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Last updated: March 2010

Linking to pictures and other documents

If you choose to create a link to an image, file, data source, or other document on your hard disk or on a server, the path to that file is saved in your publication. In some cases, the link might include your user name or information about servers on your network. In the case of a data connection, you can choose to save a user name or password within the data connection link.

Research service

Publisher 2010 allows you to request information about a particular term or phrase from a number of premium content providers. When you request a search on a particular word or phrase, Publisher 2010 uses the Internet to send the text that you requested, the software product that you are currently using, the locale to which your system is set, and authorization information indicating that you have the right to download research information, if needed by the third party.

Publisher 2010 sends this information to a service provided by Microsoft or the third-party provider that you select. This service returns information about the word or phrase that you requested.

Frequently, the information that you receive includes a link to additional information from the service’s Web site. If you click this link, the service’s provider might add a cookie to your system to identify you for future transactions. Microsoft is not responsible for the privacy practices of third-party Web sites and services. Microsoft does not receive or store any of this information unless you have queried a Microsoft-owned service.

You can turn off research and reference by doing the following:

  1. Click the File tab.

  2. Under Help, click Options.

  3. Click Trust Center.

  4. Click Trust Center Settings.

  5. Click Privacy Options, and then clear the Allow the Research task pane to check for and install new services check box.

Translation service

Publisher 2010 allows you to translate all or part of your publication by using a bilingual dictionary or a machine translation. You have a choice of how you want to translate your publication.

You can select or enter a word or phrase that you want to translate, in either case by selecting the applicable translation option in the Research and Reference pane.

If you select or enter a word or phrase that you want to translate, the phrase that you have entered is compared to a bilingual dictionary. Some bilingual dictionaries are included with your software and others are available from Office.com. If a word or phrase you enter is not in the bilingual dictionary included with your software, the word or phrase is sent unencrypted to a Microsoft or a third-party translation service.

If you choose to use one of the dictionaries available on Office.com or a third-party translation service, Publisher 2010 uses the Internet to send the text that you requested, the type of software you have, and the locale and language settings (Click the File tab. Under Help, click Options, and then click Language) to which your system is set. For third-party translation services, Publisher 2010 might also send previously cached authentication information indicating that you previously signed up for access to the Web site.

Where your name might be stored

In certain instances, Publisher 2010 stores your name to provide you with a better experience when using some features. For example, your name is stored in these locations:

  • Author fields

  • AuthorName file property

You can remove your name from these fields and properties by doing the following:

  1. Click the File tab.

  2. Click Info.

  3. Click Publication Properties, and then click Advanced Properties.

Office solutions created by other companies might also include your name or other personal information in the custom properties associated with your file.

If you use the Microsoft Office Web Control, Microsoft Excel Data Access, DataCalc, or other features that allow you to connect directly to another data source, your authorization information (user ID and password) might be saved within your publication. To change or delete this authorization information, you need to change the properties of the connection appropriately.

Business information

Publisher 2010 allows you to create customized business information sets by entering information, such as your name, job title, company name, company address, fax number, e-mail address, or company logo. This information is optional and is stored in your operating system's registry. The information is used to automatically populate business information fields in the Publisher 2010 templates that you create. You can add, delete, and edit any fields from the stored information (On the Insert tab, in the Text group, click Business Information), and apply them to publications and templates that you create.

If you choose not to store any business information, by default the name and company name that were entered during Setup of the program are used to populate the fields in your templates. To edit these properties, click the File tab, click Info, and then click Edit Business Information.

Printing

When you print a Publisher 2010 publication, and then save that publication, Publisher 2010 saves the path to your printer with the publication. In some cases, the path might include a user name or computer name.

Community submission for template and building blocks

You can submit templates and building blocks to Office.com for other users to download. Standard computer information and the file are sent to Microsoft when you submit a template. The file path on your computer where the file is stored is also sent to assist in the transmission, but that file path is not stored by Microsoft after the submission is successful. You can edit or remove your template and building block submissions by visiting your My Templates page on Office.com.

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