Basic tasks using a screen reader with OneDrive

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

With Narrator, the built-in Windows screen reader, and keyboard shortcuts, you can use the OneDrive app for Windows 10 to store, search for, and share your files across devices. The OneDrive app is built into Windows 10 and appears automatically in File Explorer and as a location to save files. Files that you save to OneDrive are available online at OneDrive.com as well as offline on your computer, so you can use them anytime—even when you’re not connected to the Internet. When you reconnect, OneDrive syncs the online files with the files on your computer.

Notes: 

In this topic

Start OneDrive

With Windows 10, you can open the OneDrive app by using either Cortana or File Explorer.

Open the OneDrive app using Cortana

  1. To select the Cortana Search bar, press the Windows logo key.

  2. When you hear “Search box edit type and text,” type OneDrive. (In Narrator, you hear “Cortana window, Search box.”)

  3. When you hear “Microsoft OneDrive desktop app,” press Enter. The OneDrive app opens with the focus on the Items view. To move to the folder or file you want, use the Up arrow or Down arrow key.

Open the OneDrive app from File Explorer

  1. To open File Explorer, press the Windows logo key+E. File Explorer opens with the focus in the Items view on the Frequent folders list.

  2. Use the arrow keys until you hear “OneDrive,” and then press Enter. To move to the folder or file you want, use the arrow keys.

Tip: If your OneDrive folder isn’t listed in Items view in Frequent folders, move to the Navigation pane. Press Shift+F6, press the Down arrow key until you hear "OneDrive," and then press Enter.

Open an item

Select the item you want to open, and then press Enter.

Upload a file or folder to OneDrive

Upload a folder or file from File Explorer

  1. To open File Explorer, press the Windows logo key+E.

  2. Select the folder or file you want to upload to OneDrive, and press Shift+F10. The Context menu opens, and you hear “Context menu.”

  3. Press N, Enter. The Send to submenu opens, and you hear “Send to submenu, Bluetooth device.” (In Narrator, you hear “Bluetooth device, Menu item.”)

  4. Press the Down arrow key until you hear “OneDrive,” and then press Enter. The file is uploaded to your OneDrive.

Upload a file while the file is open

  1. Open the file you want to upload, and press Alt+F. Backstage view opens, and you hear “Backstage view, Info tab.” (In Narrator, you hear “Selected, Info tab.”)

  2. To select the Save As tab, press A, A.

  3. When you hear “Save As features, Add a Place tab,” press K or use the Up arrow and Down arrow keys until you hear “OneDrive dash Personal,” and press Enter. (In Narrator, you hear: “Add a Place.”)

  4. In your OneDrive folder list, to select the folder where you want to save the file, use the Up arrow and Down arrow key. The Save As dialog box opens with the focus on the File name box.

  5. Type in a name for the file or, to select a name, use the Down arrow key.

  6. To save the file, press the Tab key to move to the Save button, and then press Enter or Alt+S.

Download files from OneDrive to your device

By default, all folders in your OneDrive folder are available online and offline on your device. If you’re using the OneDrive app on your device and want to download an item from OneDrive to your device, press Ctrl+C, move to the folder where you to download it, and paste it (press Ctrl+V).

Share items using a context menu

Choose from the following scenarios for more information:

Share an item and permit others to view the item only

  1. Select the folder or file you want share, and press Shift+F10.

  2. The context menu opens, and you hear “Context menu, Open.”

  3. Press the Down arrow key until you hear “Share a OneDrive link,” and then press Enter. A tool tip opens, and you hear “Your link is ready to paste” or a sound indicating the tool tip pop-up window. A link to your file is pasted to your clipboard.

  4. Copy the link from your clipboard. (To go to your clipboard, in the file you want to share, press Alt+H, F+O.)

Anyone you send this link to will be able to open and view the file.

Share a link to an item

  1. Select the folder or file you want share, and press Shift+F10.

  2. The Context menu opens, and you hear “Context menu, Open.”

  3. Press M, or press the Up arrow or Down arrow key until you hear “More OneDrive sharing options,” and then press Enter. OneDrive on the web opens with the focus in the Share window, and you hear “Share” and the name of your file.

  4. To get a link for the file, press the Tab key until you hear “Get a link” and then press Enter. Press the Tab key to move to the Copy button, and then press Enter.

Anyone you send this link to will be able to open, read, and edit the file.

Share a link to an item and set a permission level

  1. Select the folder or file you want share, and press Shift+F10.

  2. The Context menu opens, and you hear “Context menu, Open.”

  3. Press M, or press the Up arrow or Down arrow key until you hear “More OneDrive sharing options,” and then press Enter. OneDrive on the web opens with the focus in the Share window, and you hear “Share” and the name of your file.

  4. Press the Tab key until you hear “Email link,” and press Enter.

  5. When you hear “Enter a name or email address,” type a name or email address. Press the Tab key to move to the Choose a permission level box. The default setting in the Choose a permission level box is Can edit. To select the Can view option, press the Down arrow key.

  6. Press the Tab key to move to the Include a message box, and, if you want to, type a message.

  7. Press the Tab key to move to the Share button, and then press Enter.

Manage permissions

  1. Select the folder or file you want share, and press Shift+F10.

  2. The Context menu opens, and you hear “Context menu, Open.”

  3. Press M, or press the Up arrow or Down arrow key until you hear “More OneDrive sharing options,” and then press Enter. OneDrive on the web opens with the focus in the Share window, and you hear “Share” and the name of your file.

  4. Press the Tab key until you hear “Manage permissions,” and press Enter. The Share pane appears with the focus on the Add people link, and you hear “Add people link.” The Share pane also lists the people you have shared the file with, the link that you can share with others who should be able to edit the file, more information, and comments (if available).

  5. To share with more people, press Enter. The Add people window opens, and you hear “Enter a name or email address edit.” Type a name or email address. If there is more than one match, you hear “Suggestions are available.” To select the correct address, use the Up arrow and Down arrow keys and press Enter.

  6. To move to the Choose a permission level box, press the Tab key.

  7. The default setting in the Choose a permission level box is Can edit. To select the Can view option, press the Down arrow key until you hear “Can view.”

  8. To include a personal message to the sharing invitation, press the Tab key. When you hear “Include a personal message to this invitation, Optional,” type a message.

  9. Press the Tab key to move to the Share button, and then press Enter. An email message with the link is sent to the person.

Share an item using the OneDrive ribbon

  1. In the OneDrive app showing your file list, select the item you want to share.

  2. Press Alt+S, W. When you hear “Specific people,” press Enter. (To select the Specific people option, you may need to press the Down arrow key.) The File Sharing dialog box opens with the focus on the edit combo box, and you hear “File sharing, Type a name and then click Add.”

  3. Select the people you want to share the file with:

    • To share with specific people, type a name or, to move to the list of contacts, press the Tab key and then, to select a contact from the list, use the Down arrow key.

    • To share with everyone, press Alt+Down arrow, press the Down arrow key until you hear “Everyone,” and then press Enter.

    • To find people, press Alt+Down arrow, press the Down arrow key until you hear “Find people,” and then press Enter. The Select Users or Groups dialog box opens, where you can specify where to look.

  4. Press the Tab key to move to the Add button, and then press Enter. The name is added to the list.

  5. To move to the list of names to set permissions, press the Tab key and, to move to the name, use the Down arrow key.

  6. The default permission level is Read.

  7. Press the Tab key to move to the Share button, and then press Enter.

Stop sharing an item

  1. Select the item you want to share.

  2. Press Alt+S, S+S, and then Enter.

See also

Learn how to navigate OneDrive using accessible features

Keyboard shortcuts in OneDrive app for Windows 10

With Narrator, the built-in Windows screen reader, and keyboard shortcuts, you can use OneDrive to store, search for, and share your files across devices. Files that you save to OneDrive are available online at OneDrive.com.

Notes: 

  • New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you could get new features faster, visit When do I get the newest features in Office 2016 for Office 365?.

  • For keyboard shortcuts, go to Keyboard shortcuts in OneDrive for Business on the web.

  • This topic assumes that you are using the built-in Windows screen reader, Narrator. To learn more about using Narrator, go to Get started with Narrator.

  • This topic assumes you are using this app with a PC. Some navigation and gestures might be different for a Windows phone or tablet.

  • Because OneDrive runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not OneDrive.

In this topic

Start OneDrive

  1. Open your web browser.

  2. If you’re not already signed in to your Office 365 account (whether through your organization or your Microsoft account), go to https://portal.office.com. Sign in to your organization account or Microsoft account.

  3. Press the Tab key or Shift+Tab until the app launcher has the focus. Press Enter.

  4. Press the Tab key until you hear: “Link, OneDrive.” Press Enter.

Upload a file

When you want to save a file from your device’s file system into OneDrive, select the location in OneDrive and then upload it.

  1. With OneDrive open, press the Tab key until the tree view has the focus. You hear either “OneDrive” or your name.

  2. Press the Down Arrow or Up Arrow key until the Files view item has the focus. Press Enter. Be sure nothing is selected in the list of folders and files.

  3. Tab to the menu bar. You hear “New.” Press the Right Arrow key until you hear “Upload.” Press Enter.

  4. In the Choose File to Upload dialog box, to access the tree view, press the Tab key repeatedly until you hear “Tree view.” (In Narrator, you hear: “Documents.”)

  5. To select the folder in which the file is stored, press the Up Arrow or Down Arrow key, and then press Enter.

  6. Press the Tab key once to move to the list of folders and files, and then, to select the file you want to upload, press the Down Arrow or Up Arrow key.

    Tip: To select multiple adjacent files, press and hold the Shift key when you select the first file, and then press the Down Arrow or Up Arrow key until you select the last file. All files between the first and last file are selected.

  7. Press Enter. The selected file(s) uploads to the location you selected in OneDrive and you hear: “Uploaded one item to Files.” (In Narrator, you hear: “Upload.”)

Download a file

When you want to copy a file from OneDrive to your device, select it in OneDrive and download it.

  1. With OneDrive open, press the Tab key until the tree view has the focus. You hear either “OneDrive” or your name.

  2. Press the Down Arrow or Up Arrow key until the Files view item has the focus. Press Enter.

  3. Press the Tab key until the list of folders and files has the focus.

  4. Press the Down Arrow or Up Arrow key until the file you want to download is selected.

  5. Press Shift+Tab twice to move to the menu bar. Depending on the type of file that’s selected, you hear “Share” or “Open.” Press the Right Arrow key until you hear: “Download.” Press Enter.

  6. If you hear an alert asking whether you want to download the file, press Alt+N and follow the instructions to save the file. When finished, you hear: “The download has completed.” From this alert, you can navigate to buttons to open the downloaded file, open the folder, or view your downloaded files. To close the alert, press Alt+N again, press the Tab key to move to the Close button, and then press Enter.

Search for a file or folder

  1. In OneDrive, press the Tab key until the Search box has the focus.

  2. Type all or part of the file or folder name you’re looking for. A list opens containing search results which meet your criteria.

  3. Press the Down Arrow or Up Arrow key to hear the names of the files or folders in the search results.

  4. To open a folder or file in the search results list, press Enter. If an alert opens, press Alt+N and then, to open the folder or file, follow the instructions.

Share a file or folder

  1. With OneDrive open, press the Tab key until the tree view has the focus. You hear either “OneDrive” or your name.

  2. Press the Down Arrow or Up Arrow key until the folder—for example, Files, Recent, Shared with me—containing the file or folder you want to share has the focus. Press Enter.

  3. Press the Tab key until the main view has the focus and you hear “List of folders and files.”

  4. Press the Down Arrow or Up Arrow key until you select the file or folder you want to share. You can only select a single file or folder.

  5. To access the menu bar, press Shift+Tab twice. If necessary, press the Right Arrow key until you hear: “Share.” Press Enter.

  6. In the Share dialog box, type the email address of the person you want to share the item with.

  7. Tab to the Can edit button. To select whether the person you’re sharing the item with can only view the file or can edit it, press the Down Arrow key.

  8. Tab to the text box, and if you want, type a message to the person you’re sharing the item with.

  9. If you’re sharing a file, tab to and then select or clear the Require sign-in check box. If you’re sharing a folder, tab to and then select or clear the Share everything in this folder, even items with unique permissions check box.

  10. Tab to and then select or clear the Send an email invitation check box.

    Tip:  These check boxes are selected by default.

  11. Tab to the Share button and press Enter.

See also

Keyboard shortcuts in OneDrive for Business on the web

Learn how to navigate OneDrive using accessible features

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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