Keyboard shortcuts in Mail

Many users find that using an external keyboard with keyboard shortcuts for Mail for Windows 10 helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse.

This article describes the keyboard shortcuts, function keys, and some other common shortcut keys in Mail for Windows 10.

Notes: 

  • The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.

  • A plus sign (+) in a shortcut means that you need to press multiple keys at the same time.

  • A comma sign (,) in a shortcut means that you need to press multiple keys in order.

  • To quickly find a shortcut in this article, you can use the Search. Press Ctrl+F and then type your search words.

  • If an action that you use often does not have a shortcut key, you can record a macro to create one.

In this topic

Navigate in Mail

To do this

Press

Switch to Calendar.

Ctrl+2

Switch back to Mail.

Ctrl+1

Switch to Inbox.

Ctrl+Shift+I

Switch to Outbox.

Ctrl+Shift+O

Move to a different region.

F6 or the Tab key

Move to the ribbon tabs row when composing a message.

F6 or Alt

Zoom in.

Ctrl+Plus sign (+)

Zoom out.

Ctrl+Minus sign (-)

Search (opens the Search field where you can type your query).

Ctrl+E or F3

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Work with messages

To do this

Press

Mark as read.

Ctrl+Q

Mark as unread.

Ctrl+U

Reply to current mail.

Ctrl+R

Reply all.

Ctrl+Shift+R

Forward current mail.

Ctrl+F

Tentatively accept a meeting invitation.

Alt+N

Create a new mail.

Ctrl+N or Ctrl+Shift+M

Add an attachment.

Alt+I

Check spelling when composing a message.

F7

Send mail.

Alt+S or Ctrl+Enter

Toggle Caret Browsing on or off when reading a message.

F7

Delete a message.

Ctrl+D

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Other useful shortcut keys

To do this

Press

Manually sync the mail account.

Ctrl+M or F9

Flag or unflag a conversation.

Ctrl+Shift+G

Delete a conversation.

Ctrl+D or Delete

Archive a conversation.

Backspace

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See also

Accessibility support for Mail and Calendar for Windows 10

Basic tasks using a screen reader with Mail

Use a screen reader to explore and navigate Mail

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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