Yammer and Office 365 Groups

Yammer now integrates with Office 365 Groups. This means that group experiences in Yammer will get access to Office 365 services, such as SharePoint Online, OneNote and Planner.

Yammer and Office 365 Groups

Yammer has begun to integrate into the Office 365 Groups service for networks that meet the eligibility criteria detailed below. Once this is available in your network, you can create an Office 365 Group that uses either Outlook email or Yammer to communicate and share information. The groups experience in Yammer now includes access to a SharePoint team site and document library, a OneNote notebook, a plan in Planner and a workspace in PowerBI. Over time, your groups experience will also include a shared calendar.

Email and Yammer groups experience

When Office 365 Groups were initially released, group conversations could only take place in Outlook. Now users can choose to have group conversations in Yammer or in Outlook.

You will still be able to send an email to a  group in Yammer and it will appear in the group messages. Additionally, the Office 365 connected Yammer group's name will be in the global address list (GAL) of your company. Your company can continue to use groups in Yammer and Groups in Outlook based on which group type better fits the scenario for a team.

Also, just like today, email notifications may be sent to users depending on the preferences that they have set in their Yammer notification settings.

How Yammer's integration with Office 365 Groups will be enabled on your Office 365 tenants

Yammer's integration with Office 365 Groups will take place over time. In February 2017, new public and private internal groups created in eligible networks were connected to Office 365. Beginning in May 2017, any networks that are eligible for connected groups will see their existing groups connected to Office 365 as well.  Subsequent phases will address remaining groups types, Office 365 tenants, and deliver integration with Outlook calendar and enhancements for SharePoint and Planner The best place to stay informed of change management is to follow the Yammer updates on the Office 365 Roadmap.

Configuration Requirements to enable Yammer integration with Office 365 Groups in your tenant

If you are interested in having Yammer integration with Office 365 Groups enabled in your Office 365 tenant, make sure you meet the following requirements:

  1. The Yammer's integration with Office 365 Groups will be initially available only for 1:1 network configurations. This means you have one Yammer network that is associated with one Office 365 tenant.

  2. You must enforce Office 365 identity for Yammer users.

  3. Once the first two conditions are met, then you can create new groups that will include additional capabilities like a SharePoint Online Team Site and Doc Library. Starting May 1st, existing groups in networks that meet the configuration requirements above will be connected to Office 365 as well.  Admins and users will know if a group experience in Yammer is connected with Office 365 Groups when they see the Office 365 Resources section in the right navigation of the group in Yammer as shown in the following figure.

    Screenshot showing Office 365 Resources

Connecting existing Yammer groups to O365

Beginning in May 2017, if you are currently seeing new groups get connected to O365, existing groups in your network will be connected to Office 365 and provisioned with Office 365 Group resources. The same restrictions as above will apply to this backfill: public and private groups will be connected, private-unlisted and external groups will not be connected to O365 in this wave. This will only apply to networks where Office 365 Identity is enforced and there is a single network mapped to a single tenant (1:1).

Only groups owned by users with group creation privileges will be connected to O365. In other words, people who cannot create new O365-Connected Yammer groups today will not see the existing Yammer groups they own get connected to O365.

Other changes related to O365 Groups integration in Yammer

Beginning on January 24, 2017, there were changes to Yammer Group types:

  • Public Groups - the option for closed memberships is no longer be available

  • Private Groups (Listed) - only admins can grant approvals to new members

  • Private Groups (Unlisted) - only admins can grant approvals to new members

Note: This will not affect existing groups with closed membership or team approval settings but will only apply to the creation of new groups.

Group type

Before January 24, 2017

After January 24, 2017

Public Group

The option for closed membership (requiring approval of either the admin of the group or member to join) was still available.

The option for closed memberships (requiring approval of either the admin of the group or member to join) is no longer available; Public groups do not require any approvals going forward.

Private Group

Need approval - admin of the Yammer group or any member can approve.

Only the admin of Yammer group can grant approvals.

Private Group (Unlisted)

Need approval - admin of the Yammer group or any member can approve.

Only the admin of Yammer group can grant approvals.

FAQ

Q: Is my tenant eligible for a new Yammer groups experience?

A: To meet the initial roll-out requirements, you must enforce Office 365 login in the Committed state, and be in a 1:1 network.

Q: I'm an admin, how do I know if my Yammer network is configured correctly and eligible for Office 365 Connected Yammer Groups?

A: In Yammer, go to the Network Admin section, and choose Security Settings. In the Office 365 Connected Yammer Groups section, you'll see the Status. Note this feature is still rolling out, so even if your status says Connected groups are enabled, you may want to check back after a day to create a new group.

Q: Can I disable Office 365 Yammer Connected Groups?

A: No, but you can restrict who is able to create Office 365 groups. These restrictions do not apply to tenant admins. See the creation policy documentation for details.

Q: If I disable Office 365 Group creation for my tenant, will the groups that I create in Yammer be Office 365 connected?

A: No. In that case the groups you create in Yammer will not be Office 365 connected.

Q: If I have multiple Yammer networks that are mapped to Office 365, will the Office 365 connected Yammer groups work?

A: No. The Office 365 connected Yammer groups experience will work only for Office 365 tenant that is associated with a single Yammer network. See Network migration: Consolidate multiple Yammer networks for information on how to consolidate your Yammer networks.

Q: What kinds of Yammer groups can be Office 365 Groups?

A: To start with, only internal, private-listed and public groups will be enabled. Private-unlisted and external groups are not in scope initially, but will be included in a later wave.

Q: Where can I create Office 365 Connected Yammer groups?

A: Only in Yammer.

Q: Can I create an Office 365 connected Yammer group in the Office 365 admin center?

A: No, this will be added in later waves. However, you will be able to manage members and delete groups from the Office 365 admin center. Metadata updates can also be applied to groups from the admin center.

Q: Can I make my Office 365 connected Yammer group private and not list it in Group Directory (secret)?

A: No. That setting is not available for Office 365 connected Yammer groups.

Q: Can I add external users to  Office 365 connected Yammer groups?

A: No. This will cause a sync failure because external users are not managed by Azure AD.

Q: I don't want my existing groups to get connected to O365. Can I turn this off?

A: No, but you can restrict who is able to create Office 365 groups, which will also apply to the backfill for existing groups. Only groups owned by users with group creation privileges will be connected to O365. If you apply new a creation policy, this will not retroactively change groups that are connected to O365. This will only impact new groups moving forward.

Q: When is the backfill happening?

The backfill is starting in May. We will begin connecting existing groups in eligible networks in batches over a few weeks.

Q: If I become eligible for connected groups after May, what happens?

We will begin connecting your existing groups as new groups get connected.

Q: How many members can my group have?

A: More than 1,000.

Q: What happens if I delete an Office 365 Connected Yammer Group?

A: As with all Office 365 Groups, all the content associated with the group is deleted. This includes the document library, OneNote notebook and Planner plans. See this article about deleting groups for details.

Q: Can I have a group with dynamic membership in Yammer

A: Yes. Any O365 connected Yammer group can be converted to dynamic membership. See this articlefor requirements and limitations.

Q: How can I know if a group is connected to O365?

A: Admins and users will know if a group experience in Yammer is connected with Office 365 Groups when they see the Office 365 Resources section in the right navigation of the group in Yammer as show in the following figure.

Screenshot showing Office 365 Resources

Q: In a new group, I see there are Yammer Files and a SharePoint Online Doc Library, are these the same thing?

A: No, these are separate locations to store files but the members of the group have access to both locations. Files uploaded to Yammer are stored in Azure today and will remain so for the time being, while retaining all their current permissions and capabilities. With Office 365 connected Yammer groups, users will also be able to upload and store files in their group’s SharePoint document library. We recommend storing content that needs the structure and management capabilities of SharePoint in the group document library. For easy, quick sharing of images and documents, or to stream videos in Yammer, we recommend continuing to use Yammer. Longer term, our plan is to migrate all files stored in Yammer to SharePoint to provide unified file storage

Q: In a new group, I see there are Yammer Notes and OneNote, are these the same thing?

A: No. While both Yammer Notes and OneNote are used similarly, they are not pointing to the same information. There is a long-term intention to use OneNote in Office 365 connected Yammer groups. At this time, we recommend you use OneNote instead of Yammer Notes in the new Office 365 Connected Yammer groups.

Q: How does Office 365 First Release fit into Yammer integration with Office 365 Groups?

A: Yammer uses A/B Testing to inform product decisions which is a process that includes all users in all networks. You cannot opt-in nor opt-out to Yammer A/B Testing. Other Office 365 properties like SPO and Planner employ the Office 365 First Release program which may manage access to new capabilities and changes within that technology. For more information on Office 365 First Release program, see How Office 365 commercial customers can get early access to new Office 2016 features.

Related Topics

Is my Yammer group connected to Office 365

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