Mark your email as Normal, Personal, Private, or Confidential

People receiving your email can take any action on the message that they want to, such as forwarding a confidential message to another person. To help restrict actions recipients can take on the messages you send, we recommend you use Information Rights Management (IRM) if available in your organization.

  1. From your draft email message, click File > Properties.

  2. Under Settings, in the Sensitivity list, choose Normal, Personal, Private, or Confidential.

  3. Click Close. When you're done composing your email, click Send.

Sensitivity options

The recipients will see the following text in the InfoBar of the received message:

  • For Normal, no sensitivity level is assigned to the message. Therefore, no text is displayed in the InfoBar.

  • For Private, the recipient will see Please treat this as Private in the InfoBar.

  • For Personal, the recipient will see Please treat this as Personal in the InfoBar.

  • For Confidential, the recipient will see Please treat this as Confidential in the InfoBar.

    Email marked as Confidential
    Email marked ‘Confidential’ as received by recipient

Set a default sensitivity level for all new messages

  1. Click File > OptionsMail.

  2. Under Send messages, in the Default Sensitivity level list, click Normal, Personal, Private, or Confidential.

Use IRM to restrict permission to a message

To restrict what recipients can do with a message you send, you have to use Information Rights Management (IRM). Your system administrator has to install IRM before you can apply restrictions to an email. If you don’t see the Permission button (on the Options tab), IRM probably isn’t set up.

Important: You can view IRM-protected mail using Outlook 2013 RT, but you can’t send. Want to see what version of Office you're using?

In your email, on the Options tab, click Permission.

On the Options tab click Permissions

Outlook sets the Do Not Forward permission (which also prevents printing) and adds the following message to the top of your email:

The Do Not Forward message added to your email.

Important: IRM can’t prevent content from being erased, stolen, corrupted, or captured and transmitted by malicious programs or computer viruses. It also can’t stop people from writing the content out by hand, retyping it, or taking a digital photograph or screen capture of the message.

Tips: 

  • Outlook has a variety of other permission settings to choose from. To see the list, click the arrow below the Permission button.

  • Permission settings on the Options tab

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