Create a file request

Note: This feature is currently rolling out and should be fully available by the end of December.

With the file request feature in OneDrive, you can choose a folder where others can upload files using a link that you send them. The users that you request files from cannot see what's in the folder - they can only upload files to it.

Note: This feature is not available for Office 365 Government, Office 365 operated by 21Vianet, or Office 365 Germany.

With a file request:

  • Anyone can send you a file - they don't need to have OneDrive.

  • All the files you are sent are saved in a single folder that you choose.

  • People who respond to your request can only upload files. They do not have view or edit access to your OneDrive.

Setting upload permissions

This feature requires upload links (for files or folders) that will work for anyone to be enabled for the organization. To enable this, admins must have Anyone links enabled in OneDrive.

Note: This can only be completed by an admin.

  1. In the Microsoft 365 admin center, on the left, under Admin centers, select SharePoint.

  2. In the SharePoint admin center, on the left, select Sharing.

  3. Under Sharing, set your External sharing as shown below. (Note that the OneDrive setting cannot be more permissive than the SharePoint setting.)

    Permissions settings for external sharing of files for SharePoint and OneDrive, set to Most permissive

  4. Scroll down, and under File and folder links, select Anyone with the link, then set the permissions as shown below:

    Permissions and expiration options for Anyone Links in OneDrive, with Files set to View and edit, and Folders set to View, edit, and upload

  5. When you're finished, select Save.

Requesting files

Here's how to request files:

  1. In your OneDrive, select the folder where you want the files to be uploaded, and then click Request files.

    The Request Files menu option in OneDrive for Business
  2. Under What files are you requesting, enter a descriptive name for the files you are requesting from others. (They'll see this description when they get the file request.)

    The Request files dialog box after requesting files in OneDrive for Business
  3. Click Next.

  4. You can click Copy link to copy the request link and send it to anyone you would like to request files from, or you can enter the email address or addresses of the people you want to request files from. You can also type a message that will be included in the email that OneDrive sends to them.

    The Send file request dialog box providing a link or email address option in OneDrive for Business
  5. Click Done.

You’ll receive a notification email whenever someone uploads files to your file request folder.

If you want to edit the descriptive name of the file request, you can select the folder and click Request files again and change the name. The people you sent the request to will see the new name when they upload files.

Getting a file request

Anyone with the link will be able to upload files to the request. However, they aren't able to see or edit other contents in the folder or see who else is able to upload files.

When recipients click the link, they'll see:

The notification received when a OneDrive for Business user requests files

Notes: 

  • If the recipient is not signed in, then recipient is prompted to add a first name and last name to help the requestor identify the different files uploaded. The provided first name and last name is not validated; it is purely for the requestor's convenience, and is not a guarantee of identity when the recipient is currently not signed in.

  • If the recipient is signed in and responds to the request, the identity is recorded as part of the upload.

  1. Click Select files, browse to the appropriate folder, and select the file being requested. If you need to add additional files, click Add more files.

  2. When you've selected all the requested files, click Upload.

    The dialog box for uploading files in response to a file request in OneDrive for Business
  3. Recipients will get another notification once their files have been successfully uploaded.

    The notification received after a successful file upload in response to a file request in OneDrive for Business

Stop requesting files

You can stop requesting files by deleting the file request link once you are done receiving files from others. Once you’ve deleted the link, people with the link won’t be able to upload files to that folder anymore.

  1. In OneDrive, select the file request folder.

  2. Click the […] menu.

  3. Click Manage Access.

  4. Click the […] menu beside the request link in the Links Giving Access section.

    The Manage Access pane in OneDrive for Business
  5. Click X next to the link.

    The option for removing an access link in OneDrive for Business
  6. Click Delete link.

The link deletion cannot be undone. If you need to start collecting files in this folder again, create a new file request on the folder and send your recipients a new link or email invitation.

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