Keyboard shortcuts for Sway

Keyboard shortcuts for Sway

Many users find that using an external keyboard with keyboard shortcuts for Sway helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen, and are an essential alternative to using a mouse.

Notes: 

  • The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.

  • A plus sign (+) in a shortcut means that you need to press multiple keys at the same time.

  • A comma sign (,) in a shortcut means that you need to press multiple keys in order.

This article describes the keyboard shortcuts in Sway on Windows.

Notes: 

  • To quickly find a shortcut in this article, you can use the Search. Press Ctrl+F, and then type your search words.

In this topic

Frequently used shortcuts

This table lists the most frequently used shortcuts in Sway.

To do this

Press

Move from the top navigation bar to the secondary navigation bar to Storyline or Design to the task pane.

Ctrl+F6

Cancel the current action, remove the current selection, or exit the Play mode.

Esc

Copy text.

Ctrl+C

Cut text.

Ctrl+X

Paste text.

Ctrl+V

Delete the selected Card and all of its contents.

Del

Undo the last action.

Ctrl+Z

Redo the last action.

Ctrl+Y

Switch to the Accessibility view.

Alt+Shift+V

Turn on Play mode.

Alt+Shift+P

Share the current Sway.

Alt+Shift+S

Zoom in or out.

Ctrl+Plus sign (+) or Minus sign (-)

Navigate in Sway with only the keyboard

To do this

Press

Move from the top navigation bar to the secondary navigation bar to Storyline or Design to the task pane.

Ctrl+F6

Move from the task pane to Storyline or Design to the secondary navigation bar to the top navigation bar.

Shift+Ctrl+F6

Open the Insert pane.

Alt+Shift+I

Open the Styles pane.

Alt+Shift+G

Format text and cards

To do this

Press

Apply bold to text.

Ctrl+B

Apply italics to text.

Ctrl+I

Apply a heading style to text.

Ctrl+Alt+1

Start or continue a bulleted list.

Ctrl+Period (.)

Start or continue a numbered list.

Ctrl+Forward slash (/)

Add or edit a hyperlink.

Ctrl+K

Follow a hyperlink.

Ctrl+click the link

Group all cards in a Card selection.

Ctrl+G

Ungroup all cards in a Card selection.

Ctrl+Shift+G

Copy all cards in a Card selection.

Ctrl+C

Cut all cards in a Card selection.

Ctrl+X

Paste all cards in a Card selection.

Ctrl+V

Select and navigate in text

To do this

Press

Select a character to the left.

Shift+Left arrow key

Select a character to the right.

Shift+Right arrow key

Select left, one word at a time.

Ctrl+Shift+Left arrow key

Select right, one word at a time.

Ctrl+Shift+Right arrow key

Select up, one line at a time.

Shift+Up arrow key

Select down, one line at a time.

Shift+Down arrow key

Select up, one paragraph at a time.

Ctrl+Shift+Up arrow key

Select down, one paragraph at a time.

Ctrl+Shift+Down arrow key

Go to the previous word.

Ctrl+Left arrow key

Go to the next word.

Ctrl+Right arrow key

Go to the start of the paragraph.

Ctrl+Up arrow key

Go to the start of the next paragraph.

Ctrl+Down arrow key

Interact with Cards

To do this

Press

Select the current Card.

Spacebar

Move focus to the next Card.

Down arrow key

Move focus to the previous Card.

Up arrow key

Expand the selected Group or Section.

Right arrow key

Collapse the selected Group or Section.

Left arrow key

Move the current Card up in the Storyline.

Alt+Shift+Up arrow key

Move the current Card down in the Storyline.

Alt+Shift+Down arrow key

Play a Sway

When you preview or play your Sway, use these keyboard shortcuts to navigate.

To do this

Press

Go to the previous image.

Left arrow key

Go to the next image.

Right arrow key

Exit the slideshow.

Esc or Alt+Left arrow key

View a comparison

When you play a Sway that includes a comparison, use these keyboard shortcuts to control the divider line.

To do this

Press

Move the focus to the divider line.

Tab key

Slide left by chunks.

Left arrow key

Slide right by chunks.

Right arrow key

Slide left by pixels.

Alt+Left arrow key

Slide right by pixels.

Alt+Right arrow key

Snap left.

Ctrl+Left arrow key

Snap right.

Ctrl+Right arrow key

See also

Basic tasks using a screen reader with Sway

Use a screen reader and keyboard shortcuts with Office apps

This article describes the keyboard shortcuts in Sway on the macOS web app.

Notes: 

  • This topic assumes that function keys work in the standard way. If you have changed this system preference, to use the Sway shortcut, do not press the Fn key with function keys.

  • To quickly find a shortcut in this article, you can use the Search. Press Command+F, and then type your search words.

In this topic

Frequently used shortcuts

To do this

Press

Move from the top navigation bar to the secondary navigation bar to Storyline or Design to the task pane.

Control+Fn+F6

Cancel the current action, remove the current selection, or exit the Play mode.

Esc

Copy text.

COMMAND +C

Cut text.

COMMAND +X

Paste text.

COMMAND +V

Delete the selected Card and all of its contents.

Delete or Backspace

Undo the last action.

COMMAND +Z

Redo the last action.

COMMAND +Y

Switch to the Accessibility view.

Option+Shift+V

Turn on the Play mode.

Option+Shift+P

Share the current Sway.

Option+Shift+S

Navigate in Sway with only the keyboard

To do this

Press

Move from the top navigation bar to the secondary navigation bar to Storyline or Design to the task pane.

Control+Fn+F6

Move from the task pane to Storyline or Designto the secondary navigation bar to the top navigation bar.

Control+Shift+Fn+F6

Close a help tip or Sway dialog box.

Esc

Open and close the Insert pane.

Option+Shift+I

Open and close the Styles pane.

Option+Shift+G

From Play, return to the Storyline, or from Storyline, return to the Sway home page.

Alt+Left arrow key

Format text and cards

To do this

Press

Apply bold to text.

COMMAND +B or Control+B

Apply italics to text.

COMMAND +I or Control+I

Apply a heading style to text.

Control+Option+1

Create a bulleted list.

Control+Period (.)

Create a numbered list.

Control+Forward slash (/)

Add or edit a hyperlink.

Control+K

Follow a hyperlink.

Control+Left-click mouse

Group all cards in a Card selection.

Control+G

Ungroup all cards in a Card selection.

Control+Shift+G

Copy all cards in a Card selection.

Control+C

Cut all cards in a Card selection.

Control+X

Paste all cards in a Card selection.

Control+V

Select and navigate in text

To do this

Press

Select a character to the left.

Shift+Left arrow key

Select a character to the right.

Shift+Right arrow key

Select left, one word at a time.

Shift+Option+Left arrow key

Select right, one word at a time.

Shift+Option+Right arrow key

Select up, one line at a time.

Shift+Up arrow key

Select down, one line at a time.

Shift+Down arrow key

Select up, one paragraph at a time.

Shift+Option+Up arrow key

Select down, one paragraph at a time.

Shift+Option+Down arrow key

Go to the previous word.

Option+Left arrow key

Go to the next word.

Option+Right arrow key

Go to the start of the previous paragraph.

Option+Up arrow key

Go to the end of the next paragraph.

Option+Down arrow key

Interact with cards

To do this

Press

Select the current Card.

Spacebar

Move focus to the next Card.

Down arrow key

Move focus to the previous Card.

Up arrow key

Expand the selected Group or Section.

Right arrow key

Collapse the selected Group or Section.

Left arrow key

Move the current Card up in the Storyline.

Option+Shift+Up arrow key

Move the current Card down in the Storyline.

Option+Shift+Down arrow key

Play a Sway

When you preview or play your Sway, use these keyboard shortcuts to navigate.

To do this

Press

Go to the previous image.

Left arrow key

Go to the next image.

Right arrow key

Exit the slideshow.

Esc or Option+Left arrow key

View a comparison

When you play a Sway that includes a comparison, use these commands to control the divider line.

To do this

Press

Move the focus to the divider line.

Tab key

Slide left by chunks.

Left arrow key

Slide right by chunks.

Right arrow key

Slide left by pixels.

Option+Left arrow key

Slide right by pixels.

Option+Right arrow key

Snap left.

COMMAND +Left arrow key

Snap right.

COMMAND +Right arrow key

See also

Accessibility support for Sway

Use a screen reader and keyboard shortcuts with Office apps

This article describes the keyboard shortcuts in Sway on the web.

Notes: 

  • To quickly find a shortcut in this article, you can use the Search. Press Ctrl+F, and then type your search words.

In this topic

Frequently used shortcuts

This table lists the most frequently used shortcuts in Sway.

To do this

Press

Move from the top navigation bar to the secondary navigation bar to Storyline or Design to the task pane.

Ctrl+F6

Cancel the current action, remove the current selection, or exit the Play mode.

Esc

Copy text.

Ctrl+C

Cut text.

Ctrl+X

Paste text.

Ctrl+V

Delete the selected Card and all of its contents.

Del

Undo the last action.

Ctrl+Z

Redo the last action.

Ctrl+Y

Switch to the Accessibility view.

Alt+Shift+V

Turn on Play mode.

Alt+Shift+P

Share the current Sway.

Alt+Shift+S

Zoom in or out.

Ctrl+Plus sign (+) or Minus sign (-)

Navigate in Sway with only the keyboard

To do this

Press

Move from the top navigation bar to the secondary navigation bar to Storyline or Design to the task pane.

Ctrl+F6

Move from the task pane to Storyline or Design to the secondary navigation bar to the top navigation bar.

Shift+Ctrl+F6

Open the Insert pane.

Alt+Shift+I

Open the Styles pane.

Alt+Shift+G

Format text and cards

To do this

Press

Apply bold to text.

Ctrl+B

Apply italics to text.

Ctrl+I

Apply a heading style to text.

Ctrl+Alt+1

Start or continue a bulleted list.

Ctrl+Period (.)

Start or continue a numbered list.

Ctrl+Forward slash (/)

Add or edit a hyperlink.

Ctrl+K

Follow a hyperlink.

Ctrl+click the link

Group all cards in a Card selection.

Ctrl+G

Ungroup all cards in a Card selection.

Ctrl+Shift+G

Copy all cards in a Card selection.

Ctrl+C

Cut all cards in a Card selection.

Ctrl+X

Paste all cards in a Card selection.

Ctrl+V

Select and navigate in text

To do this

Press

Select a character to the left.

Shift+Left arrow key

Select a character to the right.

Shift+Right arrow key

Select left, one word at a time.

Ctrl+Shift+Left arrow key

Select right, one word at a time.

Ctrl+Shift+Right arrow key

Select up, one line at a time.

Shift+Up arrow key

Select down, one line at a time.

Shift+Down arrow key

Select up, one paragraph at a time.

Ctrl+Shift+Up arrow key

Select down, one paragraph at a time.

Ctrl+Shift+Down arrow key

Go to the previous word.

Ctrl+Left arrow key

Go to the next word.

Ctrl+Right arrow key

Go to the start of the paragraph.

Ctrl+Up arrow key

Go to the start of the next paragraph.

Ctrl+Down arrow key

Interact with Cards

To do this

Press

Select the current Card.

Spacebar

Move focus to the next Card.

Down arrow key

Move focus to the previous Card.

Up arrow key

Expand the selected Group or Section.

Right arrow key

Collapse the selected Group or Section.

Left arrow key

Move the current Card up in the Storyline.

Alt+Shift+Up arrow key

Move the current Card down in the Storyline.

Alt+Shift+Down arrow key

Play a Sway

When you preview or play your Sway, use these keyboard shortcuts to navigate.

To do this

Press

Go to the previous image.

Left arrow key

Go to the next image.

Right arrow key

Exit the slideshow.

Esc or Alt+Left arrow key

View a comparison

When you play a Sway that includes a comparison, use these keyboard shortcuts to control the divider line.

To do this

Press

Move the focus to the divider line.

Tab key

Slide left by chunks.

Left arrow key

Slide right by chunks.

Right arrow key

Slide left by pixels.

Alt+Left arrow key

Slide right by pixels.

Alt+Right arrow key

Snap left.

Ctrl+Left arrow key

Snap right.

Ctrl+Right arrow key

See also

Basic tasks using a screen reader with Sway

Use a screen reader and keyboard shortcuts with Office apps

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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