Learn more about sharing your Office 365 Home subscription with family and others

If you have an Office 365 Home subscription, you can share it with up to five other people. Those people can be in your Microsoft family, or people outside of your Microsoft family.

Common questions about sharing

Who can I share my Office 365 Home subscription with?

You can share your subscription with up to five people in or outside of your Microsoft family. Each person can install Office on all their devices and be signed in to Office on five devices at the same time.

Why was Office automatically shared with my family?

On October 2, 2018, we made it easier to share the benefits of Office 365 Home with your family by automatically sharing it with them. Instead of sending an invite and waiting for people to accept, it’ll all be done for you. You and your family members will get an email when your subscription has been shared. You can always manage sharing later from your Microsoft account, Sharing page.

If I’m sharing with people outside my family, will Office be shared with Microsoft family too?

If you have shared with people outside your Microsoft family and still have shares available, Office will be shared with your family too, starting with the people who have been in your Microsoft family the longest.

You can have up to twenty people in your Microsoft family, but your Office 365 Home subscription can only be shared with up to five other people total.

How do I start sharing Office 365 with other people?

Sign in to your Microsoft account, Sharing page and select Start sharing. For more details, see Share your Office 365 Home subscription with up to five people.

Can people I share with see my files? Can I see their files?

No. Your files always remain private and so do theirs. This includes kids in a Microsoft family as well.

What is the difference between a Microsoft family member and someone outside of my Microsoft family?

The Microsoft family feature is great for adults who want to create a safer online environment for kids. If you don't need these features though, you can easily share with people without including them in your Microsoft family.

As an adult in a Microsoft family, you can:

  • Create a shared family calendar

  • Keep kids safe on the web

  • Allow adults to check on the device health of others in the family

  • Set screen time limits

  • Make sure that kids only see age appropriate content in the Microsoft store online

For more about the benefits of creating a Microsoft family see the Microsoft family FAQ.

For information about setting up your Microsoft family, see Add members to your Microsoft family.

I bought Office 365. Why didn't it get shared automatically with my Microsoft family?

If another person in your Microsoft family also has an Office 365 Home subscription, it will not be shared with other family members. This enables the subscription owners to choose who will share their subscription and manage it.

Why do only some members of my Microsoft family have access to Office 365?

Your Office 365 Home subscription entitles you to share with up to five other people. If your Microsoft family includes more than five people, you'll have to pick and choose who to share your five with. Also, you will not be able to share with someone who has their own Office 365 Home subscription.

How do I stop sharing Office 365 with someone?

Whether you want to stop sharing with someone in your Microsoft family or outside of your family, the process is the same.

Sign in to your Microsoft account, Sharing page and select Stop Sharing.

I am the Office 365 Home subscription owner, what do I need to know?

Who can manage the subscription?

Only the person who owns the subscription can manage it. Management includes issuing invitations, sharing subscriptions, and revoking subscription sharing. Go to your Microsoft account, Sharing page to manage sharing.

What happens if I stop sharing my Office 365 Home subscription with someone?

When you stop sharing your subscription with someone, they lose all their Office 365 Home subscription benefits, including extra OneDrive storage and the ability to use Office. They can still view and print their Office files, but they can't edit them or create new ones. And they always have the option to continue using Office 365 Home by purchasing their own subscription.

What happens if I leave my Microsoft family?

If you are the Office 365 subscriber and leave your Microsoft family, everyone in the family you've shared Office 365 Home with will lose access. You can always invite them to share as people outside of the family.

If Office 365 has been shared with you and you leave your Microsoft family, then you’ll lose access to this subscription. You can always be re-invited to share by the original subscriber if they have available licenses.

Someone is sharing Office 365 Home with me, what do I need to know?

Can the person who's sharing with me see my files? Can I see their files?

No. Your files always remain private and so do theirs. This includes kids in a Microsoft family as well.

Why can't I access Office 365 anymore?

It's possible that the person who shared their Office 365 Home subscription stopped sharing it with you. Check with them to be sure.

What happens if someone stops sharing their Office 365 Home subscription with me?

When someone stops sharing their subscription with you, you'll lose all your Office 365 Home subscription benefits, including extra OneDrive storage and the ability to use Office. You can still view and print your Office files, but you can't edit them or create new ones. You always have the option to continue using Office 365 Home by purchasing your own subscription.

See Also

Share your Office 365 Home subscription with up to five people

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