Create and send email in Outlook 2016

Add an email account

  1. Open Outlook. If you haven't launched Outlook before, you'll see a welcome screen. Otherwise, choose File > Add Account.

  2. Enter your email address, then select Connect or, if your screen looks different, enter your name, email address, and password, and then select Next.

  3. If prompted, enter your password and select OK.

  4. That's it. Select Finish to start using Outlook 2016.

Note: If you're having trouble setting up your email or need manual setup steps, see Troubleshooting Outlook email setup.

Welcome to Outlook

Create and send email

  1. Choose New Email to start a new message.

  2. Enter a name or email address in the To..., Cc, or Bcc field.

    Tip: If you don't see Bcc, see Show, hide, and view the Bcc box.

  3. In Subject, type the subject of the email message.

  4. Place the cursor in the body of the email message, and then start typing.

  5. After typing your message, choose Send.

Create and send an email

Use @mentions to get someone's attention

  1. In the body of the email message or calendar invite, enter the @ symbol and the first few letters of the contact's first or last name.

  2. When Outlook offers you one or more suggestions, choose the contact you want to mention.

    By default, their full name is included. You can delete a portion of the mention, for example, everything other than the person's first name.

  3. The mentioned contact is added to the To line of the email or the meeting invite.

@Mention feature in Outlook

Focused Inbox

Focused Inbox helps you focus on the emails that matter most. It separates your inbox into two tabs—Focused and Other.

If messages aren't organized the way you want, you can move them and specify where all future messages from that sender should be delivered.

  1. From your inbox, choose the Focused or Other tab, and then right-click the message you want to move.

  2. If moving from Focused to Other, choose Move to Other if you want only the selected message moved. Choose Always Move to Other if you want all future messages from the sender to be delivered to the Other tab.

    If moving from Other to Focused, choose Move to Focused if you want only the selected message moved. Choose Always Move to Focused if you want all future messages from the sender to be delivered to the Focused tab.

Focused Inbox in Outlook
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