Invite attendees to a Teams live event

Invite attendees to a Teams live event

Note: Live events are a preview feature in Microsoft Teams. Enjoy your sneak peek!

As a live event organizer, one of your responsibilities is inviting attendees to the event. When you schedule a live event in Teams, it only sends the calendar invite to event team members.

  1. In Teams, click Meetings Meetings button on the left side of the app.

  2. In the calendar, click the live event.

  3. For "quick start" events, click Get link to copy the live event link so you can invite attendees as you see fit—share it in a Teams channel, send an email, share it on a website, or add it to a collaboration group.

    Note: Don't try to invite attendees via another Teams meeting! It will have its own meeting link associated with it, which will not let them into the live event and might cause confusion.

    Tip: We recommend using a URL shortener. That way, if something goes wrong, you can make changes to the live event address without having to change and resend the URL you sent to the attendees.

    Your attendees will be able to watch the event in Teams—desktop (Windows or Mac), web, or mobile. If they don't have Teams, they can also use a browser (Chrome, Firefox, or Edge).

    Get link
  4. For "external encoder" events, click Publish to make the event visible for the attendees and to enable the Get link option. Unless the event is published, the event is only visible to the organizer and other producers. Once the event is published, you can click Get link to copy the join link for sharing with your attendees.

    Publish button

Want to know more?

Teams live event overview

Live event organizer checklist

Schedule a live event

Attend a live event

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