Get email about your tasks and plans

Microsoft Planner can keep you and your group up-to-date about activity in the plan. Some notifications are sent to all members of the plan, and some are sent just to you.

Sent to all plan members:    You and every plan member can receive the following notifications if the plan owner has turned on task activity notifications:

  • A task is assigned to someone.

  • A task is marked Completed.

Sent just to you:   

  • You will always receive email notifications when:

    • You create a plan.

    • You are added as a plan member.

    • Any plan member adds a comment to a task that you've commented on.

  • You can follow the plan and get notifications when:

    • A task is assigned (or reassigned) to any plan member.

    • A task is completed.

  • You can choose whether to have email sent to you when:

    • Someone assigns you a task

    • You have tasks that are near their due date

Too much mail? Notification settings are limited in Planner right now, but we’re looking into the right way to provide additional options. Have suggestions? We’d love to hear them! Leave us your feedback, or vote on features that others have suggested, at planner.uservoice.com.

Task activity notifications

Plan owners can have Planner send a notification to the plan's conversation feed when:

  • A task is assigned to someone.

  • A task is marked Completed.

These task activity notifications are off by default for new plans.

To turn task activity notifications on or off:   

  1. Select the three dots to the right of the plan name, and then choose Edit plan.

    Click the ellipses and then click Edit plan

  2. In the Edit plan dialog box, select the Send notifications about task assignment and task completion to the Plan's conversation feed check box to turn notifications on. Clear the check box to turn notifications off.

    ClickSend notifications to get email about task assignment and task completion

Follow the plan

If you want to receive all plan communication in email, you can follow the plan.

When you're following a plan, you will receive an email message when:

  • A task is assigned (or reassigned) to any plan member.

  • A task is completed.

To follow a plan, select the three dots to the right of the plan's name, and then choose Follow plan in inbox.

Click Follow plan in inbox to subscribe to a plan

To stop following a plan, select the three dots to the right of the plan's name, and then choose Stop following plan in inbox.

Choose whether to have email sent directly to you

In Planner, you can choose whether to have an email sent directly to you when:

Direct email notifications will be sent any day of the week, including weekends. Also note that you will appear as the sender of the email.

You can turn direct email notifications on or off, or figure out why direct email notifications aren't working for you.

Someone assigns you a task

One email will be sent for each task assigned. The email notification will include a link to the task in Planner.

You have tasks that are late or near their due date

You will receive a notification once a day if you have at least one task assigned to you which is:

  • 7 days late

  • Due yesterday

  • Due today

  • Due tomorrow

  • Due in 7 days

When you receive the email notification, it will contain a list of tasks assigned to you grouped by three categories:

  • All tasks due within the last 7 days

  • Tasks due today

  • All tasks due within the next 7 days

Note: Email notifications will not include tasks that are completed, tasks that were due more than 7 days ago, or tasks due beyond the next 7 days.

To turn direct email notifications off

Direct email notifications for task assignment and task due are automatically turned on.

  1. Select the settings button Settings icon near the top right of the screen and then choose Notifications.

  2. In the Notifications dialog box, clear one of the following check boxes:

    Screenshot of the Notifications dialog box_C3_2017101452030

    • Someone assigns a task to you

    • A task assigned to me is late, due today, or due in the next 7 days

  3. Choose Save.

Why aren't my direct email notifications working?

If your organization is using Exchange Online, email notifications should work for you, but if your organization uses Exchange Server, there may be issues. For more information, talk to your administrator or see How do I make sure all my users can receive direct email notifications?

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