Collaborate with Office 365

< More collaboration scenarios

Office 365 unlocks the modern ways of working. No matter where you are or what device you're on, you can easily share files, co-author in real time, and be productive from anywhere.

Invite others to work with you.

Collaborate with select peers

If you want others to edit with you, you can easily share files and collaborate with trusted peers for a fresh perspective. When you work together this way, only those select people can access and edit shared files. Later, you can always share to a team when you feel like it’s ready!

Work as a team in Office 365.

Collaborate as a team

Seamlessly build ideas and collaborate with your team in Office 365. A central place where everyone can communicate, access files, and do more all in one place makes working together easy. Whether you’re at the office, at home, or across the globe, you’ll always stay in the loop.

Best practices for collaborating

Work in the cloud and work anywhere.

Start in the cloud

When you work with your files in OneDrive, you’ve got a foundation to share, edit together, and collaborate. No more emailing attachments, no more juggling multiple versions, and no longer restricted to your office computer.

  • Save your file to OneDrive and access it anywhere using the browser or office app.

  • Share a file from your OneDrive to specific people or use a link.

  • Rest easy your files are safe and secure.

  • Always have the most up-to-date version.

OneDrive Quick Start | Share your files

Start your work in a team setting.

Start as a team

You can collaborate as a team with Microsoft Teams, SharePoint, or both depending on what your organization is using. Whether it’s working in an existing team or creating a new one, you’ll have a central place in the cloud to save, work, and collaborate. Never worry about falling behind!

  • All your team files, communication, and more in one place.

  • Confidently and securely work from anywhere in the cloud with the mobile apps.

  • Easily access team files and always stay in sync.

  • Never worry about out-of-date files or multiple versions.

Microsoft Teams Quick Start | SharePoint Online Quick Start

Co-author and build ideas together.

Real-time co-authoring

Gone are the days where only one person can work in a file at a time. When you need help on a presentation, you can invite trusted peers to help you get it into shape. This means that when you work on a file, so can they. You’ll see their changes and they’ll see yours—in real time. This is co-authoring with Office 365!

  • Use @mentions to get someone's attention.

  • Co-author in real time with built-in document chat.

  • Edit across different devices.

  • See changes made by others as you work.

Co-author | Share OneDrive files

Real-time team chat

Your team was invited to present at a conference, so planning starts early in Microsoft Teams. Build ideas freely and naturally in a conversation with your team. When the ideas are nailed down and the PowerPoint is created, everyone can add their content and edits slides together at the same time!

  • Let ideas flow in a real-time, chat-based workflow.

  • Use @mentions to get someone's attention.

  • Collaborate with teammates in the same document at the same time.

  • Seamlessly use productivity tools that integrate with one another.

Conversations in Teams | Co-authoring in Teams | Chat in files

Manage sharing for your files.

Share at will

If you’ve been working on a proposal with others, you can always stop sharing the file at any time. This means that you have total control over who can view, edit, and access your OneDrive files. When you feel like it’s ready to be shared with a larger team, you can easily upload it to Microsoft Teams or a team site.

  • Manage who your files are shared with.

  • Share a OneDrive file to your team so everyone can access it.

Stop sharing OneDrive | Upload to Microsoft Teams | Copy files to SharePoint

Share beyond the team

You’ve worked with your team and now you have a finished presentation. Now it’s time to get approval from a legal reviewer. You can either add the reviewer to the team or share the files with them. The ability to share or invite others may be controlled by the team owner or admin policy.

  • Invite others to your team to give input or feedback.

  • Share files with stakeholders outside of your team.

Share outside Microsoft Teams | Share SharePoint files

Get support
Contact us
Expand your Office skills
Explore training

Was this information helpful?

Thank you for your feedback!

Thank you for your feedback! It sounds like it might be helpful to connect you to one of our Office support agents.