Privacy and personal data protection in FindTime

FindTime adds an additional layer of security to ensure your privacy by encrypting data in Azure. This ensures that your personal data and sensitive invite details are protected.

What information does FindTime store?

FindTime stores encrypted personal information about organizers, invitees, and meetings

  • Organizers

    • Your encrypted name, email, time zone, and the default setting you use to create invites (including your Skype information).

    • Encrypted information about every invite you've created, completed, and cancelled. This includes the invitees, invite subject and body, and the votes submitted by all participants.

    • All information about deleted invites is purged, except for the time it was created and deleted, and how it was deleted (organizer deletion expiration etc.).

      Note: You can delete your FindTime account and all data by selecting Delete all in organizer settings<link to FindTime organizer dashboard > Organizer settings>.

  • Invitees

    • Encrypted name and email address as provided by the organizer.

How long is data stored for?

FindTime stores data for 90 days and deletes all data

  • Completed polls:  90 days after the meeting.

  • Cancelled polls: 90 days after cancellation.

  • Open polls: 90 days after the latest time suggestion.

How and where is information stored?

All personal information is encrypted and stored in an Azure service on servers based in North America.

What information is visible to others?

Information about organizers and invitees is only visible to people who know the voting page URL of an invite. Available information is limited to what is displayed on the page i.e. your display name, email, the votes you submitted, who you are meeting with, and the subject of the meeting.

Who can access the organizer dashboard?

Only organizers can see information in their organizer dashboard <link to Using the FindTime organizer dashboard>. Organizers are authenticated by signing in to their Office 365 for Business account.

Who can view the voting page?

Anyone who who receives an email invite can access and view the voting page<Link to Using the voting page>. This typically includes only the organizer, recipients of email invites, and invitees added manually on the voting page.

FindTime cannot control who invitees make the link to the voting page available to. It is therefore possible for someone with the link to impersonate an invitee on the voting page.

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