Organize a live event in Yammer

Note: The information in this topic applies to the public preview release of live events supported by Yammer, Teams, and Stream.

You can create, produce, and host live events for people in your Yammer network, with built-in discussions that can be used before, during, and after the event. You can choose to keep the event online after it's over, so that participants who can’t make it at the scheduled time can still view the video and comment in the discussions.

There are 4 steps to organize a Yammer live event:

Step

Purpose

Step 1: Create your live event in Yammer

When a group admin creates the event in a Yammer group, they are taken to Teams to complete this step. Scheduling the event through Teams creates an event in Yammer.

Step 2: Publicize the event

Let everyone know about the live event. You can get the link to the event page from Yammer, or from Teams in event details, under Get link.

Step 3: Produce the event in Teams or Stream

This step includes starting the event, videoing the presenter, moderating the discussion, and ending the event.

Step 4: Follow up after the event

Continue to moderate the Yammer discussion.

Who can create live events in Yammer?

You need to meet the following requirements. Your IT admin can provide more information.

  • You must be a group admin in the Yammer group in which you create the live event.

  • You can't be a guest user on the Yammer network.

  • You must have an Office 365 subscription that includes Yammer and either Teams and Stream (Office 365 Enterprise E3, E5).

  • To create Quick start videos, your organization must have enabled Teams for you to create the event. To check if Teams is enabled, click the Office 365 app launcher and see if there is a Teams icon.  

  • To create External encoder videos, your organization must have enabled Stream for you to create the event, and you must have permission to create live events in Stream.

Which groups can have live events?

You can host a live event in any Office 365 connected group.

If you are creating an event that is open to all employees, use a public group so that any group members or non-members can view and participate. If you want to restrict who can join and participate in the event, use a private group, and then only those with membership in the Yammer group can participate in the event.

Step 1: Create your live event in Yammer

  1. In Yammer, go to the group in which you want to host the event.

  2. In the group, under Group Actions, select Create a Live Event.

    Note: If you can't see the Create a Live Event link, your account or the group does not satisfy the requirements. Please contact your IT admin for help.

    This opens Teams to a details page for the live event. You are automatically made a producer of the event in Teams.

    Yammer live event indicators when using Yammer on the web
  3. Fill in the title, dates, start and end times, and details for the event.

    Yammer live event invite
  4. In the Invite people to your event group box, add the names of your event group—the people who will be producing, presenting, and moderating the event.

  5. Click Next.

  6. Under Live event production type, pick the type of video and associated production options.

    Live event page showing production type options
    • Quick start:

      Quick start events can be videoed using your computer's webcam or an external camera. When you choose this event type, people attending your event will only be able to view the video from Teams, but all the conversations will be stored in Yammer.

      • Recording available for download: A recording is available to producers for download for 180 days after the event is over.

      • Video on demand: Attendees can watch the event on demand using DVR options for 180 days.

      • Attendee engagement report

    • External encoder:

      External encoder events require using an external encoding device or third-party encoding software. When you choose this event type, people attending your event will be able to view the video directly from Yammer, Teams, or Stream. All the conversations will be stored in Yammer.

      • Captions: Include captions for the video.

      Each third-party external encoder has its own steps for producing a video. For more information, see Step 3: Produce the event in Teams or Stream.

  7. Click Schedule.

    The last screen shows the summary of the event.

    Teams summary page for a live event

  8. Click Close to complete the scheduling of your event.

    • After you close the event here, you can still edit it in Teams.

      Teams page for editing an already scheduled live event

  9. To verify that your event shows up in Yammer, go back to your Yammer page and refresh the page.

Step 2: Publicize the event

There are many ways to let people know about the live event. Use multiple ways to promote the event so that you match the working styles of everyone who you're trying to reach.

  • Get the Yammer event link at any time by going to the event page in Yammer and copying the URL.

    You can also get this link in the event details page in Teams by clicking Get attendee link.

    From the Teams page for a live event, you can get the URLs to advertise the event

  • For public groups, post an announcement in the group with a link to the event page. For wider reach, you can also post an announcement in the All Company group.

  • For private groups, post an announcement in the group with a link to the event page.

  • Send an email with the link.

  • Send a meeting invite containing the link.

Step 3: Produce the event in Teams or Stream

Quick start events are produced in Teams. External encoder events are produced in Stream.

Produce a quick start event in Teams

The group admin who creates the event in Yammer automatically gets the producer role in Teams for the event, and can add other producers and specify the presenter.

For steps to produce a quick start event in Teams, see:

Note: Producing a live event in Teams must be done from the Teams app, and can’t be done from the web.

Produce an external encoder event in Stream

  1. In Teams, click Join to join the event.

    To produce a live event, you must join it

    Note: The Teams calendar only goes 15 days into the future. You can also join the event by selecting it from your Outlook calendar and clicking Join live event.

  2. Copy the value Server Ingest URL. This will be used to configure your external encoder.

    External encoder settings page

  3. Click Start setup. Setup will take a few minutes to complete.

  4. Wait until you see the Ready to connect screen.

    External encoder event, ready to connect to your external encoder

  5. Connect your external encoder. Typically this includes selecting Stream as the streaming server, specifying the source for the video, and selecting to start streaming.

    The Yammer technical community has specific steps for the following third-party external encoders:

    • OBS Studio.

    • Steps for other third-party external encoder tools will be added to the Technical Community in early 2019.

  6. After your encoder is set to start streaming, and when your event is ready to go live, go back to the event in Teams.

    You'll see the You're ready to go live screen.

    Screen showing that you are ready to go live with your event

  7. Click Start event.

  8. To talk to other producers or presenters, click the Chat icon in the right panel.

    When done with your video, end the event on this screen

  9. When the event is over, click End Event.

For information on how to produce an external encoder event in Stream, see:

Moderate an event

To moderate the event, view the event from the Yammer event page. You'll see conversations specific to the event, and can respond as needed. You can also tag a post with a topic, follow a post, or bookmark specific questions or comments you want to follow-up on.

For more details on how to organize Yammer content, see Tips for staying organized in Yammer.

Step 4: Follow up after the event

The Yammer conversation remains open after the event for follow-up questions and comments.

Cancel a live event

  1. Go to the event:

    • In Yammer, go to the group page, click the event in the right pane, and then click Edit Event. This takes you to the Teams details page for the event.

    • Or, if the event is in the next 7 days, you can also cancel the event from Teams. On the left side of the app, click Meetings Meetings button and then find the event in the calendar.

  2. Click Cancel Event. This cancels the event in Yammer and Teams.

  3. If the event has been live for a while, post a message in the group saying that the event was cancelled.

See Also

Attend a live event in Yammer

Live events in Yammer (admin)

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