View workflow reports

Microsoft Office SharePoint Server 2007 provides basic workflow reporting tools to enable organizations to assess the efficiency of their workflows and related business processes.

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Workflow reporting options

View the available reports for a workflow

Workflow reporting options

Office SharePoint Server 2007 includes reporting tools that provide an aggregate analysis of workflow history. Organizations can use this analysis to locate problems with processes or to determine whether a group is meeting performance targets for a particular business process. Office SharePoint Server 2007 also includes several predefined Microsoft Office Excel reports that provide aggregate analysis of workflow history for multiple instances of workflow. Additionally, workflow history information is available as a SharePoint list data source that can be used and analyzed in other programs, such as Microsoft Office Visio 2007, Microsoft Office Access 2007, or custom business-process-monitoring solutions.

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View the available reports for a workflow

  1. Open the list or library where the workflow for which you want to view a report is associated.

    If the name of your list or library does not appear, click View All Site Content, and then click the name of your list or library.

  2. In the status column for the workflow for which you want to view a report, click the status information link next to any item in the list or library. For example, click In Progress or Completed.

  3. On the Workflow Status page, under Workflow History, click View workflow reports.

    The View Workflow Reports page lists the reports for every workflow that is available for items in the list or library.

  4. Locate the workflow for which you want to view the reports, and do either of the following:

    • To view information about how long it is taking for each activity within a workflow to be completed, as well as how long it takes each instance of the workflow to be completed, click Activity Duration Report.

    • To view information about which workflows were canceled or encountered errors before completion, click Cancellation and Error Report.

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