Basic tasks using a screen reader with the calendar in Outlook

Basic tasks using a screen reader with the calendar in Outlook

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This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use Outlook Calendar with Narrator, the built-in Windows screen reader, to do the essential basic tasks. You can open and edit calendar events, join online meetings, and more.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Complete guide to Narrator.

In this topic

Set up your calendar view

You can choose between five options to view the calendar: Agenda, Day, Week, Month, or Year view. The default option is Agenda.

  1. Swipe up or down on the screen with one finger until you hear "Items," then swipe right or left until you hear "View button collapsed," and then double-tap the screen.

  2. A list of the view options opens. Swipe right until you hear the option you want, and then double-tap the screen.

Open, read, and edit calendar events

To keep up with your busy schedule, you can quickly read and edit event details.

Note: You can only edit events that you've created. For example, you cannot edit meeting requests that you've received from someone else.

  1. In the Agenda view, swipe up or down on the screen with one finger until you hear "Items," and then swipe right or left until you hear the first event. To browse to other events in the future, swipe right. Narrator announces the event title, date and time, location, and organizer as you move through the events.

  2. To review the event in more detail, double-tap the screen when on an event. The event opens in a new window.

  3. To hear the event details, swipe right or left.

  4. To edit the event, in the event details window, swipe right or left until you hear "Edit button," and then double-tap the screen. Swipe left until you hear the event detail you want to edit, and then double-tap the screen and make the changes you want.

  5. When finished, do one of the following:

    • If you are editing a meeting, swipe right until you hear "Send update button," and then double-tap the screen.

    • If you are editing an appointment, swipe right until you hear "Save and close button," and then double-tap the screen.

  6. The event is changed, the event window closes, and the focus moves to the Agenda view.

Join a Skype for Business meeting from Outlook Calendar

Note: To join a Skype for Business meeting as described below, make sure you have the Skype for Business app installed on your phone, the app is running, and you've signed in to Skype for Business with your work or school account. To join a meeting without a work or school account, see Join a meeting as a guest.

  1. Go to the Outlook Calendar app on your phone.

  2. Swipe right until you hear today's date, and double-tap the screen.

  3. Swipe right until you hear the meeting event you want to open, and double-tap the screen.

  4. The event details view opens and you hear: "Details tab, item selected." Swipe right until you hear "Join online, link," and double-tap the screen.

  5. The Skype for Business app opens. You hear "Skype for Business, transition frame pane," followed by a ding sound, and you're connected to the meeting.

    Tip: To move between the buttons in the meeting window—such as mute, unmute, and end call—swipe right. To press a button, double-tap the screen.

Join a meeting as a guest

You can join a Skype for Business meeting as a guest, which means you don't sign in to Skype for Business with work or school account credentials, but you still need to have the Skype for Business app installed on your phone.

  1. Open the Outlook Calendar app on your phone.

  2. Swipe right until you hear today's date, and double-tap the screen.

  3. Swipe right until you hear the meeting event you want to open, and double-tap the screen.

  4. The event details view opens and you hear: "Details tab, item selected." Swipe right until you hear "Join online meeting," and double-tap the screen.

  5. The Skype for Business app opens. You hear: "Skype for Business, transition frame pane." Swipe right until you hear "Join as a guest, button," and double-tap the screen.

  6. Swipe right until you hear "Enter your name," and double-tap the screen. Using the on-screen keyboard, type your name as you want it to appear in the meeting.

  7. When done, navigate to the enter button in the bottom-right corner of the keyboard, and double-tap the screen. You hear "Transition frame," followed by a ding sound, and you're connected to the meeting.

    Tip: To move between the buttons in the meeting window, swipe right or left. To press a button, double-tap the screen.

Print your calendar

Print a selected day, week, or calendar month in Outlook Calendar.

  1. In any calendar view, swipe up or down on the screen with one finger until you hear "Items," then swipe right or left until you hear "More options button collapsed," and then double-tap the screen.

  2. Swipe right until you hear "Print button," and then double-tap the screen. The Print View dialog opens.

  3. To choose the print view, swipe right until you hear "<current view selection>, read-only combobox," and then double-tap the screen. Swipe right until you hear the view you want, and then double-tap to select.

  4. To select the dates where the view starts, swipe right until you hear "From" and the default date, and then double-tap the screen to open the drop-down calendar. Swipe right or left to browse the dates, and then double-tap the screen to select.

  5. To open the print dialog, swipe right until you hear "Preview," and then double-tap the screen.

  6. Swipe right to browse the printing options. When done, swipe right until you hear "Print button," and then double-tap the screen. The calendar is printed.

See also

Use a screen reader to read and reply to a meeting request in Outlook

Use a screen reader to schedule appointments or meetings in Outlook

Basic tasks using a screen reader with email in Outlook

Use a screen reader to explore and navigate Outlook Calendar

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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