set yourself as Available, Busy, Do not disturb, or Away. If you've been idle for 5 minutes or more, Teams will automatically change your status from Available to Away.

Status options for a person

There's currently no way to change the amount of time it takes for you to appear as Away. There's also no way to keep yourself Available without being active on Teams.

If someone is currently available on Microsoft Teams, you'll see a green circle and a check mark next to their profile picture. To see who, out of everyone on a team, is online right now, click More More options button next to the team name and select Manage team >Members. Everyone who's online right now will have the green circle and check mark next to their name.

Managing notifications

To change your notifications, select your profile picture and click Settings Settings button > Notifications.

You'll be able to manage your notifications about mentions, messages, and more.

Notification settings dialog box

You can customize your feed in a couple different ways. First, you can change your notifications settings by clicking your profile picture and then choosing Settings > Notifications.

You can also manage your feed by moving your pointer over the notification and selecting More options More options button next to a particular notification. From there, you can mark the notification as unread or you can start or stop following the channel. That will open up a menu that gives you the option of seeing more or less of that kind of info. For example, if you get notified about an @channel or @team mention, you can choose to follow or unfollow that channel or team from More options More options button for that notification. If you get a notification letting you know that a teammate liked one of your messages, you can choose to stop getting notifications about likes altogether.

You can also fine-tune whether or not you receive notifications about replies (as in, whether someone replied to your original post or if they replied to one of your own replies). Just remember, if you choose to stop getting notifications about a particular thing (such as @mentions or replies), you'll stop getting banner notifications about them, too.

You can customize the kind of notifications that appear in your feed by clicking on your profile picture, then Settings > Notifications. You have the option of disabling each type of notification listed there (@mentions, likes, replies, etc.) so they won't appear in your feed anymore.

But you should know that turning off a certain type of notification for your feed will also put a stop to your banner notifications and pop-ups, so choose wisely.

Also, if you click More options More options button next to a notification from within your feed, you can opt to stop receiving similar notifications in the future.

Accessibility and keyboard shortcuts

For information on accessibility support for Microsoft Teams, follow this link: Accessibility support for Microsoft Teams.

Click your profile picture at the top of the app, then select Settings > General. In the Theme section, click High contrast. You can also select the Dark or Default theme.

To get started using a screen reader with Microsoft Teams, follow this link: Basic tasks when using a screen reader with Microsoft Teams.

Here’s a rundown of Microsoft Teams keyboard shortcuts! FYI, your keyboard shortcuts will vary based on your operating system, so make sure you’re paying attention to the shortcuts for either Windows or Mac, based on your need.

Any time you receive a call in Microsoft Teams, you’ll hear a ringtone. If you’re busy working in a different app, you’ll need to press Alt+Tab to refocus back on Teams (or Command+Tab if you’re working on a Mac). If you’re actively working in Teams, you’re just one keystroke away from answering or declining your call. Here’s what to do.

For Windows:

  • If you’re working in the desktop app, you can press Alt+R to answer a call, or Alt+Shift+R to decline it.

  • For those of you working in the web app on Windows, press Ctrl+Alt+R to answer a call and Ctrl+Alt+Shift+R to decline.

For Mac:

  • To answer a call in the desktop app, press Ctrl+R. To decline a call from the desktop app, press Ctrl+Shift+R.

  • If you’re working in the web app, press Ctrl+Command+R to answer a call, and Ctrl+Command+Shift+R to decline.

Since conversations in channels are grouped into threads, there are a couple extra shortcuts you can use to navigate in-channel messages.

  • Use your Tab key to navigate to the conversation list, then use the Up and Down arrows to move from one conversation to the next.

  • Press Enter to select a conversation, and then use the Up and Down arrows again to read a message or reply to the conversation thread.

  • Press Enter to select a message, then use the Tab key to access different actions (like saving or liking a message, or to click a link someone sent).

  • Wanna bail? Just use your Esc key to return to navigating your conversations.

These same commands will work in private or one-on-one chats as well. Just remember that those conversations are simply one big thread, so they’ll look different than your channel conversations.

To increase or decrease your message font size, first expand the compose box by clicking the format icon. You’ll see a tool bar at the top of your compose box that holds options for things like bolding your text, italicizing, highlighting, and font size. You have three options for font size: small, medium, and large. Pick the size you want and start composing.

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