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Print your slides

This article covers basic printing (slides, notes, handouts, outlines) for older versions of PowerPoint.

Print slides

  1. Click the Office Button Office button image .

  2. Select Print.

  3. Under Print What, select Slides.

    In the Print dialog box, under Print What, select Slides
  4. Set the other printing options you want, such as Print range and Number of copies, and then select OK.

Print slides with speaker notes

  1. Click the Office Button Office button image .

  2. Select Print.

  3. Under Print What, select Notes Pages.

    In the Print dialog box, under Print What, select Notes Pages
  4. Set the other printing options you want, and click OK.

Print an outline

  1. Click the Office Button Office button image .

  2. Select Print.

  3. Under Print What, select Outline View.

    In the Print dialog box, under Print What, select Outline View
  4. Set the other printing options you want, and click OK.

Print handouts

  1. Click the Office Button Office button image .

  2. Select Print.

  3. Under Print What, select Handouts.

    In the Print dialog box, under Print What, select Handouts, and then choose a page layout for the handouts
  4. Under Handouts, select the number slides that you want to appear on each printed page and whether to order them horizontally or vertically.

  5. Set the other printing options you want, such as Number of copies, and click OK.

Set the slide size and orientation for printing

To change your printing options, do the following:

  1. On the Design tab, in the Page Setup group, click Page Setup.

  2. In the Slides sized for list, click the size of paper on which you will be printing.

    Notes: 

    • If you click Custom, type or select the measurements that you want in the Width and Height boxes.

    • To print an overhead transparency, click Overhead.

  3. To set the page orientation for the slides, under Orientation, under Slides, click Landscape or Portrait.

Other options in the Print dialog box

Most presentations are designed to be presented in color, but slides and handouts are typically printed in black and white or shades of gray, also known as grayscale. When you print in grayscale, color images are printed in variations of gray tones between black and white.

When you print your slides, PowerPoint sets the colors in your presentation to match the selected printer's capabilities.

You can size the slides to fit different paper sizes, including letter and legal, or you can specify a custom size.

Option

Description

Color/grayscale: Color

If you print to a color printer, this option prints in color.

 If you print to a black-and-white printer, this option prints in grayscale.

Color/grayscale: Grayscale

This option prints images that contain variations of gray tones between black and white. Background fills are printed as white, so that the text will be more legible. (Sometimes grayscale appears the same as Pure Black and White.)

Color/grayscale: Pure Black and White

This option prints the handout with no gray fills.

High quality

This option increases resolution, blends transparent graphics, and prints soft shadows in your print job.

When you print in high quality, it may take longer for your presentation to print. To prevent a possible decrease in your computer's performance, clear the High quality check box after you finish printing.

Scale to fit paper

Select this option to print your slides on the paper that you selected for your printer.

Frame slides

Select this option to print a thin border around your slides.

See Also

Add speaker notes to your slides

Print your slides in black and white or grayscale

Print slides

  1. On the File menu select Print.

  2. In the Print What box, select Slides.

    In the Print What box, select Slides
  3. Set the other printing options you want, and select Print.

Print slides with speaker notes

  1. On the File menu select Print.

  2. In the Print What box, select Notes.

    In the Print What box, select Notes
  3. Set the other printing options you want, and select Print.

Print slides as an outline

  1. On the File menu select Print.

  2. In the Print What box, select Outline.

    In the Print What box, select Outline
  3. Set the other printing options you want, and select Print.

Print handouts

  1. On the File menu select Print.

  2. In the Print What box, select one of the Handout options, depending on how many slides per page you want.

    In the Print What box, select a Handout option
  3. Set the other printing options you want, and select Print.

Other options in the Print dialog box

Most presentations are designed to be presented in color, but slides and handouts are typically printed in black and white or shades of gray, also known as grayscale. When you print in grayscale, color images are printed in variations of gray tones between black and white.

When you print your slides, PowerPoint sets the colors in your presentation to match the selected printer's capabilities.

You can size the slides to fit different paper sizes, including letter and legal, or you can specify a custom size.

Option

Description

Output: Color

If you print to a color printer, this option prints in color.

 If you print to a black-and-white printer, this option prints in grayscale.

Output: Grayscale

This option prints images that contain variations of gray tones between black and white. Background fills are printed as white, so that the text will be more legible. (Sometimes grayscale appears the same as Pure Black and White.)

Output: Black and White

This option prints the handout with no gray fills.

Scale to fit paper

Select this option to print your slides on the paper that you selected for your printer.

Frame slides

Select this option to print a thin border around your slides.

See Also

Add speaker notes to your slides

Print your slides in black and white or grayscale

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