Add media to a slide for a presentation recording

Using the Recording tab introduced in PowerPoint 2016, you can add a screenshot, screen recording, audio (such as background music), or video to a slide.

Open the slide where you want the screenshot to be inserted.

Click Recording tab > Screenshot button > (the gallery of windows opens)

Either select one of the windows shown (for a full-window clipping of that app) or select Screen Clipping to define the area on your screen that you want to capture.

  • You can record your computer screen and related audio, and then embed it into your PowerPoint slide―or you can save it as a separate file. See Record your screen in PowerPoint for directions.

  1. Open the slide where you want to add the video.

  2. Click Recording tab > Video > and then browse to the location on your computer or network where the video file is stored. Select the file and click Insert.

    The video will "auto-play"   That means that when viewers look at the presentation in Slide Show, and they arrive at the slide where the video is placed, the video immediately begins to play. The viewer doesn't need to click Play to start it. When the video finishes playing, the slide show automatically advances to the next slide.

    Important:   If you insert a video this way, then subsequently trim the video, the trimming doesn't alter the auto-advance timing for the video. You must manually set the slide to advance at the appropriate time. (Select the video, click the Transitions tab of the ribbon, and at the far right end of the ribbon, adjust the Advance Slide > After setting to the amount of time that equals the length of the trimmed video.)

    In the After box on the Transitions tab of the ribbon in PowerPoint, set the timing for auto-advancing a slide.

  1. Open the slide where you want to add the audio file.

  2. Click Recording tab > Audio > Audio on My PC > and then browse to the location on your computer or network where the audio file is stored. Select the file and click Insert.

    The recording will "auto-play"   That means that when viewers look at the presentation in Slide Show, and they arrive at the slide where the audio recording is placed, it immediately begins to play. The viewer doesn't need to click Play to start it. When the audio finishes playing, the slide show automatically advances to the next slide.

  1. Open the slide where you want to add the audio.

  2. Click Recording tab > Audio > Record Sound

  3. In the Record Sound dialog box, click the Record button PowerPoint Record Sound button , and begin speaking or playing your own audio. Click the square stop button when you are done. Assign a name to the recording if you like. Then click OK, and the recording is placed on the current slide, represented by the standard audio icon.

    The audio icon and controls

    The recording will "auto-play"   That means that when viewers look at the presentation in Slide Show, and they arrive at the slide where the audio recording is placed, it immediately begins to play. The viewer doesn't need to click Play to start it. When the audio finishes playing, the slide show automatically advances to the next slide.

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