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Assignments Admin Documentation

Assignments

Assignments stores information that is generated both by teachers and students. All the data is co-shared between teacher and the specific student for which the information is intended in class. There are two stores of this, SharePoint and non-SharePoint.

Assignments data in SharePoint document libraries

Students files associated with a Submission for Assignment are stored in a document library (named: Student Work) and files associated with Assignments that are created by teachers and accessible by Students are stored in another document library (named: Class Files) in the corresponding Class Team SharePoint site.

Files associated with the student:

IT admins can use the Content Search tool to search for student files (Student Work and Class Files) that are related to submissions on assignments as well as files related to assignments. For example, an admin could search all SharePoint sites in the organization and use the student’s name and class or assignment name in the search query to find data relevant to a DSR.

Files associated with the teacher:

IT admins can use the Content Search tool to search for teacher files (Student Work and Class Files) that are related to assignments as well as files distributed to students by the teachers within a class on assignments. For example, an admin could search all SharePoint sites in the organization and use the teacher's name and class or assignment name in the search query to find data relevant to a DSR.

Assignment data outside of SharePoint document libraries

There’s other data related to Assignments that isn’t stored in the class team SharePoint site, which means it’s not discoverable with Content Search. This includes:

  • Student grades and feedback from the teacher

  • The list of documents submitted for an assignment by each student

  • Assignment details like Due Date, etc...

For this type if data, an IT admin or data owner (such as a teacher) may have to go into the Assignment in the class team to find data relevant to a DSR. The admin can add themselves as an owner to the class and view all the assignments for that class team.

Note: If a student is no longer part of the class, their data might still be present in the class as "no longer enrolled". The student will have to provide the tenant admin the list of such classes that they were ever a part of.

Bulk Export assignment data outside of SharePoint document libraries

For a student

In order to bulk export the data for a single student, before removing the student from the classes they are part of, run the script and provide the userId.

If the student has been removed from the site, either the admin can add the student back to the class before running the script or the admin can provide the userId as well as the classId that the student was ever a part of.

The data about the student submissions will be exported.

For a teacher

Bulk Export assignment data works the same way as that for a student, but all submissions that the teacher has access to will be exported.

Bulk Delete assignment data outside of SharePoint document libraries.

For a student

In order to bulk delete the data for a single student, before removing the student from the classes they are part of, run the script (link to download script) and provide the userId.

If the student has been removed from the site, either the admin can add the student back to the class before running the script or the admin can provide the userId as well as the classId that the student was ever a part of.

Providing a ClassId will allow the admin to only delete information about the student from a specific class

For a teacher

Since an assignment data for a teacher is shared across the class, there is no bulk delete option. Instead the admin can add themselves to the class, go to the app and delete the assignment.

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