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What is OneDrive for Business?

What is OneDrive for Business?

OneDrive is the Microsoft cloud service that connects you to all your files. It lets you store and protect your files, share them with others, and get to them from anywhere on all your devices. When you use OneDrive with an account provided by your company or school, it's sometimes called OneDrive for Business.

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If you’re using Office 365, you get at least 1 TB of space in the cloud, depending on your plan. If your OneDrive for Business library is hosted on a SharePoint server in your organization, your organization’s administrators determine how much storage space is available.

All files that you store in OneDrive for Business are private unless you decide to share them. You can share files and folders with co-workers so you can collaborate on projects. If you’re signed-in to Office 365, you may even be able to share with partners outside of your organization, depending on what your company allows.

Tip: When you send email from Outlook Web App, you can attach a OneDrive for Business file as a link, instead of sending an attachment. When you Attach a file as a link, you automatically give the people you send the message to permission to edit the file. Plus, you save space in everyone's mailbox and encourage people to edit the same copy in OneDrive for Business.

To get to OneDrive for Business:

  1. Sign in to Office 365 or your SharePoint site with your work or school account.

  2. At the top of the page, select the app launcher The app launcher icon in Office 365 , and then select OneDrive.

    The Office 365 app launcher with the OneDrive app highlighted

OneDrive for Business is part of your organization’s subscription to SharePoint Online in Office 365 or through an on-premises installation of SharePoint Server.

To sync OneDrive for Business with your local computer, you'll need the OneDrive for Business sync app which lets you Sync files to your PC or Mac. This sync app is available with Office 2013, Office 2016, or with Office 365 subscriptions that include Office 2016 applications. If you don’t have Office, a free download of the OneDrive sync app is also available.

It's all OneDrive, which means you use the same apps to sync files down to your Windows PC or Mac, or get to your files from your Android or iOS device. You just sign in with your work or school account to use OneDrive for Business, or sign in with your Microsoft account to use OneDrive personal.

  • OneDrive is online personal storage that you get when you set up a Microsoft account to use services such as Outlook.com or Xbox. Use OneDrive to save documents, photos, and other files in the cloud, share them with friends, and even collaborate on content. When you subscribe to Office 365, you get 1 TB of storage and premium OneDrive features.

  • OneDrive for Business is online storage for work or school. Your OneDrive for Business is managed by your organization and lets you share and collaborate on work documents with co-workers. Site collection administrators in your organization control what you can do in the your OneDrive library.

Although you can't connect your personal OneDrive to your Office 365 business account, you can copy or move files between them. To move files between your personal OneDrive account and OneDrive for Business follow these steps:

Copy files between personal OneDrive and OneDrive for Business

  1. Sync both versions of OneDrive to your local computer. See Sync files with the OneDrive sync client in Windows for more info.

  2. Open both folders on your computer, and copy or drag files from one folder to the other.

  3. Re-sync both folders with OneDrive.

Note: In the header or elsewhere on your SharePoint or Office 365 site, ‘OneDrive’ appears as an abbreviation of OneDrive for Business to keep things simpler.

For more information about using OneDrive for Business and the OneDrive sync client:

For information about

Go to

Storing and managing files

Sharing and collaborating on files

Syncing files to your computer

See Also

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