Set up Microsoft Forms

Tip: Try Microsoft Forms to create a survey, quiz, or poll.

Microsoft Forms is a part of Office 365 that allows your users to quickly and easily create custom quizzes, surveys, questionnaires, registrations and more. When you create a quiz or form, you can invite others to respond to it using any web browser, even on mobile devices. As results are submitted, you can use built-in analytics to evaluate responses. Form data, such as quiz results, can be easily exported to Excel for additional analysis or grading.

To learn more, see What is Microsoft Forms? Or, see our Office 365 blog post about Microsoft Forms.

Note: Microsoft Forms is generally available to Office 365 Education subscribers, Office 365 Commercial subscribers, and users with a Microsoft account (Hotmail, Live, or Outlook.com).

Microsoft Forms

Office 365 administrators can control how Microsoft Forms is used in their organization through the following tasks:

Admin task

Description

Turn off or turn on Microsoft Forms

Microsoft Forms is on for your organization by default. You can turn it off at any time.

Turn off Microsoft Forms for individual users

When you turn off Microsoft Forms for a user, that person can't use Microsoft Forms. The Forms tile will get hidden in the Office 365 app launcher and homepage. Check out the Assign licenses to users in Office 365 for business topic for steps on disabling or enabling Microsoft Forms for an individual.

Control external collaboration

By turning off or turning on external collaboration for Microsoft Forms in the Office 365 Admin Center, an Office 365 administrator can control whether external users are allowed to collaborate with users in your organization on a form or quiz. For example, a user in your organization creates a form, but wants to invite others to help:

  • View and make changes to the design (for example, edit questions).

  • View, edit and delete responses.

  • View shared responses or response summaries.

The external collaboration setting allows you to restrict the collaboration on the form to only users within your organization.

See Share a form to collaborate for more information about sharing a form.

Important: The Microsoft Forms external collaboration setting does NOT control the following, which are always allowed regardless if the external collaboration setting is set to off:

The external collaboration setting is turned on by default, and can be easily configured through the Office 365 Admin Center through the following steps:

  1. Sign in to Office 365 with your work or school account.

  2. Click Admin to go to the Office 365 admin center.

  3. Navigate to Settings > Services & add-ins.

    In the navigation pane, click the Settings icon, and then click Services & add-ins.
  4. On the Services & add-ins page, click Microsoft Forms.

    Microsoft Forms admin settings
  5. On the Microsoft Forms settings screen that opens, set the toggle to Off to turn off, or On to turn on for the following settings:

    • External sharing: Send and collect responses, Share to collaborate, Share as a template, and Share form result summary

    • Internal sharing: Record name by default

    After a setting is turned off, only people in your organization will have access to that option, and only when they sign in.

Enable users to insert a form into PowerPoint

  1. Go to the Microsoft 365 admin center.

  2. Click Settings.

  3. Navigate to Services & add-ins > User Owned Apps and Services.

  4. For the option, Let People in your organization go to the Office store, set the toggle to On.

    Please be aware that it may take a few hours for the change to take effect. Learn more.

If your business has legal, regulatory, and technical standards to meet for content security and data use, this section is for you.

Where is data stored for Microsoft Forms?

Microsoft Forms data is stored on servers in the United States and Europe. All data is located in the United States, except for European-based tenants who started using Microsoft Forms after May 2017. Their data is stored in databases in Europe.

Is Microsoft Forms compliant?

Microsoft Forms data follows the O365 Compliance Framework, and meets Compliance Category C as outlined in the framework.

Microsoft Forms has also met GDPR compliance requirements as of May 2018. Please refer to Office 365 Data Subject Requests for the GDPR for more information.

Are FERPA and BAA protections in place?

Microsoft Forms meets FERPA and BAA protection standards.

Is there a limit to the number of users and amount of data stored for user accounts even after they have left my organization?

Currently, there is no limit for the number of users for which data is retained, as long as the provisioning of their accounts is within your organization's online service agreement. There is also no limit for the amount of data stored for user accounts.

The original owner of a form is no longer with my organization and/or their Microsoft Forms license has been removed. What happens to the data that is associated with the form they created?

All account-related data will be deleted 30 days after a user account has been deleted from your tenant (Azure AD).

What can I use Microsoft Forms for?

Microsoft Forms is a simple, lightweight app that lets you easily create surveys, quizzes, and polls. In educational institutions, it can be used to create quizzes, collect feedback from teachers and parents, or plan class and staff activities. In business organizations, it can be used to collect customer feedback, measure employee satisfaction, improve your product or business, or organize company events.

Who can use Microsoft Forms?

Microsoft Forms is free to use for anyone with a Microsoft account (Hotmail, Live, or Outlook.com). The following Office 365 Education suite and Office 365 Commercial suite licenses can also use Microsoft Forms:

Office 365 Education licenses

  • Office 365 Education

  • Office 365 A1 Plus

  • Office 365 A5

  • Existing customers who purchased Office 365 Education E3 prior to its retirement

Office 365 Commercial licenses

  • Office 365 Business Essentials

  • Office 365 Business Premium

  • Office 365 Business

  • Office 365 ProPlus

  • Office 365 Enterprise E1, E3, and E5 plans

  • Existing Office 365 Enterprise E4 customers who purchased E4 before its retirement

Log in to forms.office.com and start creating surveys, quizzes, and polls.

Can people without an Office 365 account still submit a survey or quiz on Microsoft Forms?

Microsoft Forms authors can toggle their settings to allow users outside of their organization to respond to their survey or quiz. In this case, users will be submitting responses anonymously. If you want to see who has filled out your survey or quiz, you can require respondents to fill in their names as part of your questionnaire.

What is the limit on the number of forms that can be created and the number of responses a form can receive?

Office 365 Education and Office 365 Commercial subscribers can create up to 200 forms and each form can receive up to 50,000 responses. Microsoft Forms users with a Microsoft account (Hotmail, Live, or Outlook.com) can create up to 200 forms and each form can receive up to 1,000 responses.

If you require more responses, we recommend exporting existing responses to an Excel workbook, and then clearing these from your survey or quiz. This will enable you to collect more responses once cleared.

Which web browsers does Microsoft Forms work with?

Microsoft Forms is optimized for Internet Explorer 10+, Edge, Chrome (latest version), Firefox (latest version), Chrome on Android (latest version), and Safari on iOS (latest version).

In what languages is Microsoft Forms available?

See languages supported and language settings for Microsoft Forms.

Will Microsoft Forms replace Microsoft InfoPath?

No. Microsoft InfoPath was a solution to create customizable forms that can enable automated workflows, whereas Microsoft Forms is a basic, lightweight app for quickly collecting information via surveys and quizzes.

Microsoft InfoPath is being replaced by SharePoint Lists, Flow, and PowerApps – modern solutions for digitizing traditional company forms, automating workflows, and transforming business processes. Learn more.

Where can I go to submit feedback such as product bugs or feature requests?

We'd love to hear from you! Please visit the Microsoft Forms User Voice site to provide suggestions and vote on ideas others have already submitted.

More articles

See the Microsoft Forms landing page for a complete listing of Microsoft Forms articles.

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