Edit a rich text, list column in SharePoint Online

Edit a rich text, list column in SharePoint Online

The default setting for text in SharePoint list columns is plain text. But by choosing the enhanced rich text column setting, you can customize the font color, size, or style or markup of the text. You need Edit permission level or higher to create an enhanced rich text column.

Create an enhanced rich text column

Note: Does your screen look different than the examples here? Your administrator may have classic experience set on the list, or you're using an earlier version. If so, see Format the text under column headings in lists. If you're a list owner, site owner, or administrator, see Switch the default experience for lists or document libraries from new or classic for the steps to set the default experience.

  1. Open the list you want to create an enhanced rich text column for. If you can’t find the list, click Settings  Settings icon , click Site Contents, and then open the list.

  2. In the list, scroll to the far right, and then click + Add column or +.

  3. In the menu, select Multiple lines of text.

  4. Type the name and description of your column.

  5. Click More options, and then select the Use enhanced rich text (Rich text with pictures, tables, and hyperlinks) option.

  6. Click Save.

Edit an enhanced rich text column

  1. In SharePoint, open the list to work with. If you can’t find the list, click Settings  Settings icon , click Site Contents, and then open the list.

  2. Select the item, and then on the list's command bar, click Edit  Lists Edit Icon .

    You can’t edit an enhanced rich text column in Quick Edit view.

  3. In the enhanced rich text column, click the Pen  Lists Pen Icon to display the Edit window.

    • To save, copy, attach, or spell check, click the EDIT tab.

      Lists Edit Tab

    • To format fonts and paragraphs, apply styles, or do markup, click the FORMAT TEXT tab.

      Lists Format Text Tab

    • To insert tables, objects, links, files, or embedded code, click the INSERT tab.

      Lists Insert Tab

  4. If you made any changes, click the Edit tab, and then click Save.

  5. Click Save.

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Updated October 8, 2018

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