Learn how to navigate Project 2016 using accessible features

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Project 2016 includes accessibility features that make it easier for people with disabilities like limited dexterity or low vision to create and manage project data. For more information about accessibility settings and features that are platform-specific, see Set up your device to work with accessibility in Office 365.


In this topic

Get to know the Project 2016 layout

When you open Project 2016, the name of the type of the current view is located at the top of the screen, on the left side of the file name. Project 2016 usually opens to the Gantt Chart view.

The application control buttons, such as Minimize and Close, are at the upper-right corner. By default, the Quick Access Toolbar resides at the upper left of the screen. This toolbar can be customized and contains commonly used commands, such as Save, Undo, and Redo.

Below this toolbar, there's a set of ribbon tabs. It includes the following tabs:

  • File

  • Task

  • Resource

  • Report

  • Project

  • View

  • Format

The ribbon sits below this row of tabs. Selecting a tab brings up a tab-specific ribbon that includes options organized in groups. For example, the View tab displays a ribbon that lets you pick different options for viewing the data in the file.

To the right of the tabs, there's the Tell Me search text field. To the far right, there's the Help Improve Office? feedback button, and the Restore Window and Close Window buttons.

The project data content appears under the ribbon and takes up most of the window.

At the bottom of the window, there's the customizable Status Bar displaying the status info and selected quick access buttons, for example, for the different views, and the zoom slider.

Navigate using the keyboard

To navigate in Project 2016 and to cycle through screen elements, use the following shortcuts:

  • To move forward, press the Tab key. To move backward, press Shift+Tab key.

  • To select an item, press Enter.

  • To expand a submenu or a list, press Alt+Down arrow key.

  • To browse within menus or lists, press the Up or Down arrow key.

  • To make a selection in a list, press Enter.

  • To exit a menu or mode, press Esc.

Use Tell Me

To find a command quickly, use Tell Me. To learn more about the Tell Me feature, watch this video: Using Tell Me to get things done quickly with a screen reader and keyboard.

To use Tell Me to find a command, follow these steps:

  1. Select the cell or range of cells where you want to perform an action.

  2. Jump to the Tell Me edit field by pressing Alt+Q.

  3. Type the command that you want. For example, type "bullets".

  4. Use the Down Arrow key to browse through the results, press Enter to select one.

See also

Use a screen reader to create a new project in Project 2016

Use a screen reader to work with views in Project 2016

Use a screen reader to review or edit an existing project in Project 2016

Keyboard shortcuts for Project 2016

Set up your device to work with accessibility in Office 365

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

Expand your Office skills
Explore training
Get new features first
Join Office Insiders

Was this information helpful?

Thank you for your feedback!

Thank you for your feedback! It sounds like it might be helpful to connect you to one of our Office support agents.