Create signatures and automatic replies in Outlook for Windows
With Outlook, save yourself time by creating a signature for your emails, and turn on automatic replies when you're on vacation or want to let people know you will be slow to reply to email.
Create a signature
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Select New Email.
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Select Signature > Signatures.
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Select New, type a name for the signature, and select OK.
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Under Edit signature, type your signature and format it the way you like.
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Select OK and close the email.
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Select New Email to see the signature you created.
Create an automatic reply
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Select File > Automatic Replies.
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In the Automatic Replies box, select Send automatic replies.
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On the Inside My Organization tab, type the response that you want to send to teammates or colleagues while you are out of the office.
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Select OK to save your settings.
Note: Features and information in this guide apply to Outlook Mail as available through Microsoft 365.
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