Import or subscribe to a calendar in Outlook on the web

Note: You're using Outlook on the web if you use a work or school account to sign in to Office 365. To get instructions for importing or subscribing to a calendar in an Outlook.com, Hotmail, Live, or MSN account, see Import or subscribe to a calendar in Outlook.com.

In Outlook on the web, you can import events from an .ics file to your existing calendar or subscribe to a calendar online and receive automatic updates (known as an ICS subscription or an iCal subscription.) You can import calendars from websites or calendar programs that support the .ics file format, such as Apple iCal, Google Calendar, and Mozilla Lightning.

You can search the Internet for lists of iCals, such as those found at iCalShare. Websites for theaters, sports teams, and schools often have an "Add to calendar" link that you can use to download an iCal. Bing also has suggestions for calendars.

Note: Microsoft isn't responsible for the accuracy or content of any third-party calendars. We recommend that you review the terms and conditions before importing or subscribing to any third-party calendars.

Note: If you want to add a person's or other calendar from your organization, please see Working with multiple calendars in Outlook on the web.

Choose your version for instructions

The instructions are slightly different depending on whether you're using the new Outlook on the web. Choose which version you're using to see the instructions that apply to you.

IF YOUR MAILBOX LOOKS LIKE...

Outlook on the Web Beta

See Instructions for the new Outlook on the web.

IF YOUR MAILBOX LOOKS LIKE...

Outlook on the web

See Instructions for classic Outlook on the web.

Instructions for the new Outlook on the web

  1. Locate the calendar you want to add and save it to a folder on your computer as an .ics file.

  2. Sign in to Outlook on the web.

  3. At the bottom of the page, select Calendar .

  4. In the navigation pane, select Discover calendars.

    A screenshot of the Discover calendars button

  5. Under Import calendar, select From file.

    A screenshot of the Import from file option

  6. Under Import from file, select Browse, choose an .ics file, and then select Open.

  7. Under Import to, select the calendar that you want the file imported to, and then select Import.

  1. Sign in to Outlook on the web.

  2. At the bottom of the page, select Calendar .

  3. In the navigation pane, select Discover calendars.

    A screenshot of the Discover calendars button

  4. Under Import calendar, select From web.

    A screenshot of the Import from web option

  5. Under Link to the calendar, type the URL for the linked calendar.

  6. Under Calendar name, type the name you want to use for the calendar.

  7. Select Import.

Note: Whenever events change on an iCal, it can take more than 24 hours for Outlook on the web to update your calendar.

Instructions for classic Outlook on the web

  1. Locate the calendar you want to add and save it to a folder on your computer as an .ics file.

  2. Sign in to Outlook on the web.

  3. At the bottom of the navigation pane, click the Calendar icon.

  4. On the toolbar, click Add calendar.

  5. Click From file, click Browse, choose an .ics file, and click Open.

  6. Click the down arrow next to Calendar, and choose a calendar from the list.

    From file
  7. Click Save.

  1. Sign in to Outlook on the web.

  2. At the bottom of the navigation pane, click the Calendar icon.

  3. On the toolbar, click Add calendar.

  4. Click From Internet, and in the Link to the calendar box, type or copy and paste the web address of the calendar.

    Link to a calendar online
  5. In the Calendar name box, enter a name for the linked calendar.

  6. Click Save.

Note: Whenever events change on an iCal, it can take more than 24 hours for Outlook on the web to update your calendar.

The difference between importing and subscribing

When you import an .ics file, you get a snapshot of the events in the calendar at the time of import. Your calendar doesn't refresh the imported events automatically -- even if the calendar's owner makes an update. This is a good way to add events that aren't going to change to your existing calendar, like tide tables, or phases of the moon.

Subscribing to an iCal online calendar connects it to your calendar. Whenever the owner of an iCal you've subscribed to makes changes to the events, Outlook on the web updates your calendar. This is a good way to track events that change frequently, like movie times or a school calendar.

Note: This update can take more than 24 hours.

Expand your Office skills
Explore training
Get new features first
Join Office Insiders

Was this information helpful?

Thank you for your feedback!

Thank you for your feedback! It sounds like it might be helpful to connect you to one of our Office support agents.

×