Print a document in Word

Before you print, you can preview your document and specify which pages you want to print.

  1. On the File menu, click Print.

  2. To preview each page, click the forward and backward arrows at the bottom of the page.

    Screenshot of the Print page with the arrows to preview the pages of a document highlighted.

    If the text is too small to read, use the zoom slider at the bottom of the page to enlarge it.

    The zoom slider to enlarge or reduce the text is shown.

  3. Choose the number of copies, and any other options you want, and click the Print button.

    Screenshot of the Print pane with the various print settings, such as number of copies.

  1. On the File menu, click Print.

  2. To print only certain pages, print some of the document’s properties, or print tracked changes and comments, click the arrow under Settings, next to Print All Pages (the default), to see all your options.

    Screenshot of the Print pane with the Print All Pages menu expanded to show additional options.

  3. To print only certain pages, do one of the following:

    • To print the page shown in preview, select Print Current Page.

    • To print consecutive pages like 1 -3, select Custom Print and enter the first and last page numbers in the Pages box.

    • To print individual pages and a range of pages (like page 3, and pages 4-6) at the same time, select Custom Print, and enter the page numbers and ranges separated by commas (e.g. 3, 4-6).

  1. Open a document that has comments. If comments doesn't show immediately, go to Review tab and choose Show Markup and select only comments from the list. You can choose to print comments from one specific reviewer, to do so, select the reviewer under Specific people.

    Displaying Markup options under Review tab
  2. On the File menu, click Print.

  3. Under Settings, select Print Markup.

    Shows Print Settings for printing markup
  4. Click Print.

    You're done, your document will print with comments.

Note: If you want to print your document without any comments, go to Review tab, under Tracking choose No Markup and then print your document.

See also

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