Excel Paste Special as PDF into Word/PowerPoint formatting issues

Note: This article has done its job, and will be retiring soon. To prevent "Page not found" woes, we're removing links we know about. If you've created links to this page, please remove them, and together we'll keep the web connected.

Some customers have had issues when copying data from Excel for Mac into Word and PowerPoint using the Paste Special method to paste as a PDF. Specifically, text can be cut off, or lose formatting. This is especially noticeable if text font size is larger than 12, and text is right-aligned. The Excel engineering team is aware of the issue, and has filed a bug for it in their backlog.

Possible workarounds

Following are some possible workarounds for this issue:

  • Paste Special > PNG format instead of PDF.

  • Select an additional column beyond the content you want to copy, then copy/paste.

  • For Word, using the default paste (Command+V) option will turn the selection into a Word table. The table may need to be resized, but all of the pasted content will be available in a readable fashion.

Expand your Office skills
Explore training
Get new features first
Join Office Insiders

Was this information helpful?

Thank you for your feedback!

Thank you for your feedback! It sounds like it might be helpful to connect you to one of our Office support agents.