Get ready: Move your business to Office 365

Have 30 employees or less? Follow this video series to move your small business from G Suite Business to Office 365 Business Premium.

More than 30 employees? Consider working with a Microsoft partner, or Microsoft FastTrack is included with your subscription if you have 150+ employees.

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This training series helps you make the switch to Office 365 Business Premium from G Suite.

Here are the steps. The videos show the easiest path to Office 365. Below you can find some alternatives that might suit your business needs better and some tips .

The estimated time for each step is a guide - times can vary by organization

Step

Performed by

Tips and resources

Time estimate

Sign up for Office 365 with your G Suite domain

Office 365 global admin.

The person who signs up for Office 365 Business Premium becomes the global admin for Office 365. This is often the business owner in small businesses.

30-60 minutes

Install Office apps from Office 365

Everyone

The business owner and each employee installs Office apps like Word, Excel, and PowerPoint.

30 minutes per person

Set up Outlook with Gmail

Everyone

The business owner and each employee sets up Gmail in Outlook to stay on top of email while moving the business to Office 365.

For this you can use G Suite Sync for Microsoft Outlook.

Note that links to Google content are provided as a convenience and the link can move without notice.

15-20 minutes per person

Move files from Drive to OneDrive for Business

Everyone

The business owner and each employee moves files from Google Drive to OneDrive for Business.

30-60 minutes per person *

Move files from Team Drive to SharePoint

Office 365 global admin.

The business owner moves company files from Google Team Drive to Microsoft SharePoint Online.

See Create a team site in SharePoint Online to quickly set up a site to which you can upload your files.

1-5 hours *

Connect your domain to Office 365

Office 365 global admin.

With this step, your company email starts arriving at Office 365 instead of Google G Suite. You're also ready to set up mobile devices if you want to use them for business email and documents.

30-60 minutes

Set up Office 365 email in Outlook and Import Gmail

Everyone

The business owner and each employee sets up Office 365 email in Outlook. Then, use Outlook toimport Gmail. 

Tip: Wait until the end of the day to import email; this process can slow your network.

30-60 minutes

Cancel G Suite subscription (but keep your domain)

G Suite admin

Before you do this, make sure everyone has all their files from G Suite. We include steps that help you cancel your G Suite account, but keep your current domain name.

Tip: It's a good idea to hold onto your G Suite account for at least a month after you complete migration in case you need to retrieve data that was forgotten.

10-20 minutes.

Set up devices for Office 365

Everyone

When you install Office apps on your devices you can access your documents on the go. If the admin has set up mobile device management, everyone must enroll their devices when they install Office apps.

10 minutes per person.

Set up Microsoft Teams

Everyone

Use Microsoft Teams to work together using chat, conversations, cloud-based files, and more.

10-20 minutes per person.

* Might take longer depending on number and file size.

We show switching from G Suite to Office 365 Business Premium because it's the most popular Office 365 business plan and includes Office apps like Outlook for moving Gmail, calendar, and contacts from G Suite.

For a comparison of all the plans we offer, see all Office 365 for business plans.

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