Edit a custom view of a document library

Once you've created a custom view of a SharePoint document library, you can edit it by adding or deleting columns or by changing the way the information in the view is sorted, filtered, or grouped. If you need to create a custom view, see Create a custom view of a document library.

Note: Some custom view settings require library owner or admin access to change. For more information about changing view settings in addition to column, sort, filter, or group by settings, see Change a view.

Updated October 8, 2018.

Modify a custom view of a document library

  1. Navigate to the custom view that you want to modify.

  2. To add a new column type, click the add column button + Add column or +. From here you can add a common column type, or click More... to create custom types. If the column already exists, click Show/hide columns.

    For more info, see Create a column in a SharePoint list or library.

    Click Add column and then select from the list

    Note: Does your screen look different than this? Your administrator may have classic experience set on the document library. If so, see Change a view (includes select another view).

  3. Make the edits to the custom view that you want and then click View options  View Options button . The name displayed in View options is the name of your current view. By default it's All Documents.

    Notes: 

    • When you edit a custom view of a document library, an "*" will appear next to the view name at the top of the view menu. After you've saved your changes, the "*" goes away.

    • SharePoint Online View Options button with Asterisk

    Note: If you have any files selected, you'll see a message 1 selected x (where 1 is any number you have selected) in the upper right of the screen. Click the X to clear the selections and get the View options button.

  4. Click Save view as in the View options menu.

    Click Save as to save updated or new view
  5. Update or change the name in the Save as dialog.

    SharePoint Online View Save as dialog

    and click Save.

You can also use the Quick Edit button to add columns to a custom view.

Use Quick Edit to modify a custom view of a document library

From the Quick Edit view, you can add columns and data. When you're finished, click Exit quick edit.

For more information about how to change a specific view setting, see Create a custom view of a document library

Need to delete a custom view of a document library?

To delete a custom view of a document library, you must have library owner or admin permissions for the library where you want to delete the custom view. See Delete a custom view of a document library for the steps to delete a custom view of a document library.

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