Send emails and meetings from Outlook to OneNote

If you’re using OneNote together with Outlook, you can easily bring important email messages and meeting invitations from Outlook into your notes by using the Send to OneNote feature.

Note: The information below applies to the Windows versions of OneNote and Outlook.

Enable Send to OneNote in Outlook

Before you can use Send to OneNote with OneNote for Windows 10, do the following:

  1. In any recent desktop version of Microsoft Outlook (for example, Outlook 2019 or 2016), click File > Options.

  2. In the Outlook Options dialog box that opens, in the left sidebar, click Advanced.

  3. On the right side of the Outlook Options dialog box, scroll down to the Other heading, and then make sure that the check box labeled Use Send to OneNote with OneNote for Windows 10, if available is selected.

  4. Click OK.

Tip: You can revert this setting at any time by following these steps again and then deselecting the check box labeled Use Send to OneNote with OneNote for Windows 10, if available. Doing so will configure this feature for OneNote 2016, 2013, or 2010 for Windows.

Send Outlook items to OneNote

In your desktop version of Microsoft Outlook (for example, Outlook 2019 or 2016), do the following:

  1. Open the item that you want to send to OneNote by doing either of the following:

    • In your Inbox (or any other mailbox folder), double-click to open the email message that you want to send to OneNote.

    • In your Calendar, double-click to open the meeting that you want to send to OneNote.

  2. On the ribbon near the top of the currently open message or meeting window, click Send to OneNote.

    Note: If you're sending a meeting invitation to OneNote for which you are the original organizer, the Send to OneNote button will be labeled Meeting Notes instead. You can click either button to continue sending your selected meeting to OneNote.

  3. In the OneNote task pane that appears, select the notebook and the section where you want your selected Outlook item to be saved.

  4. Click Save.

The subject line of each imported message or meeting becomes the title of that item's associated page in OneNote, and the date and time stamp of the original item is retained. This makes it easy to search for it again later.

After sending messages or meetings from Outlook to OneNote, you can freely move their pages around in your notebook, and you can copy or move any of these pages between different sections and to any of your other notebooks.

Frequently Asked Questions (Windows)

  • What is the Send to OneNote Add-in? — Send to OneNote is a new cloud-enabled Add-in that lets you to send email messages and meeting invitations from Outlook to OneNote. This functionality was previously available as an offline COM Add-in that was included in older desktop versions of OneNote for Windows (OneNote 2016, 2013, and OneNote 2010), as well as in older versions of Outlook for the web.

  • What versions of Outlook does the Send to OneNote Add-in support? — Send to OneNote is available in any recent desktop version of Outlook for Windows (including Outlook 2019, Outlook 2016, and Outlook for Office 365), as well as Outlook for Mac and Outlook for the web.

  • How can I troubleshoot the Send to OneNote Add-in? — Click the Send to OneNote Add-in and then press Ctrl+Shift+L on your keyboard if you need to troubleshoot this feature for any reason. From the debug panel that opens, you can share your Session ID and timestamp information with Microsoft. Additionally, you can click the View logs option, which lets you copy and include additional diagnostic information.

  • How can I disable the Send to OneNote Add-in? — Send to OneNote is enabled as a standard Outlook feature. Currently, it is not possible to disable or uninstall the Add-in, but we may offer this option in the future. To share your product feedback with us, open OneNote for Windows 10, and then click Settings and More ( . . . ) > Settings > Feedback.

  • I’m using OneNote 2016. How can I restore the previous COM Add-in? — In your desktop version of Outlook 2019 or 2016, click File > Options > Add-ins. Next, under Manage, make sure that COM Add-ins is selected, and then click Go. In the COM Add-ins dialog box that opens, make sure that OneNote Notes about Outlook Items is selected. Next, return to the Outlook Settings dialog box by clicking File > Settings, and then make sure the option labeled Use Send to OneNote with OneNote for Windows 10, if available is not selected.

    Tip: If you reinstalled Office 2016 and OneNote 2016 was not included, see Install or reinstall OneNote 2016 for Windows.

Note: The information below applies to the Mac versions of OneNote and Outlook.

Send Outlook items to OneNote

In Outlook for Mac, do the following:

  1. Open the item that you want to send to OneNote by doing either of the following:

    • In your Inbox (or any other mailbox folder), double-click to open the email message that you want to send to OneNote.

    • In your Calendar, double-click to open the meeting that you want to send to OneNote.

  2. On the ribbon near the top of the currently open message or meeting window, click Send to OneNote.

    Note: If you're sending a meeting invitation to OneNote for which you are the original organizer, the Send to OneNote button will be labeled Meeting Notes instead. You can click either button to continue sending your selected meeting to OneNote.

  3. In the OneNote task pane that appears, select the notebook and the section where you want your selected Outlook item to be saved.

  4. Click Save.

The subject line of each imported message or meeting becomes the title of that item's associated page in OneNote, and the date and time stamp of the original item is retained. This makes it easy to search for it again later.

After sending messages or meetings from Outlook to OneNote, you can freely move their pages around in your notebook, and you can copy or move any of these pages between different sections and to any of your other notebooks.

Frequently Asked Questions (Mac)

  • What is the Send to OneNote Add-in? — Send to OneNote is a new cloud-enabled Add-in that lets you to send email messages and meeting invitations from Outlook to OneNote. On the Mac, this functionality was previously available to Office Insiders.

  • What versions of Outlook does the Send to OneNote Add-in support? — Send to OneNote is available in any recent desktop version of Outlook for Mac, Outlook for Windows, and Outlook for the web.

  • How can I troubleshoot the Send to OneNote Add-in? — Click the Send to OneNote Add-in and then press Control + Shift + L on your keyboard if you need to troubleshoot this feature for any reason. From the debug panel that opens, you can share your Session ID and timestamp information with Microsoft. Additionally, you can click the View logs option, which lets you copy and include additional diagnostic information.

  • How can I disable the Send to OneNote Add-in? — Send to OneNote is enabled as a standard Outlook feature. Currently, it is not possible to disable or uninstall the Add-in, but we may offer this option in the future. To share your product feedback with us, open OneNote for Mac, and then click the Help Improve Office (smiley face icon) near the top right corner of the OneNote for Mac app window.

Note: The information below applies to the Web versions of OneNote and Outlook.

Send Outlook items to OneNote

In Outlook for the web, do the following:

  1. Open the item that you want to send to OneNote by doing either of the following:

    • In your Inbox (or any other mailbox folder), double-click to open the email message that you want to send to OneNote.

    • In your Calendar, double-click to open the meeting that you want to send to OneNote.

  2. Near the top right of the open item, click the More actions button ( . . . ), and then click OneNote on the menu that appears.

  3. In the OneNote task pane that appears, select the notebook and the section where you want your selected Outlook item to be saved.

  4. Click Save.

The subject line of each imported message or meeting becomes the title of that item's associated page in OneNote, and the date and time stamp of the original item is retained. This makes it easy to search for it again later.

After sending messages or meetings from Outlook to OneNote, you can freely move their pages around in your notebook, and you can copy or move any of these pages between different sections and to any of your other notebooks.

Frequently Asked Questions (Web)

  • What is the Send to OneNote Add-in? — Send to OneNote is a new cloud-enabled Add-in that lets you to send email messages and meeting invitations from Outlook to OneNote. This functionality was previously available as an offline COM Add-in that was included in older desktop versions of OneNote for Windows (OneNote 2016, 2013, and OneNote 2010), as well as in older versions of Outlook for the web.

  • What versions of Outlook does the Send to OneNote Add-in support? — Send to OneNote is available in Outlook for the web, as well as any recent desktop version of Outlook for Windows and Outlook for Mac.

  • How can I disable the Send to OneNote Add-in? — Send to OneNote is enabled as a standard Outlook feature. Currently, it is not possible to disable or uninstall the Add-in, but we may offer this option in the future. To share your product feedback with us, open OneNote for the web, and then click Help > Feedback on the ribbon.

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