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Block out vacation time on a group calendar

Let's say you have a vacation planned to Maui. You want to let the group know that you'll be out of office for awhile, but you don’t want to clutter group member inboxes with an invitation describing your out-of-office plans. With the group calendar, you can schedule your out-of-office event and opt out of sending the event to others. When group members check the group calendar, they'll see the dates you're out.

Of course, if you want your group members to receive notifications of your vacation plans, you can do that, too.

Schedule your out-of-office time

  1. Sign in to Office 365.

  2. In the app launcher, click Outlook.

    The Office 365 app launcher with the Outlook app highlighted

    Can't find the app you're looking for? From the app launcher, select All apps to see an alphabetical list of the Office 365 apps available to you. From there, you can search for a specific app.

  3. In the navigation pane, select Groups, and then select your group. If you have multiple calendars open, the events for each will be displayed. Colored tabs across the top indicate which events align to each group.

  4. Select New > Calendar event.

    New calendar event option on Calendar header

  5. Fill out the details of your absence, including name, place, start and end dates, and, if desired, a personal note.

  6. Select All day if you'll be out of office for more than a few hours.

    Event details screen with All day checkbox highlighted

  7. The Send an invitation to the group checkbox is selected by default. If you don't want your group members to receive invitations in their inboxes, clear this checkbox.

    Event details with Send an invitation to the group highlighted

  8. Select Save. If you've included group members on the invitation, you'll select Send instead.

See Also

Schedule a meeting on a group calendar

Send automatic (out-of-office) replies in Outlook on the web

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