Lync ad hoc meetings and sharing

Start a conference call

Start a Lync conference call to have a quick, impromptu meeting with your coworkers. Make sure your contacts are available by checking their presence status first.

Then:

1. Hold down the Ctrl key on your keyboard, and click the names of your contacts to select them.

2. Right-click the selection, and click Start a Conference Call.

3. Choose how you want to start the conference call:

4. Lync Call – Lync makes the call using computer audio.

5. Mobile, Work, or another number – Lync calls you and your contacts from the phone you choose.

Your contacts then receive a notification, and can accept or decline your request for the conference call.

Share your desktop or program

Quickly start sharing your screen with someone from within an IM. No meeting necessary.

1. Double-click a contact’s name to start an IM.

2. Pause on the present (monitor) button, and on the Present tab:

3. Click Desktop to show the entire content of your desktop.

4. Click Program, and double-click the program you want.

5. A sharing toolbar appears at the top of the screen and you'll be notified that you’re sharing.

6. To add audio, click the phone button.

7. To add video, click the camera button.

8. When you’re done, click Stop Sharing on the toolbar.

Share PowerPoint slides

1. Double-click a contact’s name to start an IM.

2. Pause on the present (monitor) button.

3. On the Present tab, click PowerPoint, and upload the file in the IM.

4. To move the slides, click Thumbnails, and click the slide you want to show, or use the arrows at the bottom of the meeting room.

5. To see your presenter notes, click Notes.

6. Click the Annotations button on the upper-right side of the slide to open the toolbar, and use highlights, stamps, laser pointer, and so on.

Start a group IM conversation

Start a group instant messaging (IM) conversation by selecting multiple contacts or a contact group from your Contacts list. You can also turn a single IM conversation into a group conversation.

1. Hold down the Ctrl key on your keyboard, and click each contact that you want to invite.

2. Right-click the selection, and then click Send an IM.

3. Type your message and then press Enter.

4. To add audio, click the phone button.

5. To add video, click the camera button.

   

6. If you’re in a single IM session and want to add more people, pause on the people icon and then click Invite more people.

   

Send a file to someone

Use the file transfer option to send documents to your contacts in an IM.

1. Double-click a contact’s name to open an IM.

2. Drag the file from your computer and drop it onto the conversation window.

3. Lync notifies the recipient that a file is being sent and they can accept or decline.

4. If the transfer is accepted, the file starts downloading on the recipient’s computer.

   You can also drag the file onto a contact’s name, which sends a notification to the recipient to accept or
   decline the file transfer.