Void a vendor payment

When you pay a vendor bill, the payment is posted, so it cannot be deleted.

If you need to redo a vendor payment, you can void it through the Vendor Payments List, a vendor record, or the account register, and then pay bills again.

You cannot undo a void for a vendor bill payment.

Void a vendor payment through the Vendor Payments List

  1. On the Vendors menu, point to Vendor Lists, and then click Vendor Payments.

  2. Right-click the vendor payment that you want void, and then click Void.

  3. To confirm, click Yes.

    If you select In the future, do not show this warning, you will not be asked for confirmation.

Void a vendor payment through the vendor record

  1. On the Vendors menu, point to Vendor Lists, and then click Vendors.

  2. Double-click the vendor record.

  3. On the Financial History tab, double-click the vendor payment.

  4. On the Actions menu, click Void.

  5. To confirm, click Yes.

    If you select In the future, do not show this warning, you will not be asked for confirmation.

Void a vendor payment through the account register

  1. On the Banking menu, click Account Register.

  2. Click the arrow next to Bank Account, and then select the bank account used for the vendor payment.

  3. Right-click the vendor payment, and then click Void.

    If you select In the future, do not show this warning, you will not be asked for confirmation.

After you void a vendor payment, Microsoft Office Accounting 2008 does the following:

  • Stamps the Vendor Payment form VOID.

  • Creates a reverse posting with the same financial date, so the vendor payment is financially removed from the ledger, but you have an audit trail.

The VOID stamp also appears in the Bill/Item Receipt List.

Share Facebook Facebook Twitter Twitter Email Email

Was this information helpful?

Great! Any other feedback?

How can we improve it?

Thank you for your feedback!

×