What's new in Outlook 2016 for Mac?

Outlook 2016 for Mac is continually evolving to include new features and other improvements that help you get things done more efficiently. Read on to learn more about what's new.

August 2016 Updates

Use @mentions

When you type the @ symbol followed by a person's name in the body of the email message or meeting invite, not only will their name be highlighted in the message details, but Outlook will automatically add them to the To line of the email or meeting invite.

The mentioned person's full name and email are shown by default

If you want to see only those email messages where you were @mentioned, you can use the Filter Email > Mentioned button to do so.

Question mark indicates help content Use @mentions to get someone's attention

Stay on top of deliveries and travel plans

It's now easier than ever to keep track of scheduled package deliveries and travel reservations. When a package tracking email or travel itinerary is sent to your inbox, Outlook 2016 for Mac recognizes it, scans it, and summarizes it on a convenient card that puts all the important details, such as flight or tracking numbers, front and center.

Outlook also adds these events to your calendar and sends you reminders—for airline reservations, you'll get the reminder plus a check-in link 24 hours before your flight—so you don't have to worry about missing anything.

Calendar reminder of airline reservations

May 2016 Updates

Use the new editing features

When you insert a picture into an email message you can now rotate and resize it, or add effects like shadow, glow, and outline. Picture editing tools are also available so you can crop, adjust brightness, contrast, and saturation, and make other adjustments.

Image with resize handles highlighted

Just double-click your image to bring up the Format Picture controls.

Question mark indicates help content Resize a picture in an email message

Picture formatting is just the beginning. You now have access to a richer set of fonts, font colors, and bulleted and numbered lists, plus enhanced font editing and hyperlink dialogs. These are available in the ribbon by using the familiar controls.

Formatting buttons in Outlook for Mac

Question mark indicates help content Format email messages in Outlook (for Mac).

April 2016 Updates

Archive messages with a single click

Use one-click archive to safely store emails that you need to keep but don't want cluttering up your inbox. Clicking the Archive button on the ribbon moves your messages to the Archive folder (default) or to any folder you specify.

Outlook ribbon with Archive button highlighted

Question mark indicates help content Archive messages in Outlook (for Mac)

Use modern authentication to sign in securely

Modern authentication enables additional layers of security, such as multi-factor authentication. If you've connected your Office 365 account to Outlook 2016 for Mac, you'll be asked to sign in to your account via your organization’s sign-in page even if you've already sign in to your Mac.

Question mark indicates help content Add an Exchange or Office 365 account to Outlook 2016 for Mac

February 2016 Updates

Use Room Finder

If you're scheduling a meeting in a building that's unfamiliar, Room Finder can help. Room lists show all the conference rooms located in the various buildings within your company. Click one to see its availability. Rooms you've scheduled previously are listed so you can use them again.

Outlook ribbon with Room Finder button highlighted

Question mark indicates help content Find a conference room

Manage your inbox with Full Screen view

Full Screen view helps you manage multiple email messages more easily by giving more screen real estate to the message you're reading or composing while other messages await your attention in the tray at the bottom of your screen. Or, if you need to do some cutting and pasting, maximize both messages at once.

full screen view with active message, inbox, and tabs in the tray across the bottom

Question mark indicates help content Use Full Screen view to manage your inbox

Previous Updates

Use Clutter to sort low priority messages

Clutter is a feature that moves low priority messages out of your Inbox and into another folder, saving you time when you scan for important messages. Clutter looks at what you've done in the past to determine the messages you’re most likely to ignore. It then moves those messages to a folder called Clutter available in the left pane under the Inbox folder. Turn on Clutter in Office 365 Outlook Web App and work with Clutter in Outlook 2016 for Mac.

Turn Clutter 'on'

Question mark indicates help content Use Clutter to sort low priority messages in Outlook 2016 for Mac

Propose a new meeting time

When you receive a meeting invitation for a time that conflicts with another appointment on your calendar, you can propose a new meeting time from your email inbox or calendar.

Propose a new time

Question mark indicates help content Propose a new meeting time in Outlook 2016 for Mac

Navigate easily between the main Outlook elements

Just above the status bar at the bottom of the screen, you’ll find a clearer view of Mail, Calendar, People, Tasks, and Notes for easy navigation.

Mail views

See the weather forecast in Calendar view

Will it be sunny or rainy? You don’t have to find your local weather forecast because Outlook shows the weather data provided by MSN Weather right in the Calendar view.

Weather in calendar

Use different signatures for new messages and replies

Outlook makes it simple to customize and change email signatures, so you can use different signatures for new messages and responses. You can also set different default signatures for each of your email accounts.

Signatures dialog

Question mark indicates help content Create and insert a signature in Outlook 2016 for Mac

See others' calendars side-by-side

When you manage other people's calendars or have to coordinate events with other people, you can use side-by-side calendars to see others' calendars in one view. You can view up to 3 calendars at a time!

Move your messages to the online archive

Move your messages from your Inbox to the online archive on the server to make space on your primary account mailbox. The online archive folder shows in the folder pane with the rest of your folders allowing you to access your archived mails anytime you want.

The online archive feature is available for Exchange accounts. Your Exchange IT administrator needs to enable this feature on the server first.

Online archive folder

Question mark indicates help content Use your online archive with Outlook 2016 for Mac

Sync categories across all of your Outlook apps

Categories including name and colors are no longer locked in your computer. The categories sync with the Exchange or Office 365 subscription accounts and your categorized items show the same in Outlook for Mac, Outlook for Windows, and the Outlook Web Application (OWA).

See Also

Open a shared Mail, Calendar, or People folder in Outlook 2016 for Mac

Can I sync my Google account with Outlook 2016 for Mac?

Can I import iCal or Address Book items into Outlook 2016 for Mac?

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