Get text on the page in Publisher

In Microsoft Office Publisher 2003, text doesn't just fill up the space between the margins and flow from one page to the next, as it does in a word-processing program. Instead, each block of text lives within a container called a text box. You build publications by arranging text boxes on pages.

Adding new text to a publication is a two-step process:

  1. Create a new text box to contain the text.

  2. Type the text you want.

If you're accustomed to working with word-processing programs, you might be thinking that adding text in Publisher sounds overly complicated. Before you abandon the text box approach (which is actually very quick and easy, once you get used to it), consider the flexibility that text boxes give you. Because text boxes are independent elements, just like pictures, you can:

  • Place a text box anywhere you want on a page and move it around at any time.

  • Make a text box any size you want and change its size whenever you want.

  • Format the text in one text box as red 24 point Verdana and in another as black 10 point Times Roman.

  • Put an orange line around one text box and give it a green background color while all the other text boxes on the page have no lines around them and white backgrounds.

  • Divide a text box into columns.

  • Connect text boxes, even text boxes on different pages, so text flows automatically from one to the other.

For an example of how flexible text boxes can be, take a look at the first page of this newsletter publication.

First page of pre-designed newsletter

This page alone contains 16 independent text boxes, including the issue number, date, title, table of contents, story headlines, and picture caption.

Here's how to add new text to a page:

Text tool icon and illustration of dragging to create text box

Callout 1 Click Text Box on the Objects toolbar. (By default, when you open Publisher, the Objects toolbar extends vertically along the left side of the Publisher window.)

Callout 2 Drag to create a rectangle on the page.

Callout 3 In the text box you created, type the text you want.


  • To format text, select the text. On the Format menu, click:

    • Font to change the font, font size, font color, or style.

    • Paragraph to change the alignment, indentation, line spacing, and line and paragraph breaks.

    • Bullets and Numbering to add or change the style of bullets and numbers.

  • To format a text box, click it. On the Format menu, click Text Box.

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