View your Contributor settings

As a content author, you typically modify your team's site by updating pages with content or images, creating new pages, applying styles or formatting, and so on. When you start working in Microsoft Office SharePoint Designer 2007 as a member of a Contributor group with restricted access, you notice that certain commands, features, and task panes are unavailable to you. So how do you know what you can or cannot do?

You can view your Contributor settings to check the level of access that the site manager has assigned to your Contributor group. Viewing your Contributor settings lets you know what you can or cannot do in Office SharePoint Designer 2007. This way, if you realize that you or your Contributor group require additional access settings, you can make a request to your site manager.

You can view the settings for your Contributor group and for any region types that have been defined:

  • Your Contributor group settings determine what features are available to you throughout a site.

  • Region type settings determine what features are available to you in a specific content region on a page.

Region type settings typically override your Contributor group settings in any content region to which they are assigned, so you may find that in those content regions you can make fewer changes than your Contributor group settings indicate.

Note: It is a good practice to view your Contributor settings before you start using Office SharePoint Designer 2007 in Contributor mode. If you need access to features that are not available to your Contributor group, contact your site manager.

To learn more about Contributor Settings, see the article Introduction to Contributor Settings.

Important: To use Contributor Settings, your site must be located on a server running either Windows SharePoint Services 3.0 or Microsoft Office SharePoint Server 2007.

What do you want to do?

View your Contributor group settings

View region type settings

Contact your site manager

View your Contributor group settings

When working in Contributor mode, your ability to modify a site depends on the settings for your Contributor group. Some Contributor groups have access to more features in Office SharePoint Designer 2007 than others. There are many possible configurations for what users in a Contributor group can and cannot do, so it is a good practice to view your Contributor settings to find out what features are available to you.

  1. In Office SharePoint Designer 2007, open your site.

  2. If the Contributor task pane is not visible, on the Task Panes menu, click Contributor.

    Contributor task pane as it appears to the Content Authors Contributor group

    1. This section displays the name of the Contributor group that you belong to.

    2. Click this link to display the settings of the Contributor group that you belong to.

    3. Click this link to open an e-mail message that is addressed to the site manager.

    4. Find here a list of files that you opened in the previous session in Office SharePoint Designer 2007.

    5. Click this link to open the New dialog box and create new files.

    6. Click this link to open the Open dialog box, where you can browse to and open files.

  3. In the Contributor task pane, under Your Contributor Status, you can view a description of which Contributor group you belong to, and a link called View Your Contributor Settings. Click this link to view your Contributor group settings.

  4. In the View Your Contributor Settings dialog box, click each category to view the options that have been made available to your Contributor group.

    Note: You cannot change your Contributor Settings; only the site manager can do that. If you need access to additional features, make a request to the site manager.

    The following table lists the options in the View Your Contributor Settings dialog box.

Category

Description

General

The General category contains the name and group description for the Contributor group that you are a member of. This category also displays whether or not you are allowed unrestricted use of Office SharePoint Designer 2007 and the use of Code view.

You can also view the region type settings that are defined in a site. Click the region type whose settings you want to view, and then click Region Settings. For more information, see the next section View region type settings.

Folders

The Folders category displays the folders where you can edit pages and the location where files must be saved. If no location is entered in the boxes under Saving files, then you can save files anywhere in the site.

Creating Pages

The Creating Pages category shows you what types of pages you can create in the site by using Office SharePoint Designer 2007.

Note: In the Creating Pages category, you can click Set page types to view the types of pages that you are allowed to create from the New command on the File menu.

Editing

The Editing category displays the editing features that are available to your Contributor group. Depending on your Contributor group settings, you may be able to edit text and other page elements and properties, such as tables and hyperlinks.

Formatting

The Formatting category shows you what kinds of format changes you are able to make to a document. Depending on your Contributor group settings, you may be able to use style sheets from any location in the site, or you may be constrained to a particular set of style sheets. You can also see what kinds of properties and formatting you can modify in a page.

Images

The Images category shows you if you can insert images on pages in the site, and the location where you can access the image files. You can also view the image file size restriction, which you need to remember when inserting images in your pages.

SharePoint

The SharePoint category shows you the types of SharePoint-specific content that you can modify, create, or insert on pages. This includes whether or not you can edit the site home page, overwrite existing pages from the site definition, and create workflows. This category also lets you know if you can work with Web Parts and Web Part zones.

  1. When you are done viewing your Contributor group settings, click OK.

  2. If you need access to features that are not available to your Contributor group, click the link View Your Contributor Settings to open an e-mail message addressed to your site manager. In the message, describe what features you need access to and why, and then send the message.

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View region type settings

One common way in which you might update a site is by creating new pages from a master page, and then adding content to the content regions on the new page. Or you might simply add content to content regions on existing pages.

Region type settings work exactly like your Contributor group settings, but they apply only to a specific content region on the page. Region type settings typically override your Contributor group settings for that content region, so you may find that you can make fewer types of changes in a content region than elsewhere in a site.

Different content regions can have different region types assigned to them, so the types of changes that you can make in the content regions on one page can vary from region to region. When you select a content region, the corresponding content placeholder name appears on the region label along with the region type that is assigned to it. This makes it easy to find out what type of content can be added in each content region.

View region type settings

View which region type is assigned to a content region

View region type settings

  1. In Office SharePoint Designer 2007, open your site.

  2. If the Contributor task pane is not visible, on the Task Panes menu, click Contributor.

  3. In the Contributor task pane, under Your Contributor Status, you can view a description of which Contributor group you belong to, and a link called View Your Contributor Settings. Click this link to view all the region types that have been defined for this site.

    Note: You cannot change region type settings; only the site manager can do that. If you need access to additional features, make a request to the site manager.

  4. In the View Your Contributor Settings dialog box, under Region Type Settings, click the region type, and then click Region settings.

    View Your Contributor Settings dialog box

  5. In the Region Settings dialog box, click each category to view the options that have been made available to this region type.

    Region Settings dialog box

    The following table lists the options in the Region Settings dialog box.

Category

Description

General

The General category displays the name and a brief description of the region type that you selected.

Editing

In the Editing category, under Group Inheritance, you can view the group inheritance settings for this region type. There are two options here:

  • If the first option is selected, the settings are inherited from your Contributor group.

  • If the second option is selected, the settings in this category override your Contributor group settings — but only in a content region that is assigned this region type.

In this category, you can also view the editing restrictions for the region type that are assigned to your Contributor group, such as editing text and other page elements and properties, such as tables and hyperlinks.

Formatting

In the Formatting category, under Group Inheritance, you can view the group inheritance settings for this region type. There are two options here:

  • If the first option is selected, the settings are inherited from your Contributor group.

  • If the second option is selected, the settings in this category override your Contributor group settings — but only in a content region that is assigned this region type.

In this category, you can also view the formatting features for the region type that are assigned to your Contributor group, such as Bullets and Numbering and Borders and Shading.

Images

In the Images category, under Group Inheritance, you can view the group inheritance settings for this region type. There are two options here:

  • If the first option is selected, the settings are inherited from your Contributor group.

  • If the second option is selected, the settings in this category override your Contributor group settings — but only in a content region that is assigned this region type.

In this category, you can can see if you can insert images and media files, and also note the image file size restriction when you are inserting images on your pages.

SharePoint

In the SharePoint category, under Group Inheritance, you can view the group inheritance settings for this region type. There are two options here:

  • If the first option is selected, the settings are inherited from your Contributor group.

  • If the second option is selected, the settings in this category override your Contributor group settings — but only in a content region that is assigned this region type.

In this category, you can also view if you can work with Web Parts, Web Part zones, and Data Views.

  1. When you are done viewing the region type settings, click OK.

  2. If you need access to features that are not available to your Contributor group, click the link View Your Contributor Settings to open an e-mail message addressed to your site manager. In the message, describe what features you need access to and why, and then send the message.

View which region type is assigned to a content region

You can view which region type is assigned to a content region on the page that you are editing. When you open a page for editing, the content regions are displayed along with their corresponding placeholder names and the region types. You can simply click the content region to view the placeholder name and the region type for the region. This makes it easy for you to add the appropriate content to a content region.

  1. In Office SharePoint Designer 2007, open your site.

  2. If the Folder List is not visible, on the Task Panes menu, click Folder List.

  3. In the Folder List, double-click the page with the content region that you want to add content to.

    Note: If you want to add content regions to a page that you create from a master page, right-click that master page in the Folder List, and then click New from Master Page on the shortcut menu.

    The content page displays the content regions.

  4. Click the content region for which you want to view the region type.

    Content regions showing custom content or content from the master page

    1. A content region with a label showing (Custom) and the region type (Text only)

    2. A content region with a label showing (Master) and the region type (Text, Layout, and Images)

    The selected content region displays the placeholder name, whether the content region contains custom content from the content page or default content from the master page, and the region type. The term (Master) indicates that any content currently in the content region is supplied by the master page.

    Content placeholder displaying the region type

  5. To add content to the content region, click the arrow Arrow image , and then click Create Custom Content.

    Common Content Tasks list showing option to Create Custom Content

    The cursor appears inside the content region. You can now add your content to the content region.

You may notice that after you add content to a content region, the content region label displays (Custom). The labels help you to identify which content regions contain content supplied by the master page and which content regions contain custom content. For more information on content placeholders and master pages, see the article Introduction to ASP.NET master pages.

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Contact your site manager

You can contact your site manager if you believe that your Contributor group requires access to features that are currently unavailable to your group, or if region type settings prevent you from adding or editing the content that you need to.

You can click the link Contact the site manager in the Contributor task pane to send an e-mail message to your site manager, or you can click Contributor settings on the Site menu to view the e-mail address of your site manager.

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