Learn how to navigate OneDrive for Business using accessible features

Learn how to navigate OneDrive for Business using accessible features

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

OneDrive for Business includes accessibility features that make it easy for people with disabilities, like limited dexterity or low vision, to store and share files across devices. Many accessibility features, such as a screen reader, magnifier, or speech recognition are built-in to your computer. To find out how to use these features, see Set up your device to work with accessibility in Office 365.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • For keyboard shortcuts, go to Keyboard shortcuts for OneDrive for Business in Windows.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Complete guide to Narrator.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

In this topic

Get to know the OneDrive for Business layout

The OneDrive app is built into Windows 10, and it appears as a OneDrive folder in your File Explorer. After you sign in and set up OneDrive for Business, the OneDrive folder name includes your Office 365 organization name, such as OneDrive - Contoso or OneDrive@Contoso.com.

When you open File Explorer, the OneDrive for Business folder appears in the Navigation pane on the left. When you select the folder, the contents are displayed in the Items view on the right, where you can navigate further into the folders (if there are any), or select and open files.

Navigate using the keyboard

As OneDrive for Business is displayed as a folder in your File Explorer, you can open it and navigate the contents like in any File Explorer window.

To navigate and cycle through the regions and contents in File Explorer, use the following keyboard shortcuts:

  • To cycle through the regions, press the Tab key to go forward and Shift+Tab to go backward.

  • To browse within menus or lists, press the Up or Down arrow key.

  • To go up one level, press Alt+Up arrow key. To go back, press Alt+Left arrow key.

  • To open an item, press Enter.

See also

Use a screen reader to sync OneDrive for Business

Keyboard shortcuts for OneDrive for Business in Windows

Basic tasks using a screen reader with OneDrive for Business

Set up your device to work with accessibility in Office 365

OneDrive for Business includes accessibility features that make it easy for people with disabilities, like limited dexterity or low vision, to store and share files across devices. Many accessibility features, such as a screen reader, magnifier, or speech recognition are built-in to your computer. To find out how to use these features, see Set up your device to work with accessibility in Office 365.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in Mac OS screen reader, VoiceOver. To learn more about using VoiceOver, go to VoiceOver Getting Started Guide.

In this topic

Get to know the OneDrive for Business layout

You can download and install the OneDrive app from the App Store. Once set up with your organizational account to connect to your OneDrive for Business, the OneDrive folder name includes your Office 365 organization name, such as OneDrive - Contoso or OneDrive@Contoso.com.

As you set up OneDrive for Business, you're asked to accept the default location or select another location for the OneDrive for Business folder on your Mac. This is where you go to find your OneDrive for Business. Just navigate to the folder location in Finder. When you select the folder, the contents are displayed in the Finder view and you can navigate further into the folders (if there are any), or select and open files.

When the app is running, you can also open your OneDrive for Business folder through the status menu in the Mac menu bar. Here you have even more options and settings to choose from, such as preferences, online viewing, pausing or resuming sync, problem reporting, and quitting (in case you need to reset).

Navigate using the keyboard

As OneDrive for Business is displayed as a folder in your Finder, you can open it and navigate the contents like in any Finder window.

To access OneDrive for Business through the status menu in the menu bar, use the following keyboard shortcuts:

  • To go to the first item on the status menu, press Control+Option+M+M. To move between the items on the status menu, press Control+Option+Right or Left arrow key.

  • To open a menu or select an item, press Control+Option+Spacebar.

  • To navigate within a status menu, press Control+Option+Right or Left arrow key.

  • To navigate items on a list, use the arrow keys.

See also

Use a screen reader to sync OneDrive for Business

Basic tasks using a screen reader with OneDrive for Business

Set up your device to work with accessibility in Office 365

OneDrive for Business includes accessibility features that make it easy for people with disabilities, like limited dexterity or low vision, to store and share files across devices. Many accessibility features, such as a screen reader, magnifier, or speech recognition are built-in to your device. To find out how to use these features, see Set up your device to work with accessibility in Office 365.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.

  • This topic assumes that you are using an iPhone. Some navigation and gestures might be different for an iPad.

In this topic

Get to know the OneDrive for Business layout

When you open the OneDrive for Business app on your iPhone, it opens in the Files view. Next to the heading on the heading row there are two buttons to the right: Add and Search. The Add button opens a menu with options including, for example, Scan, Upload, Take a Photo or Video, Create a Folder, Create Flow, or create a Word Document, PowerPoint presentation, or Excel Spreadsheet in this location.

Below the heading row, on the right, there are the List view and Thumbnails view buttons for selecting how the folders and files are displayed.

The main view in the middle of the screen shows the contents of the currently selected view. Below the listed contents are the Search button for searching your content and the Recycle Bin button for opening the recycle bin.

At the bottom of the screen there are the following five buttons that open the equivalent views:

  • Files shows the files and folders in your OneDrive for Business.

  • Recent shows the latest files in your OneDrive for Business.

  • Shared shows the files others have shared with you. When you open this view, it opens on the Shared tab which shows the files shared with you. To find even more relevant and interesting content, you can use the Discover tab next to the Shared tab. The Discover tab can contain both your own private documents and also introduce content shared by others, for example, in OneDrive for Business or other Office 365 locations.

  • Sites lets you access the content available to you on your organization's SharePoint sites.

  • Me allows you to select whether you want to access OneDrive or OneDrive for Business, if both are available to you. You can also access your offline files, recycle bin, settings, help, and sign-out options.

Navigate using touch

To navigate and cycle through the elements in OneDrive for Business, use the following gestures:

  • Swipe right to go forward, and swipe left to go backward.

  • To select or open an item, double-tap the screen.

  • You can also explore by touch. To explore, place a finger on the screen and drag it around. VoiceOver announces the items as you reach them. To select or open an item, lift your finger when you hear the item and then double-tap the screen.

See also

Basic tasks using a screen reader with OneDrive for Business

Set up your device to work with accessibility in Office 365

OneDrive for Business includes accessibility features that make it easy for people with disabilities, like limited dexterity or low vision, to store and share files across devices. Many accessibility features, such as a screen reader, magnifier, or speech recognition are built-in to your device. To find out how to use these features, see Set up your device to work with accessibility in Office 365.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.

  • This topic assumes you are using this app with an Android phone. Some navigation and gestures might be different for an Android tablet.

In this topic

Get to know the OneDrive for Business layout

When you open the OneDrive for Business app on your Android phone, it opens in the Files view. At the very top of the view is the heading row. To the left of the heading on the heading row is the Account switcher button that lets you select whether you want to access your OneDrive or OneDrive for Business account, if both are available to you. On the far right on the same row is the Search button that opens a text field you can use to search for content.

Below the heading row is the Dropdown list button for sorting the files and folders in the view using various criteria. To the right on the same row is the Switch to list view button for showing the contents as a list, and even further to the right is the Switch to tiles view button for showing the contents as tiles.

The main view in the middle of the screen shows the contents—the files and folders—in the currently selected view.

Below the main content area is the Add items button. Through this button you can access the New menu with the following options: Take a Photo, Scan, Create folder, and Upload.

At the bottom of the screen there are the following five buttons that open the equivalent views:

  • Files shows the files and folders in your OneDrive for Business.

  • Recent shows the latest files in your OneDrive for Business.

  • Shared shows the files others have shared with you. When you open this view, it opens on the Shared tab which shows the files shared with you. To find even more relevant and interesting content, you can use the Discover tab next to the Shared tab. The Discover tab can contain both your own private documents and also introduce content shared by others, for example, in OneDrive for Business or other Office 365 locations.

  • Sites lets you access the content available to you on your organization's SharePoint sites.

  • Me allows you to access your offline files, recycle bin, settings, help, and sign-out options.

Navigate using touch

To navigate and cycle through the elements in OneDrive for Business, use the following gestures:

  • Swipe right to go forward, and swipe left to go backward.

  • To select or open an item, double-tap the screen.

  • To refresh a view, swipe down with two fingers.

  • To dismiss a menu without selecting an option, swipe up with two fingers.

See also

Basic tasks using a screen reader with OneDrive for Business

Set up your device to work with accessibility in Office 365

OneDrive for Business includes accessibility features that make it easy for people with disabilities, like limited dexterity or low vision, to store and share files across devices.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Complete guide to Narrator.

  • This topic assumes you are using this app with a Windows phone. Some navigation and gestures might be different for a tablet or PC.

In this topic

Get to know the OneDrive for Business layout

When you open the OneDrive for Business app on your Windows Phone, it opens in the All files view. In the top-left corner of the view is the Menu button that opens the accounts and settings menu. In this menu you can check which OneDrive for Business account is currently in use. Selecting this account lets you check how much storage space is used in your OneDrive for Business. You can switch on or off notifications of content shared with you, and manage your email alerts, or listen to the OneDrive for Business terms.

Use the same Menu button to go to the following views: All files, Recent documents, Shared, Discover, and Sites. You can even select to go Offline, open the Recycle bin, or to go to Account settings to add or remove accounts.

To the right of the Menu button is the header that states the current view, such as All files. On the far right on the same row is the Search button that opens a text field you can use to search for content.

Below the top row is the main content area that contains your OneDrive for Business files and folders. At the bottom of the view, below the listed contents is the App bar that holds the following action buttons:

  • New button opens a menu where you can add a New folder, Upload new items to your OneDrive for Business, or Take picture or video.

  • Select button allows you to select one or more items in the main content area. After selecting, you can share, delete, or keep the items offline. You can also select to download, move, rename, or pin an item to the start screen of your phone.

  • Share button lets you, for example, invite people to your OneDrive for Business item, copy or share a link to the item, or view who you've already shared the item with.

  • Show details button brings up any available details on an item, such as the Type of the item, when it was last Modified, the Name and Size of the item.

  • More button opens a menu with the following options: Sort by, Thumbnails view, Pin to Start, and Refresh.

The available actions depend on the type and the number of the items selected, so all options may not be available at all times.

Navigate using touch

To navigate and cycle through the elements in OneDrive for Business, use the following gestures:

  • Swipe right to go forward, and swipe left to go backward.

  • To select or open an item, double-tap the screen.

  • To scroll down in the main content area, swipe up with two fingers. To scroll up, swipe down with two fingers.

  • To open a context menu, when on an item, double-tap the screen with two fingers.

OneDrive for Business includes accessibility features that make it easy for people disabilities, like limited dexterity or low vision, to store and share files across devices.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • For keyboard shortcuts, go to Keyboard shortcuts in OneDrive for Business on the web.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Complete guide to Narrator.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

In this topic

Get to know the OneDrive for Business layout

OneDrive for Business runs in your web browser. In the browser window, the OneDrive name shows in the toolbar, along with the Office 365 app launcher that contains tiles that link to Microsoft services and Office Online applications, including Outlook, Excel Online, OneNote, and more. The toolbar also contains commands to get notifications, manage your settings, get help, and open the My accounts pane for viewing and editing your profile and account information and for signing out.

Under the toolbar is a menu bar that contains a search box on the left. Sort and view options, and the information command are on the right on the same row. Selecting the information command opens an information pane on the right side of the main OneDrive window and offers details about any selected folder or file.

When you work with your folders and files, the middle section of the menu bar changes to contain commands that are available for the currently selected item. For example, in a view containing folders, the menu bar provides commands (from left to right) for creating or uploading new files and folders, creating or viewing your flows, and syncing your folders. If you have a file selected, the menu bar includes commands (from left to right) for opening, sharing, copying a link, downloading, deleting, moving, and for selecting even more commands.

Under the menu bar is the structure of folders and files stored in your OneDrive for Business. If you’re working with a wide screen, such as a desktop computer, you have a left pane containing the navigation tree that includes the following categories: Files, Recent, Shared, and Recycle bin. If you’re working with a narrow screen, the view categories are available in a menu of additional options on the toolbar instead of in a left pane. The main window view contains a list of folders and files in the selected category. When you select a folder in the main view, that folder opens and displays a list of its subfolders and files.

When you choose to open a file, it opens either in the current browser tab or in a separate browser tab (for example, in Word Online or Excel Online).

Navigate using the keyboard

OneDrive for Business runs in your web browser, so it does not use accelerator keys or KeyTips. For example, familiar shortcuts, like Ctrl+P (Print) and F1 (Help), run browser commands rather than OneDrive for Business commands.

To cycle through the OneDrive for Business regions, press the Tab key to go forward and Shift+Tab to go backward. To select an item, press Spacebar. To browse within menus or lists, press the Up or Down arrow key, and then, to make a selection, press Spacebar. To exit a menu or mode, press Esc.

The Tab key navigation cycle order is:

  • Web browser controls

  • OneDrive toolbar

  • Navigation tree pane

  • Menu bar

  • Main window contents

See also

Keyboard shortcuts in OneDrive for Business on the web

Basic tasks using a screen reader with OneDrive for Business

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

Expand your Office skills
Explore training
Get new features first
Join Office Insiders

Was this information helpful?

Thank you for your feedback!

Thank you for your feedback! It sounds like it might be helpful to connect you to one of our Office support agents.

×